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Temporary Secretary In information

Can I be a temporary secretary with no experience?

Temporary secretary positions often do not require extensive experience, as employers may provide on-the-job training. Basic skills in typing, organization, and familiarity with office software like Microsoft Office can help you qualify for such roles. Prior experience is beneficial but not always mandatory for entry-level temporary secretary jobs.

What is the difference between Temporary Secretary In vs Temporary Office Assistant?

AspectTemporary Secretary InTemporary Office Assistant
CredentialsBasic administrative skills, possibly some office software knowledgeBasic administrative skills, often similar software knowledge
Work EnvironmentFront-desk, reception, administrative support rolesGeneral office support, clerical tasks
Employer & Industry UsageUsed in corporate, legal, medical offices for reception and admin tasksCommon across various industries for general office support
Search & Comparison IntentPeople comparing specific admin support roles in officesIndividuals seeking general office support jobs

Temporary Secretary In and Temporary Office Assistant roles both involve administrative support, but Temporary Secretary In typically focuses on reception and clerical duties in professional settings, while Temporary Office Assistant covers broader office support tasks. The roles often overlap, but the specific duties and employer expectations can differ based on the work environment.

What are popular job titles related to Temporary Secretary In jobs in Utah? For Temporary Secretary In jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Temporary Secretary In jobs in Utah look for? The top searched job categories for Temporary Secretary In jobs in Utah are:
What cities in Utah are hiring for Temporary Secretary In jobs? Cities in Utah with the most Temporary Secretary In job openings:
Temporary Secretary In jobs near you

Legal Secretary (Temporary Position)

Salt Lake County

Salt Lake City, UT • On-site

$43K - $65K/yr

Full-time

Posted 3 days ago

New

Salt Lake County rating

7.3

Company rating: 7.3 out of 10

Based on 48 frontline employees who took The Breakroom Quiz

591st of 841 rated public administrative organizations

Job description


JOB SUMMARY
This is a Temporary Position
Provides legal secretarial support to Division staff. Performs highly responsible and confidential secretarial duties and administrative functions.
MINIMUM QUALIFICATIONS
This is a Temporary Position
Two (2) years of professional office clerical experience.
Due to the nature of this position, the successful applicant must successfully pass an initial criminal background check, as well as every two years thereafter, and continuously meet the requirements of the Bureau of Criminal Information (BCI).
ESSENTIAL FUNCTIONS
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.
Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.
  • Drafts service contracts for assigned attorneys' client agencies.
  • Prepares required documents using written copy, transcription equipment, shorthand notes or other job specific tools. Makes copies for filing system and appropriately distributes originals.
  • Prepares travel/training requests for seminars, conferences, and workshops, and assists in setting appointments for assigned attorneys.
  • Composes correspondence as requested by attorneys, obtains signature, copies documents for distribution.
  • Prepares and maintains case files (electronic record and hard copy); analyzes information in electronic form and hard copy case file to determine action to be taken; prepares appropriate legal documents for review by attorneys and processing of case.
  • Coordinates inquiries from other office divisions, county departments, state agencies, law enforcement agencies, and courts regarding status of attorney work products.
  • Coordinates inquiries from other office divisions, county departments, state agencies, law enforcement and others with Risk Management and Claims Adjusters as required.
  • Receives outside and defense attorneys' motions for discovery and reviews case file to determine which documents are to be provided and provides opposing counsel with same.
  • Answers inquiries on case status either by telephone or written correspondence. Provides citizens with written information of what will transpire, including the name of appropriate judge, the address and telephone number.
  • Analyzes information in case file to determine action to be taken. Prepares appropriate legal documents for processing of case.
  • Using county ordinances, state criminal code and wildlife regulation ordinances, transcribes accurately into legal format the charges to be filed.
  • Keeps daily and weekly calendars of appointments, preliminary hearings, trials and pre-trials for prosecuting attorneys; monitors cases so the proper action is taken within the time limits set forth by statute; coordinates with court clerks and checks via on-line computerized access for court-calendar updates.
  • Receives citations from courts and fact-sheets from attorneys and prepares case files and necessary legal documents.
  • Coordinates with courts regarding continued cases and rescheduling of same.
  • Maintains accurate and current case files and performs duties required for maintenance. Assists in the calling of witnesses for notice of hearing, trials, continuations, cancellations, etc., as required.
  • Utilizes legal training and knowledge of office functions by answering telephone inquiries, referring them to the proper attorneys, take messages, greets and gives information to the general public, law enforcement officers, defense attorneys and other governmental agencies.
  • Assists in setting appointments for assigned attorneys.
  • Independently reviews each case file and orders all necessary legal documents from the agencies according to individual cases. Assists attorneys in maintenance of statistics of court appearances, dispositions and transactions involving cases. Accesses information to court calendars and case files in preparation of related statistics.
  • Assists in the review, logging in and routing of all incoming mail, inter-office and county correspondence to assigned attorneys and/or personnel.
  • Obtains information from defendants as to their assets and financial status. Composes and prepares the appropriate order utilizing the statutes. Composes and prepares the appropriate order and submits to judge and opposing counsel.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Knowledge of:
• General secretarial/clerical procedures and techniques
• Legal terminology
• Office technology systems
• Business English, proofreading, and editing techniques
• Salt Lake County rules, regulations, policies, and procedures
• Criminal justice system
• Civil, criminal, and bankruptcy court procedures
• County subdivision approval process
• Word processing systems and equipment
• Legal research
• Salt Lake County Cash Handling policies and procedures
• Filing systems and procedures for various courts, the District Attorney's Office, and outside agencies
Skills and Abilities to
• Type accurately at 40 words-per-minute
• Work with computer software related to job-specific duties
• Accurately transcribe dictation from transcriber
• Greet and assist the public in a prompt, courteous, and professional manner
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are performed in a professional office environment.
Additional Information
This is a Temporary Position

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