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Elementary Secretary Jobs (NOW HIRING)

School Town of Munster

Principals Secretary

Munster, IN · On-site

$42K - $58K/yr

Position Type: Secretarial/Clerical/Secretary - Elementary Date Posted: 7/13/2026 Location: Frank Hammond Elementary School Date Available: 07/27/2026 Closing Date: Until Filled The can be accessed ...

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How much do elementary secretary jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for elementary secretary in the United States is $17.37, according to ZipRecruiter salary data. Most workers in this role earn between $12.50 and $22.60 per hour, depending on experience, location, and employer.

What is an elementary secretary?

Elementary secretaries are administrative professionals who work in elementary schools, supporting the daily operations of the school office. Their responsibilities typically include answering phones, greeting visitors, managing student records, scheduling appointments, and assisting teachers and administrators with clerical tasks. They play a key role in maintaining communication between the school, parents, and the community while ensuring the smooth functioning of the school's front office. Elementary secretaries often handle sensitive information and must maintain confidentiality and professionalism in all interactions.

What are the key skills and qualifications needed to thrive as an elementary secretary, and why are they important?

To thrive as an Elementary Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with student information systems, office software like Microsoft Office Suite, and basic clerical equipment is typically required. Excellent communication, multitasking abilities, and a friendly, professional demeanor help build positive relationships with students, staff, and parents. These skills are essential for maintaining efficient school operations and creating a welcoming, supportive environment in the front office.

What are some of the most common challenges faced by an elementary secretary, and how can they be managed effectively?

Elementary Secretaries often juggle multiple responsibilities, such as managing student records, assisting teachers, and addressing parents’ inquiries, all while maintaining a welcoming front office. Balancing these diverse tasks, especially during peak periods like enrollment or report card distribution, can be challenging. Effective time management, strong communication skills, and familiarity with school management software are essential for staying organized and responsive. Building positive relationships with staff and families also helps create a supportive work environment and eases day-to-day challenges.

What is the difference between Elementary Secretary vs School Administrative Assistant?

AspectElementary SecretarySchool Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma or equivalent; additional administrative training is common
Work EnvironmentElementary school office, handling student and staff needsSchool office, supporting multiple administrative tasks across departments
Employer & Industry UsagePrimarily in elementary schools, public and privateIn various school levels, including elementary, middle, and high schools

The Elementary Secretary and School Administrative Assistant roles share similar credentials and work environments, often overlapping in school settings. However, Elementary Secretaries typically focus on front-office duties specific to elementary schools, while School Administrative Assistants may support broader administrative functions across different school levels.

What does an elementary secretary do in elementary school?

An elementary secretary manages administrative tasks such as answering phones, greeting visitors, maintaining student records, scheduling appointments, and supporting staff and parents. They often use office software and need strong organizational and communication skills to ensure smooth school operations.
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Elementary Secretary jobs near you
Infographic showing various Elementary Secretary job openings in the United States as of August 2026, with employment types broken down into 67% Full Time, 29% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, and 8% Remote job distribution, with an average salary of $36,123 per year, or $17.4 per hour.

Elementary School Secretary

Helena Public Schools

Helena, MT • On-site

$19.43 - $20.72/hr

Full-time

Medical, Retirement, PTO

Posted 14 days ago

Job description

Elementary School Secretary
 

Helena School District # 1 has an opening for a full-time 8 hour per school day 10-month per year Elementary School Secretary at Four Georgians Elementary School.  This position provides administrative support to the building principal.  At Helena Public Schools, our vision is to foster dynamic educational experiences that prepare all students for life. As the Elementary School Secretary, you contribute to this mission as the first point of contact to assist students, parents, and members of the school community.  

Some of what you will do:

  • Apply problem solving skills and service recovery to facilitate resolution of issues between parents, schools, and transportation.
  • Answer routine telephone inquiries regarding school programs and procedures.
  • Develop and generate documents, agendas, reports, letters, memos, newsletters, minutes, etc. utilizing a variety of computer applications programs (i.e., Word, Excel, PowerPoint, Outlook, Power School, Prezi).
  • Oversee office organization and scheduling for meetings, special events, employee in-service training and district committees.
  • Maintain employee leave and payroll records.
  • Order supplies and materials.  
  • Prepare monthly bills for principal approval and provide status of budget.

To become part of this dedicated team, you need:

  • High School diploma or equivalent and at least one (1) year of secretarial experience and/or training or an equivalent combination of education, training and experience as determined by the District.
  • Proficient in keyboarding and utilizing MS Office Suite.
  • Skills to develop effective working relationships with students, staff and the school community.
  • Strong written and oral communication skills to work with diverse audiences.
  • Skills to perform a multitude of tasks while monitoring priorities.

  Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without a reasonable accommodation.


Entry level salary range is $19.43-$20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 3 paid personal days, up to 13 paid school calendar related days, health benefit plan with coverage during the summer break and retirement.   This position will remain open until closed.  
How to Apply:
Complete the online application to include three professional references.  
Question? Email humanresources@helenaschools.org.
Important Notes







  • This position is covered by a collective bargaining agreement between the Helena School District and the Montana Federation of Public Employees.
  • This recruitment may also be used to fill additional positions per business needs. 

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, genetic information, sex, sexual orientation, gender identity and expression, age, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation, a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email recruit@helenaschools.org or call (406) 324-2012. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay



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