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Event Planner Assistant Jobs (NOW HIRING)

Integrated Resources INC

EVENT PLANNER

Foster City, CA · On-site

May assist in evaluating vendor services and venues according to industry standards and stakeholder ... Experience in event planning including vendor management or prior experience with event logistics ...

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Event Planner Assistant information

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How much do event planner assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for event planner assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
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Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.

Event Planner

Jacksonville, FL • On-site

Intercontinental Exchange Holdings, Inc.
Finance and Insurance • 5 - 10K employees
Learn more about Intercontinental Exchange Holdings, Inc.external

Other

Re-posted 29 days ago

Job description

Overview

Job Purpose

Intercontinental Exchange (ICE) is seeking an energetic and highly organized Event Planner to join our marketing team. The position will support the planning and end-to-end execution of events across the U.S., including conferences, virtual events, and exclusive executive forums that engage senior corporate leaders globally. This role will focus on event logistics, coordination and execution, helping deliver high quality experiences for both internal and external audiences.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while supporting continuous improvement in event processes and execution quality.

This position is office-based (5 days / week) with occasional travel, including some weekends.

Responsibilities
  • Event Logistics & Execution
    • Coordinate end-to-end logistics for in‑person conferences, executive forums, and proprietary ICE events, including venue sourcing, vendor management, catering, A/V, and on‑site setup.
    • Support the planning and technical execution of virtual events, including platform setup, speaker coordination, and attendee communications.
    • Develop and maintain detailed event timelines, run‑of‑show documents, and production schedules.
    • Serve as an on‑site event coordinator for select events, including occasional weekend travel.
  • Vendor & Budget Coordination
    • Liaise with external vendors, venues, and suppliers; gather and compare quotes and ensure timely delivery of contracted services.
    • Track event‑related expenses and assist with budget reconciliation and purchase order processing.
    • Maintain accurate vendor records, contracts, and post‑event documentation.
    • Manage promotional item inventory, including ordering branded merchandise, tracking stock levels, coordinating fulfillment for events, and reconciling inventory post‑event.
  • Attendee & Stakeholder Management
    • Manage event registration platforms and attendee lists; send invitations, confirmations, and logistical communications.
    • Coordinate speaker and VIP logistics, including travel, accommodations, and briefing materials.
    • Serve as a responsive point of contact for attendee inquiries before and during events.
  • Reporting & Process Improvement
    • Compile post‑event recaps including attendance data, feedback, and key takeaways.
    • Maintain and update internal event calendars, project trackers, and shared documentation.
    • Identify opportunities to improve event workflows and contribute to the development of scalable best practices.
Knowledge and Experience
  • Bachelor's degree in Marketing, Business, Hospitality, or a related field.
  • 2+ years of experience in corporate events management.
  • Exceptional project management and organizational skills.
  • Strong prioritization and commitment to deadlines.
  • Excellent verbal and written communication skills.
  • Ability to work in a highly collaborative environment and as part of a cross‑disciplinary team.
  • Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
  • Willingness to travel and work occasional evenings and weekends as events require.
Preferred Knowledge and Experience
  • Experience with event management or registration platforms (e.g., Cvent, Eloqua, ON24).
  • Exposure to B2B or financial services marketing environments.
  • Familiarity with project management tools (e.g., Monday.com, Smartsheet).
  • Experience supporting executive‑level or client‑facing events.

Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.

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