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Department Assistant Jobs (NOW HIRING)

Subaru Stamford

Service Department Assistant

Stamford, CT · On-site

$20 - $25/hr

We are currently seeking a motivated, organized, and customer-focused Automotive Service Assistant to support our fast-paced Service Department. This position is ideal for someone who enjoys working ...

Covenant Health

DEPARTMENT ASST-CLINIC

Knoxville, TN · On-site

$17 - $21.75/hr

Overview Department Assistant, Medical Oncology Full Time, 80 Hours Per Pay Period, Day Shift Covenant Oncology Group Overview: Covenant Health Oncology Group is part of the region's largest cancer ...

Covenant Health

DEPARTMENT ASST-CLINIC

Knoxville, TN · On-site

Overview Department Assistant, West PRN/OCC, Variable hours, Day Shift Covenant Oncology Group Overview: Covenant Health Oncology Group is part of the region's largest cancer-fighting network, with ...

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How much do department assistant jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for department assistant in the United States is $21.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

Can I be a PA with no experience?

A Department Assistant role typically requires some organizational and communication skills, but prior experience is not always mandatory. Entry-level positions often provide on-the-job training, making it possible to start without previous experience if you demonstrate strong administrative abilities and a willingness to learn. Certifications or familiarity with office software can also be beneficial for candidates new to the role.

What is the highest paid assistant job?

The highest paid assistant roles are often executive assistants or administrative assistants working in high-level industries such as finance, law, or technology, with salaries reaching over $80,000 annually. Specialized skills, experience, and working in major metropolitan areas can significantly increase earning potential for these positions.

What does a department assistant do?

A department assistant provides administrative support within a specific department, handling tasks such as scheduling, filing, data entry, and communication with staff or clients. They often use office software like Microsoft Office and may coordinate meetings or manage records to ensure smooth department operations.

How does a Department Assistant typically support team efficiency and communication within a department?

Department Assistants play a crucial role in streamlining workflows by managing schedules, organizing meetings, and handling correspondence between team members and external partners. They often maintain and update records, prepare reports, and ensure that information flows smoothly within the department. By proactively addressing logistical needs and anticipating potential bottlenecks, Department Assistants help teams stay organized and focused, contributing significantly to overall productivity. Regular collaboration with managers, colleagues, and other departments is a key aspect of the role.

What are the three types of office assistants?

In the context of a department assistant role, the three common types of office assistants are administrative assistants, receptionists, and clerical assistants. Administrative assistants handle scheduling and correspondence, receptionists manage front desk duties, and clerical assistants perform data entry and filing tasks. These roles often require organizational skills and familiarity with office software.

What are Department Assistants?

Department Assistants are administrative professionals who provide support to a specific department within an organization. Their responsibilities often include scheduling meetings, managing correspondence, maintaining records, and assisting with departmental projects. They play a key role in ensuring the department runs smoothly by handling various clerical and organizational tasks. Department Assistants also serve as a point of contact for internal and external communications related to their department.

What is the difference between Department Assistant vs Administrative Assistant?

AspectDepartment AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; often some post-secondary education or certifications
Work EnvironmentTypically within specific departments like HR, finance, or marketingGeneral office setting across various industries
Employer & Industry UsageUsed in organizations with multiple departments needing specialized supportCommon across industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, searched by those seeking broad administrative roles

In summary, a Department Assistant focuses on supporting a specific department within an organization, often requiring specialized knowledge of that department's functions. An Administrative Assistant provides broader support across various office functions, serving multiple departments or the entire organization.

What are the key skills and qualifications needed to thrive as a Department Assistant, and why are they important?

To thrive as a Department Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively interact with colleagues and handle shifting priorities. These skills ensure smooth office operations, support team productivity, and enable efficient handling of administrative tasks.
More about Department Assistant jobs
What cities are hiring for Department Assistant jobs? Cities with the most Department Assistant job openings:
What are the most commonly searched types of Department jobs? The most popular types of Department jobs are:
Who are the top companies hiring for Department Assistant jobs? The top employers for Department Assistant jobs are:
What states have the most Department Assistant jobs? States with the most job openings for Department Assistant jobs include:
Department Assistant jobs near you
Infographic showing various Department Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,117 per year, or $21.2 per hour.
Artistic Department Assistant

Artistic Department Assistant

Boston Ballet

Boston, MA

$24 - $25/hr

Other

Medical, Dental, Life, Retirement, PTO

Posted 21 days ago

Job description

Description

The heart of Boston Ballet is the human experience. Through our living and breathing art, we forge human connections-between artist and attendee, teacher and trainee, friend and newcomer, one's outer and inner self. We believe that the community of employees that makes dance possible is better together when talented individuals with varied life experiences, identities, races, cultures and ideas are welcomed, encouraged, and heard.


This full-time, non-exempt position is responsible for supporting the Artistic Department in the maintenance of efficient ballet company operations in a fast-paced environment with diverse needs and priorities. The Artistic Department Assistant will provide administrative support in daily operations as well as special projects, liaising with company dancers, Artistic Department colleagues, and other internal colleagues and external stakeholders. A strong candidate will bring high-level organization, diplomatic communication skills, and a keen sense for anticipating time-sensitive needs and administrative support. Responsibilities include, but are not limited to, assisting with administration of auditions and onboarding, coordination of arrangements for guests and events, as well as budget and expense tracking for projects, tours, and daily operations. 


RESPONSIBILITIES


General Administration

  • Oversee and manage special projects and programming as assigned for Artistic or on behalf of Artistic with other departments. Including but not limited to:
    • BBII and Graduate Program touring and performance opportunities
    • Off-Site Development lead events that involve performance elements from the dancers such as fashion shows, etc.
    • Annual Ball
    • Season Photo Shoot
  • Manage invitation lists, dancer comp ticket requests, and technology assistance for dancers and Artistic colleagues.
  • Oversee and arrange all coordination of and preparation for guest artist logistics, including but not limited to travel, housing, per diem, Social Security number applications, and troubleshooting any logistics.
  • Create and maintain relationships with hotel and long-term apartment partners in the Boston area.
  • Assist in onboarding/welcome materials for new dancers.
  • Oversee onboarding/welcome materials for guest artists and stagers.
  • Assist with guest/dancer coordination for events and Artistic meetings (evaluations, admin, etc.).
  • Assist Finance Department with artistic, licensing and royalty fees scheduling.
  • Assist with dissemination of information to dancers and/or Artistic colleagues as assigned.
  • Assist with coordination of Annual Meeting logistics.
  • Follow-up with guest artists and rights holders post-performance to send videos, programs, and reviews.
  • Attend company/Artistic department performances and special events to support as needed.
  • Provide show coverage throughout the season and assume those responsibilities while on-site.
  • Draft letters of support and recommendation on behalf of Artistic Director.
  • Maintain and update archival records, programs, files, etc.
  • Liaise, communicate with all departments, particularly Marketing and Development Departments.
  • Support the Physical Therapy Department with administrative needs including assisting with workers comp claims, comp tickets for doctors, event invites, and more.
  • Assist in tour planning and logistics.

Auditions

  • Manage database/spreadsheet to organize and share audition applicants.
  • Process and organize all audition applications as they are submitted for review by Artistic Staff
  • Correspond with all applicants, manage in-class auditioners by coordinating artistic department schedules, issuing invitations and hosting visiting dancers.
  • Facilitate logistics for auditions including but not limited to: space acquisition, promotion, and day-of support
  • Facilitate and organize dancers coming to audition in class. Communicate and greet dancers.

Playbill/Program Content

  • Correspond with Artistic guests and rights holders with respect to their agreements as related to their biographies, photos, synopsis, and credits
  • Manage and oversee proofreading all versions of artistic information and dancer casting on program books and digital monitor and seasonal production credits and share that with the marketing team.
  • Work closely with the Artistic Assistant Director on casting, formatting and accuracy.

Critical features of this job are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Position duties can be discussed with candidate based on interest in taking on other duties that may not be listed above. Additional duties as assigned.


Please be sure to include a cover letter with your resume when you submit an application to be considered for the position.

Requirements

  • Bachelor's Degree or experience preferably in arts management, stage management, or dance
  • Two years of post-graduate administrative or related experience
  • Exceptional organizational skills with acute attention to detail
  • Substantial computer literacy with proficiency in Microsoft 365, Microsoft Office Programs, OneDrive, and ability to adapt and integrate new technology and software
  • Self-starting problem solver with propensity for multi-tasking with minimal supervision or direction
  • Proven, effective and efficient written and oral communications skills
  • Ability to work effectively in a team environment
  • Ability to work under pressure with a wide variety of personalities while exhibiting patience, understanding, respect for diverse backgrounds, and a sense of humor
  • Ability to work occasional evenings and weekends during productions and events
  • Dance training or background a plus

BENEFITS

  • BCBS HMO health insurance plan with zero deductible
  • BCBS dental insurance with employer providing 100% annual premium for individual coverage
  • Flexible Spending Accounts (FSAs) - health and dependent care
  • Employer-paid life and disability plans
  • Immediate access to 403(b) retirement savings plan featuring both pre-tax and Roth options
  • Ability to purchase MBTA passes on a pre-tax, payroll deduction basis up to IRS monthly limit
  • Paid time off - holidays, vacation, personal, and sick days
  • Free adult dance classes
  • Complimentary tickets to select Boston Ballet performances (based on availability)
  • Hybrid work during certain periods of the season 

Salary Pay Range: $24.00 to $25.00 per hour. This range is a reasonable, good faith estimate of the expected salary range for this position at this time, based on a wide range of factors including qualifications, experience and training, operational and business needs, and other considerations permitted by law. At Boston Ballet, it is not typical for an individual to be hired at or near the top of the range for the role. 


Boston Ballet is an Equal Employment Opportunity Employer 

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