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Department Assistant Jobs (NOW HIRING)

Genesis HealthCare System

Department Assistant

Zanesville, OH · On-site

$16.75 - $22.50/hr

Day Shift (United States of America) Scheduled Weekly Hours: 40 Department: Wound Care Overview of ... Assistant and other support staff and functions effectively within a team. 7. Manages staffing ...

Covenant Health

DEPARTMENT ASST

Knoxville, TN · On-site

$17.25 - $23.25/hr

Overview Department Assistant, Infusion Services at Oak Ridge Full Time, 80 Hours Per Pay Period, Day Shift Fort Sanders Regional Overview: Fort Sanders Regional Medical Center is a 444-bed hospital ...

Brownhealth

Department Assistant

Johnston, RI

$18.13 - $29.90/hr

... departments, affiliates, and external organizations Schedule appointments and place reminder calls for multiple providers Maintain front desk schedules and complete daily preparation activities ...

Brown University Health

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... departments, affiliates, and external organizations Schedule appointments and place reminder calls for multiple providers Maintain front desk schedules and complete daily preparation activities ...

Brown University Health

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... departments, affiliates, and external organizations Schedule appointments and place reminder calls for multiple providers Maintain front desk schedules and complete daily preparation activities ...

DePaul University

Department Assistant (On-site)

Chicago, IL · On-site

$18.50 - $25/hr

The Department Assistant in Writing, Rhetoric, and Discourse (WRD) reports to the chairperson and provides general management/supervision of the day-to-day operations of the departmental office. This ...

Utulsa

Department Assistant II

Tulsa, OK · On-site

Oversee the comprehensive external faculty award nomination and submission processes for faculty within assigned departments. • Research Proposals: Assist faculty in assigned departments with large ...

Utulsa

Department Assistant II

Tulsa, OK · On-site

Oversee the comprehensive external faculty award nomination and submission processes for faculty within assigned departments. • Research Proposals: Assist faculty in assigned departments with large ...

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Department Assistant information

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How much do department assistant jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for department assistant in the United States is $21.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

Can I be a PA with no experience?

A Department Assistant role typically requires some organizational and communication skills, but prior experience is not always mandatory. Entry-level positions often provide on-the-job training, making it possible to start without previous experience if you demonstrate strong administrative abilities and a willingness to learn. Certifications or familiarity with office software can also be beneficial for candidates new to the role.

What is the highest paid assistant job?

The highest paid assistant roles are often executive assistants or administrative assistants working in high-level industries such as finance, law, or technology, with salaries reaching over $80,000 annually. Specialized skills, experience, and working in major metropolitan areas can significantly increase earning potential for these positions.

What does a department assistant do?

A department assistant provides administrative support within a specific department, handling tasks such as scheduling, filing, data entry, and communication with staff or clients. They often use office software like Microsoft Office and may coordinate meetings or manage records to ensure smooth department operations.

How does a Department Assistant typically support team efficiency and communication within a department?

Department Assistants play a crucial role in streamlining workflows by managing schedules, organizing meetings, and handling correspondence between team members and external partners. They often maintain and update records, prepare reports, and ensure that information flows smoothly within the department. By proactively addressing logistical needs and anticipating potential bottlenecks, Department Assistants help teams stay organized and focused, contributing significantly to overall productivity. Regular collaboration with managers, colleagues, and other departments is a key aspect of the role.

What are the three types of office assistants?

In the context of a department assistant role, the three common types of office assistants are administrative assistants, receptionists, and clerical assistants. Administrative assistants handle scheduling and correspondence, receptionists manage front desk duties, and clerical assistants perform data entry and filing tasks. These roles often require organizational skills and familiarity with office software.

What are Department Assistants?

Department Assistants are administrative professionals who provide support to a specific department within an organization. Their responsibilities often include scheduling meetings, managing correspondence, maintaining records, and assisting with departmental projects. They play a key role in ensuring the department runs smoothly by handling various clerical and organizational tasks. Department Assistants also serve as a point of contact for internal and external communications related to their department.

What is the difference between Department Assistant vs Administrative Assistant?

AspectDepartment AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; often some post-secondary education or certifications
Work EnvironmentTypically within specific departments like HR, finance, or marketingGeneral office setting across various industries
Employer & Industry UsageUsed in organizations with multiple departments needing specialized supportCommon across industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, searched by those seeking broad administrative roles

In summary, a Department Assistant focuses on supporting a specific department within an organization, often requiring specialized knowledge of that department's functions. An Administrative Assistant provides broader support across various office functions, serving multiple departments or the entire organization.

What are the key skills and qualifications needed to thrive as a Department Assistant, and why are they important?

To thrive as a Department Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively interact with colleagues and handle shifting priorities. These skills ensure smooth office operations, support team productivity, and enable efficient handling of administrative tasks.
More about Department Assistant jobs
What cities are hiring for Department Assistant jobs? Cities with the most Department Assistant job openings:
What are the most commonly searched types of Department jobs? The most popular types of Department jobs are:
Who are the top companies hiring for Department Assistant jobs? The top employers for Department Assistant jobs are:
What states have the most Department Assistant jobs? States with the most job openings for Department Assistant jobs include:
Department Assistant jobs near you
Infographic showing various Department Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,117 per year, or $21.2 per hour.
Department Assistant

Department Assistant

Western New Mexico University

Silver City, NM • On-site

$15/hr

Full-time

Posted 7 days ago

Job description

Position Details
Position Information
Position Title
Department Assistant
Position Classification
Staff
Employment Type
Full-Time
Benefits
Full Time Benefitted
Department
College of Education
Summary
Provide support to the overall customer service for the department or office assigned.
Duties
1. Provides comprehensive clerical support to department including but not limited to correspondence, filing, phones, and anything related to the clerical needs of the department.
2. Data entry as assigned or required, including but not limited to reports, statistics, etc.
3. Responsible for file maintenance in department including filing and/or electronic filing, organizing, retrieving documents for audits, etc.
4. Assists staff, faculty, and students with basic interpretation of departmental procedures.
5. Coordinates meetings as needed or assigned including arranging for space, receiving RSVPs and ordering needed supplies and setting up and tearing down from meetings.
6. Follows up as needed with employees and supervisors regarding a wide variety of departmental issues to ensure documentation and information is accurate and up to date.
7. Assists in preparation of paper, electronic documents, and communications. Reviews documents and electronic resources, as per departments activities or needs, including but not limited to advising needs.
8. Provides support to the department and supervisor for all activities and projects. Assists with departmental logistics.
9. Assists the department team with projects.
10. Performs other duties as assigned.
Education/Background
High school Diploma or GED with 2 years of experience in office setting required. Associates degree preferred. Must demonstrate ability to work with Microsoft Office (Word, excel, outlook). Bilingual (Spanish) preferred.
Job Knowledge
Working knowledge of basic office functions. Highly organized and able to work on multiple projects simultaneously.
Working Conditions/ Physical Demands (With or Without Accommodations)
Normal office environment, may travel some within the community when needed. May be required to transport normal office equipment and materials. Ability to comprehend and work with a variety of information from various sources. Able to clearly communicate with a diverse population of individuals. Ability to compose correspondence and reports and remain in a sedentary position for prolonged periods of time. May be required to work additional hours or days depending on circumstances.
Other Requirements
a. Requires a valid driver's license.
b. Required to complete Defensive Driving Course within 6 months. (If applicable to the role)
Location
Silver City-On Campus
Salary Range
$15
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