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Department Assistant Jobs (NOW HIRING)

KustomScapes&Pools LLC

Be Seen First

Service Department Assistant

Easton, MD · On-site

$15.25 - $20.25/hr

Foster collaboration with other departments. * Maintain accurate documentation of service requests and customer interactions. * Assist with other duties as they are assigned

Shriners Children's

Department Assistant III

Springfield, MA · On-site

$22.96 - $34.45/hr

The Department Assistant will serve as a liaison between medical staff, the Chief of Staff, clinic administration, credentialing, and payer enrollment. The position provides administrative support to ...

Covenant Health

DEPARTMENT ASST-CLINIC

Knoxville, TN · On-site

Overview Department Assistant, West PRN/OCC, Variable hours, Day Shift Covenant Oncology Group Overview: Covenant Health Oncology Group is part of the region's largest cancer-fighting network, with ...

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How much do department assistant jobs pay per hour?

As of Jun 2, 2026, the average hourly pay for department assistant in the United States is $21.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Department Assistant, and why are they important?

To thrive as a Department Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively interact with colleagues and handle shifting priorities. These skills ensure smooth office operations, support team productivity, and enable efficient handling of administrative tasks.

How does a Department Assistant typically support team efficiency and communication within a department?

Department Assistants play a crucial role in streamlining workflows by managing schedules, organizing meetings, and handling correspondence between team members and external partners. They often maintain and update records, prepare reports, and ensure that information flows smoothly within the department. By proactively addressing logistical needs and anticipating potential bottlenecks, Department Assistants help teams stay organized and focused, contributing significantly to overall productivity. Regular collaboration with managers, colleagues, and other departments is a key aspect of the role.

What are Department Assistants?

Department Assistants are administrative professionals who provide support to a specific department within an organization. Their responsibilities often include scheduling meetings, managing correspondence, maintaining records, and assisting with departmental projects. They play a key role in ensuring the department runs smoothly by handling various clerical and organizational tasks. Department Assistants also serve as a point of contact for internal and external communications related to their department.

What is the difference between Department Assistant vs Administrative Assistant?

AspectDepartment AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; often some post-secondary education or certifications
Work EnvironmentTypically within specific departments like HR, finance, or marketingGeneral office setting across various industries
Employer & Industry UsageUsed in organizations with multiple departments needing specialized supportCommon across industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, searched by those seeking broad administrative roles

In summary, a Department Assistant focuses on supporting a specific department within an organization, often requiring specialized knowledge of that department's functions. An Administrative Assistant provides broader support across various office functions, serving multiple departments or the entire organization.

More about Department Assistant jobs
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What states have the most Department Assistant jobs? States with the most job openings for Department Assistant jobs include:
Department Assistant jobs near you
Academic Department Assistant

Academic Department Assistant

Barnard College

New York, NY • On-site

$34.81/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Academic Department AssistantReporting to the Department Manager, the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.

Job Description:

  • Reception and office administration
    • First point of contact for students and faculty
    • Receive and distribute distribute mail and deliveries
    • Orienting/setting up offices, supplies, computers, access and mailboxes for departmental personnel
    • Create and track Facilities work orders
    • Maintain shared office supplies
    • Maintain department administrative files.
    • Record, transfer, and transcribe data as requested.
  • Student workers
    • Process hiring documents in conjunction with Beyond Barnard
    • Train and assign daily tasks under the direction of the Department Manager
  • Events
    • Coordinate and support the execution of department programs or events, including space reservations, catering/food orders, AV services, vendor management, invitations, and publicity.
  • Communications
    • Send out newsletters and announcements
    • Update departmental websites and maintain department communication tools
  • Course & Instructor Support
    • Post course information and schedule in academic systems
    • Maintain an archive of department syllabi and theses
    • Track majors and record assignment of major advisors
    • Maintain enrollment lists for courses
    • Maintaining student records in consultation with the Registrar and Student Advisors
    • Assist faculty with COI ("Committee on Instruction") course proposal documentation
    • Collate academic dossiers and documents for Advisory Committee on ATP ("Appointments, Tenure, Promotion")
  • Data Entry
    • Including financial, employee, student, course, and others as assigned.
    • Initiate and reconcile department purchases, invoices, reimbursements, and expense reports
  • Coordinate application flow, candidate visits, and reimbursements related to instructional hiring processes.
  • Maintain familiarity with relevant administrative college policies, as required.
  • Other duties as assigned, including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs.

Skills, Qualifications & Requirements:

Required Qualification Summary

  • High School Degree or GED and two years of college and 3-5 years related experience.
  • Strong organizational ability and a broad range of office skills.
  • Strong computer skills & experience with word processing, spreadsheets, email, and calendaring.
  • Ability to set priorities, work under pressure, and balance competing responsibilities.
  • Tact and good judgment in dealing with a variety of constituencies.
  • Strong communications skills, both written and verbal.

Preferred Qualifications

  • Bachelor's degree and 1-3 years related experience

This is a 2110 grade VIII position.

Pay Rate: $34.81per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimateof the range of possible compensation at the time of posting.

Company:

Barnard College

Time Type:

Full time
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About Barnard College

Sourced by ZipRecruiter

Industry

Colleges, universities, and professional schools

Company size

501 - 1,000 Employees

Headquarters location

New York, NY, US

Year founded

1889

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