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Elementary Secretary Jobs in Utah (NOW HIRING)

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Library Maker Space Assistant

Logan, UT · On-site

Perform secretarial responsibilities - distributing information, contacting patrons about overdue ... Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone ...

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Elementary Secretary information

See Utah salary details

$8

$15

$24

How much do elementary secretary jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for elementary secretary in Utah is $15.81, according to ZipRecruiter salary data. Most workers in this role earn between $11.39 and $20.58 per hour, depending on experience, location, and employer.

What is an elementary secretary?

Elementary secretaries are administrative professionals who work in elementary schools, supporting the daily operations of the school office. Their responsibilities typically include answering phones, greeting visitors, managing student records, scheduling appointments, and assisting teachers and administrators with clerical tasks. They play a key role in maintaining communication between the school, parents, and the community while ensuring the smooth functioning of the school's front office. Elementary secretaries often handle sensitive information and must maintain confidentiality and professionalism in all interactions.

What are the key skills and qualifications needed to thrive as an elementary secretary, and why are they important?

To thrive as an Elementary Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with student information systems, office software like Microsoft Office Suite, and basic clerical equipment is typically required. Excellent communication, multitasking abilities, and a friendly, professional demeanor help build positive relationships with students, staff, and parents. These skills are essential for maintaining efficient school operations and creating a welcoming, supportive environment in the front office.

What are some of the most common challenges faced by an elementary secretary, and how can they be managed effectively?

Elementary Secretaries often juggle multiple responsibilities, such as managing student records, assisting teachers, and addressing parents’ inquiries, all while maintaining a welcoming front office. Balancing these diverse tasks, especially during peak periods like enrollment or report card distribution, can be challenging. Effective time management, strong communication skills, and familiarity with school management software are essential for staying organized and responsive. Building positive relationships with staff and families also helps create a supportive work environment and eases day-to-day challenges.

What is the difference between Elementary Secretary vs School Administrative Assistant?

AspectElementary SecretarySchool Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma or equivalent; additional administrative training is common
Work EnvironmentElementary school office, handling student and staff needsSchool office, supporting multiple administrative tasks across departments
Employer & Industry UsagePrimarily in elementary schools, public and privateIn various school levels, including elementary, middle, and high schools

The Elementary Secretary and School Administrative Assistant roles share similar credentials and work environments, often overlapping in school settings. However, Elementary Secretaries typically focus on front-office duties specific to elementary schools, while School Administrative Assistants may support broader administrative functions across different school levels.

What does an elementary secretary do in elementary school?

An elementary secretary manages administrative tasks such as answering phones, greeting visitors, maintaining student records, scheduling appointments, and supporting staff and parents. They often use office software and need strong organizational and communication skills to ensure smooth school operations.

What are popular job titles related to Elementary Secretary jobs in Utah?

For Elementary Secretary jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Elementary Secretary jobs in Utah look for?

The top searched job categories for Elementary Secretary jobs in Utah are:

What are popular job titles related to Elementary Secretary jobs in UT?

For Elementary Secretary jobs in UT, the most frequently searched job titles are:

Elementary Secretary jobs near you
Infographic showing various Elementary Secretary job openings in Utah as of August 2026, with employment types broken down into 65% Full Time, 32% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, and 6% Remote job distribution, with an average salary of $32,885 per year, or $15.8 per hour.

Administrative Secretary - Ed Services Assessment and Federal Programs

Alpine School District

American Fork, UT • On-site

$24.45 - $27.48/hr

Contractor

This job post has expired today. Applications are no longer accepted.

Alpine School District (Utah) rating

7.2

Company rating: 7.2 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

242nd of 634 rated elementary and secondary schools

Job description

Position Type:
Education Support Professional - Office/Office Positions-District
Date Posted:
7/29/2026
Location:
Aspen Peaks School District
Date Available:
07/01/2026
Administrative Secretary - Assessment, Accountability, & Federal Programs
Lane 13 Contract and Benefits
250 Day Contract
Hours a day: 8
Hourly rate: $24.45 - $27.48 Depending on qualifications and experience
Contact Information:
  • Name: Kirk Johnson
  • Phone: 385-579-6510
  • Email: kjohnson@alpinedistrict.org

Purpose Statement for Assessment
The job of Administrative Secretary-Assessment is done for the purpose/s of providing secretarial support to the Assessment, Accountability, & Federal Programs department (Teaching & Learning); establishing and coordinating tester team schedules with all elementary and secondary schools; supporting rostering and account management, distributing materials and supplies, and responding to inquiries from a variety of internal and external sources.
Essential Functions for Assessment
  • Communicates safety and security policies and enforcement procedures to the tester team for the purpose of ensuring their understandings of such information and the potential consequences of violation.
  • Compiles data from a wide variety of sources (e.g. budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests for the assessment budget and tester personnel records.
  • Coordinates with a variety of staff (e.g. elementary site coordinators, Student Educational Equity and Gifted Services Departments, etc.) for the purpose of ensure proper implementation of assessments across all schools.
  • Coordinates a variety of projects, functions and/or program components (e.g. schedules the tester team daily schedule for Acadience Reading, Acadience Math, WIDA, and Gifted and Talented testing during the months of testing (Sept, December - March, April - May), etc.) for the purpose of ensuring completion of projects and processes, and delivering services in a timely fashion.
  • Maintains a variety of inventory of testing supplies and materials (e.g. Acadience Reading testing binders, Acadience Math assessment booklets, Chromebook distribution, etc.) for the purpose of ensuring items' availability.
  • Maintains a variety of manual and electronic documents files and records relating to department activities (e.g. time sheets, assessment materials, schedules, tester website, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Manages various accounts and rostering (e.g. Amplify, Acadience Data Management, Mastery Connect, Data Gateway, RISE, WIDA), etc.) for the purpose of ensuring accurate recordkeeping for the department.
  • Reconciles a variety of financial data (e.g. assessment budget, special funds, allocations, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
  • Responds to a variety of inquiries from internal and external parties (e.g. building staff, district staff, other schools, tester team, etc.) for the purpose of providing information, facilitating communication among parties. And providing direction.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Purpose Statement for Federal Programs
The job of Secretary Federal Programs is done for the purpose/s of providing administrative and secretarial support to assigned administrative personnel; coordinating activities of assigned administrative personnel; monitoring assigned activities; and providing information, recommendations and/or direction as requested by assigned administrator.
Essential Functions for Federal Programs
  • Compiles data from a variety of sources (e.g. school personnel, work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
  • Coordinates a variety of projects, functions and/or program components (e.g. Title I computer systems, information for website page, meetings, in-service events, travel and accommodations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
  • Maintains a wide variety of manual and electronic documents files and records (e.g. reports for UCLB and other agencies, budget data, employee records, financial records, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Monitors a variety of activities on behalf of assigned Administrator (e.g. Title I financial grant, databases for all Federal programs, account balances/budget expenditures, work order status, staffing issues, etc.) for the purpose of achieving goals and meeting target dates.
  • Participates in a variety of meetings, workshops, and/or trainings (e.g. training for paraeducators and test examiners, unit meetings, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
  • Prepares a variety of documents (e.g. state reports, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
  • Processes documents and materials (e.g. accounts payable and receivable, time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
  • Procures supplies and materials (e.g. office and classroom supplies for pre-K, AFL, PAT and ESL programs, etc.) for the purpose of maintaining availability of required items.
  • Reconciles account balances for assigned budget categories (e.g. Title I staff and FTE expenditures, etc.) for the purpose of maintaining accurate account balances.
  • Researches a variety of topics (e.g. discrepancies of financial information and/or documentation, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements and adhering to established procedures.
  • Responds to a variety of inquiries from a variety of internal and external parties (e.g. government agency representatives, staff, parents, students, vendors, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
  • Schedules a wide variety of activities (e.g. appointments, interviews, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrators.
  • Supports assigned administrative personnel for the purpose of providing assistance with his/her functions and responsibilities.

Experience
Job related experience with increasing levels of responsibility is required.
High school diploma or equivalent.

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