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Department Assistant Jobs (NOW HIRING)

Brown University Health

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... departments, affiliates, and external organizations Schedule appointments and place reminder calls for multiple providers Maintain front desk schedules and complete daily preparation activities ...

Utulsa

Department Assistant II

Tulsa, OK · On-site

Oversee the comprehensive external faculty award nomination and submission processes for faculty within assigned departments. • Research Proposals: Assist faculty in assigned departments with large ...

Utulsa

Department Assistant II

Tulsa, OK · On-site

Oversee the comprehensive external faculty award nomination and submission processes for faculty within assigned departments. • Research Proposals: Assist faculty in assigned departments with large ...

ECKERTS INC

Produce Department Assistant

Belleville, IL · On-site

$16 - $18/hr

... * Assist customers with product selection, preparation, packaging, answering questions and any other requests. * Maintain department product displays and signage according to Eckert's standards.

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How much do department assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for department assistant in the United States is $21.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

How does a department assistant typically support team efficiency and communication within a department?

Department Assistants play a crucial role in streamlining workflows by managing schedules, organizing meetings, and handling correspondence between team members and external partners. They often maintain and update records, prepare reports, and ensure that information flows smoothly within the department. By proactively addressing logistical needs and anticipating potential bottlenecks, Department Assistants help teams stay organized and focused, contributing significantly to overall productivity. Regular collaboration with managers, colleagues, and other departments is a key aspect of the role.

What is a department assistant?

Department Assistants are administrative professionals who provide support to a specific department within an organization. Their responsibilities often include scheduling meetings, managing correspondence, maintaining records, and assisting with departmental projects. They play a key role in ensuring the department runs smoothly by handling various clerical and organizational tasks. Department Assistants also serve as a point of contact for internal and external communications related to their department.

What is the difference between Department Assistant vs Administrative Assistant?

AspectDepartment AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; often some post-secondary education or certifications
Work EnvironmentTypically within specific departments like HR, finance, or marketingGeneral office setting across various industries
Employer & Industry UsageUsed in organizations with multiple departments needing specialized supportCommon across industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, searched by those seeking broad administrative roles

In summary, a Department Assistant focuses on supporting a specific department within an organization, often requiring specialized knowledge of that department's functions. An Administrative Assistant provides broader support across various office functions, serving multiple departments or the entire organization.

What are the key skills and qualifications needed to thrive as a department assistant, and why are they important?

To thrive as a Department Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively interact with colleagues and handle shifting priorities. These skills ensure smooth office operations, support team productivity, and enable efficient handling of administrative tasks.
More about Department Assistant jobs
What cities are hiring for Department Assistant jobs? Cities with the most Department Assistant job openings:
What are the most commonly searched types of Department jobs? The most popular types of Department jobs are:
Who are the top companies hiring for Department Assistant jobs? The top employers for Department Assistant jobs are:
What states have the most Department Assistant jobs? States with the most job openings for Department Assistant jobs include:
Department Assistant jobs near you
Infographic showing various Department Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,117 per year, or $21.2 per hour.

Department Assistant

Brown University Health

Johnston, RI • On-site

$18.13 - $29.90/hr

Full-time

Re-posted 14 days ago

Brown University Health rating

6.8

Company rating: 6.8 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

493rd of 887 rated healthcare providers

Job description

SUMMARY:


Provide administrative and secretarial support primarily for assigned managers at The Autism Project (TAP). Provide secretarial support for other directors and managers as assigned.


PRINCIPAL DUTIES AND RESPONSIBILITIES:


Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these guide our everyday actions with patients, customers and one another.


Serve as front desk receptionist, greeting all clients and visitors in a professional, compassionate manner


Provide primary administrative and secretarial support to assigned managers and support additional directors and managers as needed


Serve as a central administrative resource with knowledge of internal departments, affiliates, and external organizations


Schedule appointments and place reminder calls for multiple providers


Maintain front desk schedules and complete daily preparation activities


Register new clients by gathering required documentation and electronically opening cases at admission


Collect and update required client information (demographics, income verification, voter registration, current care registration, etc.)


Verify insurance benefits with Medicaid and third-party payers and enter information into the electronic system (CMHC) and FAMCare


Monitor and maintain accurate electronic client records, including current care numbers


Manage data input and payment tracking for all member applications (Groups, Unity, Camp)


Collect co-pays, record payment information, and enter electronic cash receipts


Support reimbursement and billing accuracy through accurate data entry and documentation


Process reports related to specific client and operational data


Submit all Work Orders and IT requisitions for the building


Respond to routine and non‑routine inquiries regarding programs independently, following established policies and procedures


Manage purchasing, organization, and inventory of office and program supplies; prepare requisitions for approval


Sort, open, prioritize, and distribute incoming mail and packages; prepare correspondence and obtain supporting documentation as needed


Act as liaison for conference room scheduling and managing room reservations


Post and maintain required information, posters, and licenses on the Brown University Health intranet in coordination with Compliance


Utilize PC systems, WorkDay, EPIC, FAMCare, and Microsoft Office applications accurately and efficiently


Demonstrate Brown University Health values—Compassion, Accountability, Respect, and Excellence—in all interactions


Model core Success Factors by instilling trust, valuing differences, maintaining patient and community focus, and collaborating effectively


Perform other administrative and clerical duties as assigned


Collaborate with team members to support patients, providers, and community needs


Demonstrates ability to utilize PC, Peoplesoft and Microsoft Office software accurately and efficiently.


Performs other duties as assigned.


EDUCATION:


Associate degree or 2-3 years of relevant experience


Bilingual preferred


SUPERVISORY RESPONSIBILITY:


None

Pay Range:

$18.13-$29.90

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.


Location:

GHI-Johnston-1516 Atwood Avenue - 1516 Atwood Ave. Johnston, Rhode Island 02919

Work Type:

(M-F 8:00am-5:00pm)

Work Shift:

Day

Daily Hours: 

8 hours

Driving Required:

No

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