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Department Assistant Jobs (NOW HIRING)

Paul Hastings

Department Assistant

New York, NY · On-site

$50K/yr

Job Title Department Assistant Location New York Regular/Temporary Regular Summary We have an opening for a Department Assistant. The Department Assistant performs administrative duties in support of ...

Paul Hastings

Department Assistant

Dallas, TX · On-site

$17.75 - $24/hr

Job Title Department Assistant Location Dallas Regular/Temporary Regular Summary We have an opening for a Department Assistant. The Department Assistant performs administrative duties in support of ...

Paul Hastings

Department Assistant

New York, NY · On-site

$50K/yr

Job Title Department Assistant Location New York Regular/Temporary Regular Summary We have an opening for a Department Assistant. The Department Assistant performs administrative duties in support of ...

Paul Hastings

Department Assistant

New York, NY · On-site

$50K/yr

Job Title Department Assistant Location New York Regular/Temporary Regular Summary We have an opening for a Department Assistant. The Department Assistant performs administrative duties in support of ...

Paul Hastings

Department Assistant

Dallas, TX · On-site

$18 - $24/hr

Job Title Department Assistant Location Dallas Regular/Temporary Regular Summary We have an opening for a Department Assistant. The Department Assistant performs administrative duties in support of ...

Union County College

Department Assistant

Cranford, NJ · On-site

$45K - $55K/yr

Job Announcement Position Information Position Title Department Assistant Campus Cranford Department Facilities Full-time, Part-time, Adjunct Full Time Exempt or Non-Exempt Non-Exempt Regular ...

Texas Children's Hospital

Department Assistant

Houston, TX · On-site

$17.25 - $23.25/hr

We're searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant ...

Covenant Health

DEPARTMENT ASST

Knoxville, TN · On-site

$15.50 - $20.75/hr

Department Assistant, Breast Center Full Time, 80 Hours Per Pay Period, Day Shift Parkwest Overview: Parkwest Medical Center, Covenant Health's flagship facility in West Knoxville, combines world ...

ARC THRIFT STORES

Department Assistant

Rio Rancho, NM · On-site

$13.50 - $15/hr

Position Description Job Title Department Assistant Sep-24 FLSA Status - Non Exempt Summary Assists assigned departments--reports to the assistant store manager or the immediate supervisor. Essential ...

Covenant Health

DEPARTMENT ASST

Knoxville, TN · On-site

$15.50 - $20.75/hr

Overview Department Assistant, Breast Center Full Time, 80 Hours Per Pay Period, Day Shift Parkwest Overview: Parkwest Medical Center, Covenant Health's flagship facility in West Knoxville, combines ...

Genesis HealthCare System

Department Assistant

Zanesville, OH · On-site

$16.75 - $22.50/hr

Day Shift (United States of America) Scheduled Weekly Hours: 20 Department: Wound Care Overview of ... Assistant and other support staff and functions effectively within a team. 7. Manages staffing ...

Covenant Health

DEPARTMENT ASST

Sevierville, TN · On-site

$15.75 - $21.25/hr

Department Assistant, Emergency Room Full Time, 80 Hours Per Pay Period, Day Shift LeConte Medical Center Overview: LeConte Medical Center is a part of Covenant Health, our region's top-performing ...

Lincoln University of PA

Department Assistant

Mckeesport, PA · On-site

$16.25 - $22/hr

Department Assistant Classification: Professional Division: Academic Affairs Department: Office of Research & Sponsored Programs Reports To: Chief Research & Sponsored Programs Officer FLSA Status:

Covenant Health

DEPARTMENT ASST

Sevierville, TN · On-site

$15.75 - $21.25/hr

Overview Department Assistant, Emergency Room Full Time, 80 Hours Per Pay Period, Day Shift LeConte Medical Center Overview: LeConte Medical Center is a part of Covenant Health, our region's top ...

arc THRIFT STORES

Department Assistant

Parker, CO · On-site

$16/hr

Position Description Job Title Department Assistant Sep-24 FLSA Status - Non Exempt Summary Assists assigned departments-reports to the assistant store manager or the immediate supervisor. Essential ...

Brown University Health

Department Assistant

Providence, RI · On-site

$18.13 - $29.90/hr

RESPONSIBILITIES Complies with hospital and department policies and procedures, including protecting the confidentiality of patient information. Performs secretarial/receptionist duties including ...

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How much do department assistant jobs pay per hour?

As of Jun 2, 2026, the average hourly pay for department assistant in the United States is $21.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Department Assistant, and why are they important?

To thrive as a Department Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively interact with colleagues and handle shifting priorities. These skills ensure smooth office operations, support team productivity, and enable efficient handling of administrative tasks.

How does a Department Assistant typically support team efficiency and communication within a department?

Department Assistants play a crucial role in streamlining workflows by managing schedules, organizing meetings, and handling correspondence between team members and external partners. They often maintain and update records, prepare reports, and ensure that information flows smoothly within the department. By proactively addressing logistical needs and anticipating potential bottlenecks, Department Assistants help teams stay organized and focused, contributing significantly to overall productivity. Regular collaboration with managers, colleagues, and other departments is a key aspect of the role.

What are Department Assistants?

Department Assistants are administrative professionals who provide support to a specific department within an organization. Their responsibilities often include scheduling meetings, managing correspondence, maintaining records, and assisting with departmental projects. They play a key role in ensuring the department runs smoothly by handling various clerical and organizational tasks. Department Assistants also serve as a point of contact for internal and external communications related to their department.

What is the difference between Department Assistant vs Administrative Assistant?

AspectDepartment AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; often some post-secondary education or certifications
Work EnvironmentTypically within specific departments like HR, finance, or marketingGeneral office setting across various industries
Employer & Industry UsageUsed in organizations with multiple departments needing specialized supportCommon across industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, searched by those seeking broad administrative roles

In summary, a Department Assistant focuses on supporting a specific department within an organization, often requiring specialized knowledge of that department's functions. An Administrative Assistant provides broader support across various office functions, serving multiple departments or the entire organization.

More about Department Assistant jobs
What cities are hiring for Department Assistant jobs? Cities with the most Department Assistant job openings:
What are the most commonly searched types of Department jobs? The most popular types of Department jobs are:
Who are the top companies hiring for Department Assistant jobs? The top employers for Department Assistant jobs are:
What states have the most Department Assistant jobs? States with the most job openings for Department Assistant jobs include:
Department Assistant jobs near you
Department Assistant

Department Assistant

Paul Hastings

New York, NY • On-site

$50K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
Job Title
Department Assistant
Location
New York
Regular/Temporary
Regular
Job Description Summary
We have an opening for a Department Assistant.
The Department Assistant performs administrative duties in support of their department.Job Description
In this capacity, the Department Assistant will:
  • Support a team of attorneys and administrative professionals with daily tasks;
  • Liaise with internal resources to complete projects and tasks;
  • Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
  • Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
  • Perform data entry in various databases and applications; proofread and edit entries as appropriate;
  • Work overtime as required; and
  • Handle additional related projects as assigned.

Proficiencies:
  • Advanced proficiency in rules of English grammar, spelling and punctuation;
  • Fundamental proficiency in MS Word, and document editing/comparison applications;
  • Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
  • Fundamental proficiency in MS Excel and spreadsheet/database applications;
  • Fundamental proficiency in MS PowerPoint and presentation applications; and
  • Fundamental proficiency in the operation of office equipment, such as copiers, scanners.

Qualifications:
  • High school diploma (required); Associates degree or Bachelor's degree (preferred);
  • At least 1 year of administrative support experience (preferred); and
  • At least 1 year of experience in a professional services or legal environment (preferred).

The salary wage range for New York that we expect to pay for this position is a minimum of $50,000 and a maximum of $64,000 annually. The actual pay wage may vary based on experience or other relevant factors.
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:
  • Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
  • Flexible Spending Accounts and Health Savings Account
  • Healthcare Concierge and Advocacy
  • Lifestyle Spending Account
  • Voluntary 401(k) Plan and Profit Sharing
  • 10 Paid Holidays per year and a generous PTO Program
  • Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
  • Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
  • Retirement Plan Consulting
  • Anniversary Bonus Program
  • Professional Development Programs
  • Transportation and Commuter Benefits
  • International Travel Insurance
  • Critical Illness, Hospital Indemnity and Accident Insurance
  • Auto/Home/Pet Insurance
  • Prepaid Legal Insurance
  • Employee Discounts
  • And More!

The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity. We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion. Learn more about our Global Inclusion initiatives here: Global Inclusion
Paul Hastings is an equal opportunity employer. Pursuant to applicable local law, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the relevant fair chance ordinance.

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