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Department Assistant Jobs (NOW HIRING)

ESP Enterprises, Inc.

Department Assistant

Houston, TX · On-site

$18 - $23/hr

Position Overview We are seeking a highly organized and detail-oriented Office Assistant Manager to ... High-impact role with visibility across multiple departments * Opportunity to develop skills in ...

Covenant Health

DEPARTMENT ASST

Sevierville, TN · On-site

$15.75 - $21.25/hr

Overview Department Assistant, Emergency Room Full Time, 80 Hours Per Pay Period, Day Shift LeConte Medical Center Overview: LeConte Medical Center is a part of Covenant Health, our region's top ...

ARC THRIFT STORES

Department Assistant

Fort Collins, CO · On-site

$15.50/hr

Position Description Job Title Department Assistant Sep-24 FLSA Status - Non Exempt Summary Assists assigned departments--reports to the assistant store manager or the immediate supervisor. Essential ...

arc THRIFT STORES

Department Assistant

Parker, CO · On-site

$16/hr

Position Description Job Title Department Assistant Sep-24 FLSA Status - Non Exempt Summary Assists assigned departments-reports to the assistant store manager or the immediate supervisor. Essential ...

Lincoln University of PA

Department Assistant

Mckeesport, PA · On-site

$16.25 - $22/hr

Department Assistant Classification: Professional Division: Academic Affairs Department: Office of Research & Sponsored Programs Reports To: Chief Research & Sponsored Programs Officer FLSA Status:

Covenant Health

DEPARTMENT ASST

Knoxville, TN

$17.25 - $23.25/hr

Department Assistant, Breast Center PRN/OCC, Variable hours, Day Shift 8-430 Monday-Friday. Fort Sanders Regional Overview: Fort Sanders Regional Medical Center is a 444-bed hospital recognized for ...

Ultimate Staffing

Department Assistant

Spring Valley, CA · On-site

$18.25 - $24.75/hr

Position Overview Ultimate Staffing is actively seeking a dedicated and organized Department Assistant to join a great company in San Diego. This position plays a critical role in supporting the ...

New

CommonSpirit Health

Department Assistant

Prescott, AZ · On-site

$17.50 - $23.50/hr

As a Department Assistant, you will coordinate and complete patient access, clerical, reception, and basic ADL duties within the department. Your role is vital for efficient daily operations and ...

Brownhealth

$18.13 - $29.90/hr

Complies with hospital and department policies and procedures, including protecting the confidentiality of patient information. Performs secretarial/receptionist duties including typing, word ...

GovernmentJobs.com

Department Assistant

Lansing, MI

$18.25 - $24.50/hr

May be called upon to attend meetings of Township boards and commissions or department program related meetings; transcribes dictation and types meeting minutes; will be required to work elections ...

OU Health

Department Assistant Role

Saint Paul, MN · On-site

$1.31K/wk

... Department Assistant Role Weekly Pay $1314.4 Shift Details Shift 5x8 Days Scheduled Hours 40 Job Order Details Start Date 10/07/2024 End Date 04/07/2025 Duration 6 Month(s) Client Details Address ...

Beacon Credit Union

Ag Department Assistant

Peru, IN · On-site

$16.50 - $22.50/hr

To assist members with their ag loan applications and answer inquiries regarding Beacon Credit Union products and services in a courteous and professional manner. Major Duties and Responsibilities

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How much do department assistant jobs pay per hour?

As of Jun 3, 2026, the average hourly pay for department assistant in the United States is $21.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Department Assistant, and why are they important?

To thrive as a Department Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively interact with colleagues and handle shifting priorities. These skills ensure smooth office operations, support team productivity, and enable efficient handling of administrative tasks.

How does a Department Assistant typically support team efficiency and communication within a department?

Department Assistants play a crucial role in streamlining workflows by managing schedules, organizing meetings, and handling correspondence between team members and external partners. They often maintain and update records, prepare reports, and ensure that information flows smoothly within the department. By proactively addressing logistical needs and anticipating potential bottlenecks, Department Assistants help teams stay organized and focused, contributing significantly to overall productivity. Regular collaboration with managers, colleagues, and other departments is a key aspect of the role.

What are Department Assistants?

Department Assistants are administrative professionals who provide support to a specific department within an organization. Their responsibilities often include scheduling meetings, managing correspondence, maintaining records, and assisting with departmental projects. They play a key role in ensuring the department runs smoothly by handling various clerical and organizational tasks. Department Assistants also serve as a point of contact for internal and external communications related to their department.

What is the difference between Department Assistant vs Administrative Assistant?

AspectDepartment AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; often some post-secondary education or certifications
Work EnvironmentTypically within specific departments like HR, finance, or marketingGeneral office setting across various industries
Employer & Industry UsageUsed in organizations with multiple departments needing specialized supportCommon across industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, searched by those seeking broad administrative roles

In summary, a Department Assistant focuses on supporting a specific department within an organization, often requiring specialized knowledge of that department's functions. An Administrative Assistant provides broader support across various office functions, serving multiple departments or the entire organization.

More about Department Assistant jobs
What cities are hiring for Department Assistant jobs? Cities with the most Department Assistant job openings:
What are the most commonly searched types of Department jobs? The most popular types of Department jobs are:
Who are the top companies hiring for Department Assistant jobs? The top employers for Department Assistant jobs are:
What states have the most Department Assistant jobs? States with the most job openings for Department Assistant jobs include:
Department Assistant jobs near you
Department Assistant

Department Assistant

ESP Enterprises, Inc.

Houston, TX • On-site

$18 - $23/hr

Full-time

Medical, Retirement, PTO

Posted 25 days ago

Job description

Position Overview

We are seeking a highly organized and detail-oriented Office Assistant Manager to support daily operations at our facility. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and takes ownership of keeping office and operational processes running efficiently.

In this position, you will serve as a key support resource across administrative, accounting, and operational functions, helping ensure accuracy, organization, and strong internal coordination.

Key Responsibilities

Administrative & Operational Support

  • Collect, organize, scan, and transmit delivery tickets daily in proper numeric sequence to the corporate office
  • Maintain accurate filing systems for delivery tickets by date and number
  • Perform general administrative duties including filing, copying, and document preparation
  • Manage office supplies, equipment, and resources to maintain an efficient workplace

Accounting & Data Entry

  • Enter Purchase Requisitions and Purchase Orders into the accounting system with correct general ledger coding
  • Obtain required approvals in accordance with DOA guidelines
  • Assist with budget tracking, invoicing, and expense reporting
  • Enter receiving tickets into the system and maintain accurate records

Customer Service & Communication

  • Provide professional support to clients and visitors, resolving issues promptly
  • Answer incoming calls and route messages appropriately
  • Coordinate shipments with carriers and assist with sample distribution to clients

Reporting & Compliance

  • Assist with daily production reports and production analysis updates
  • Maintain employee attendance records, including vacation and sick leave, and submit to HR
  • Ensure Quality Management System documentation is current and compliant
  • Maintain calibration and verification records for laboratory equipment

Additional Responsibilities

  • Send weekly composite samples to the corporate office
  • Prepare and ship client samples, including required documentation (MSDS, Certificates of Analysis)
  • Support special projects and additional tasks as assigned

Schedule

  • Monday – Friday
  • No anticipated overtime at this time

Benefits

  • 401(k) with 3% company match
  • Paid Time Off (PTO)
  • Company-paid holidays
  • Health & Medical Insurance

Why Join Us

  • Stable, predictable weekday schedule
  • High-impact role with visibility across multiple departments
  • Opportunity to develop skills in operations, accounting, and office management

Supportive and team-oriented work environment

Apply