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Seasonal Event Planner Jobs (NOW HIRING)

Westfield

Seasonal Event Staff

Westfield Center, OH

$13.25 - $17.50/hr

The role is focused on helping and supporting the event management team in planning, organizing, and executing various events. Job Responsibilities * Prepares facilities and provides food service at ...

Westfield

Seasonal Event Staff

Westfield Center, OH · On-site

$15.25 - $20.50/hr

The role is focused on helping and supporting the event management team in planning, organizing, and executing various events. Job Responsibilities * Prepares facilities and provides food service at ...

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How much do seasonal event planner jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for seasonal event planner in the United States is $30.45, according to ZipRecruiter salary data. Most workers in this role earn between $24.04 and $35.34 per hour, depending on experience, location, and employer.

What does a seasonal event planner do?

A Seasonal Event Planner is responsible for organizing and coordinating events that occur during specific times of the year, such as holiday parties, festivals, or corporate gatherings. Their duties include selecting venues, managing budgets, coordinating vendors, and ensuring that all event details run smoothly. They often work on a contract or temporary basis, focusing on events during peak seasons like holidays or summer months. Their goal is to deliver memorable experiences tailored to the specific needs and themes of each event.

What are the key skills and qualifications needed to thrive as a seasonal event planner, and why are they important?

To thrive as a Seasonal Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a degree in hospitality or related fields. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Excellent communication, adaptability, and problem-solving abilities help you navigate client expectations and last-minute changes. These skills ensure seamless event execution, client satisfaction, and the ability to handle the unique demands of seasonal events.

What are some common challenges faced by seasonal event planners, and how can they be managed effectively?

Seasonal Event Planners often work under tight deadlines and must adapt quickly to changing requirements as event dates approach. Managing multiple vendors, fluctuating guest counts, and last-minute requests can be particularly challenging during peak seasons. Effective communication, detailed scheduling, and proactive contingency planning are essential for keeping events on track. Additionally, collaborating closely with team members and vendors helps ensure everyone is aligned and issues are addressed promptly.

What is the difference between Seasonal Event Planner vs Wedding Coordinator?

AspectSeasonal Event PlannerWedding Coordinator
CredentialsEvent planning certifications, hospitality experienceEvent planning certifications, hospitality experience
Work EnvironmentSeasonal events like holidays, festivals, corporate eventsWeddings, receptions, bridal events
Employer & IndustryEvent planning companies, venues, corporationsWedding venues, event planning firms, independent planners
Search & Comparison IntentComparing seasonal event planning roles with wedding planning

Both roles require similar credentials and work environments, focusing on event coordination. The main difference is the type of events: Seasonal Event Planners handle a variety of seasonal or corporate events, while Wedding Coordinators specialize in wedding planning and execution. Understanding these distinctions helps job seekers find the right role based on their interests and expertise.

How can I become a seasonal event planner with no experience?

To become a seasonal event planner with no experience, start by gaining basic organizational skills and understanding event logistics. Volunteer to assist with local events or internships to build relevant experience, and consider obtaining certifications in event planning or project management to enhance your credentials.

Is there a demand for seasonal event planners?

Seasonal event planners are in demand during peak times such as holidays, festivals, and special occasions, as organizations and individuals seek professional help to coordinate temporary events. The role often requires strong organizational skills, creativity, and experience with event management tools. Job opportunities tend to increase seasonally, with some positions available year-round for ongoing event planning needs.
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What states have the most Seasonal Event Planner jobs?

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Seasonal Event Planner jobs near you
Infographic showing various Seasonal Event Planner job openings in the United States as of August 2026, with employment types broken down into 70% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $63,335 per year, or $30.4 per hour.

Event Planner

Yaqeen Institute for Islamic Research

Carrollton, TX • On-site

Full-time

Re-posted yesterday

Job description

Time commitment:
  • Full-time
  • Evenings/weekends
  • Travel <30%

About Yaqeen Institute
Yaqeen is a nonprofit on a mission to pioneer Islamic research in creative, cutting-edge formats tailored to meet people where they are. We work to dismantle doubts through well-researched truths, nurture conviction by strengthening belief with practical, spiritual guidance, and inspire contribution by reviving our tradition of faithful changemakers, insha'Allah. We're seeking like-minded professionals who embody Islamic values including sincerity, excellence, and compassion, and want to make a difference in the faith of people worldwide.
About the role
Yaqeen Institute is seeking a highly organized, resourceful, and mission-driven Event Planner to lead the planning and execution of organizational events. This role will oversee events from initial concept through post-event evaluation, ensuring each experience is thoughtfully designed, professionally executed, and aligned with Yaqeen's mission, values, and strategic priorities.
The Event Planner will coordinate closely with internal teams, scholars, speakers, vendors, volunteers, and external partners. The ideal candidate combines strong project management skills with excellent judgment, attention to detail, hospitality, and the ability to remain composed in fast-paced environments.
What you'll do
Event Planning and Execution
  • Manage the end-to-end planning and execution of conferences, fundraisers, retreats, community programs, partner events, and other organizational gatherings.
  • Plan, coordinate, and execute seasonal events and engagement initiatives, including Ramadan tabling. Secure necessary materials and resources, coordinating staff and volunteers, managing on-site logistics, and ensuring each event is organized, mission-aligned, and effectively engages the intended audience.
  • Develop comprehensive event plans, timelines, checklists, run-of-show documents, and contingency plans.
  • Coordinate event logistics, including venues, catering, transportation, lodging, registration, audiovisual needs, staging, security, signage, and accessibility.
  • Conduct site visits and assess venues based on program needs, attendee experience, budget, safety, and operational feasibility.
  • Provide on-site leadership and troubleshoot issues quickly and professionally.
  • Oversee post-event closeout, including vendor reconciliation, attendee feedback, debriefs, and recommendations for improvement.

Project and Budget Management
  • Establish event budgets and track expenses throughout the planning process.
  • Obtain and compare vendor proposals, negotiate pricing and terms, and support contract review.
  • Monitor deadlines, dependencies, risks, and deliverables to keep events on schedule and within budget.
  • Maintain accurate and organized event records, contracts, invoices, attendee information, and planning documents.
  • Develop repeatable systems, templates, and standard operating procedures to strengthen event operations across the organization.

Internal and External Coordination
  • Partner with program owners to clarify each event's objectives, audience, format, and measures of success.
  • Coordinate across departments, including Marketing, Development, Research, Finance, People and Culture, and Executive Leadership.
  • Serve as a primary point of contact for venues, vendors, speakers, guests, partners, and volunteers.
  • Work with Finance post events to reconcile pledges, donation amounts and account for all funds collected.
  • Work with Marketing to align event branding, registration, promotion, signage, and attendee communications.
  • Prepare clear briefings, schedules, and logistical guidance for staff, speakers, and participants.
  • Ensure roles, responsibilities, and escalation procedures are clearly communicated to all stakeholders.

Attendee and Guest Experience
  • Create a welcoming, organized, and thoughtful experience that reflects Yaqeen's values and commitment to excellence.
  • Anticipate and coordinate accommodations related to accessibility, dietary needs, childcare, travel, and other approved attendee requirements.
  • Support the hospitality and logistical needs of scholars, speakers, board members, donors, partners, and special guests.
  • Ensure event environments are culturally appropriate and consistent with Yaqeen's Islamic identity.

Risk Management and Compliance
  • Identify potential operational, financial, reputational, and safety risks and develop appropriate contingency plans.
  • Ensure events comply with organizational policies, venue requirements, insurance standards, and applicable regulations.
  • Protect confidential attendee, employee, donor, and organizational information.
  • Coordinate emergency procedures and incident response plans when necessary.

Qualifications
  • Alignment with Yaqeen Institute's mission and respect for its Islamic values and organizational culture.
  • Bachelor's degree in event management, hospitality, business administration, communications, nonprofit management, or a related field preferred.
  • At least three years of experience planning and executing professional events; nonprofit, conference, or community event experience is preferred.
  • Demonstrated experience managing multiple events, timelines, vendors, and budgets simultaneously.
  • Strong project management, organization, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and ability to anticipate operational needs.
  • Ability to work collaboratively across departments and with individuals at all levels of an organization.
  • Sound judgment, discretion, professionalism, and composure under pressure.
  • Proficiency with Google Workspace, Slack, Clickup and event registration, project management, or collaboration platforms.
  • Availability to travel and work occasional evenings and weekends based on event schedules.

Preferred Qualifications
  • Experience planning large conferences, fundraising events, organizational retreats, or multi-day programs.
  • Experience coordinating domestic or international travel and accommodations.
  • Experience working with scholars, executives, donors, board members, community members, or high-profile guests.
  • Familiarity with nonprofit organizations and Muslim community programming.
  • Experience developing event procedures, templates, and operational systems.
  • Existing relationships with venues, vendors, or event service providers.

Yaqeen Institute embraces a philosophy that values and promotes diversity. Our goal is to attract, develop, retain, and advance a talented and diverse workforce within a culture where all employees are empowered to reach their fullest potential.
Please note that all career opportunities at Yaqeen Institute are subject to a three-month probationary period, during which we assess performance, alignment with our values, and mutual fit to ensure long-term success in the role.

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