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Administrative Receptionist Jobs (NOW HIRING)

Child Link

Receptionist/Administrative Assistant

Chicago, IL · On-site

$17 - $21.50/hr

Our organization is looking for an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. If you're detail-oriented, customer-focused, and eager to ...

SHM LLC

Administrative Assistant

Rochester, NY · On-site

$19/hr

Administrative Receptionist Position Summary The Administrative Receptionist serves as the first point of contact for residents, applicants, visitors, and vendors. This position provides ...

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Administrative Receptionist information

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How much do administrative receptionist jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for administrative receptionist in the United States is $18.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.95 per hour, depending on experience, location, and employer.

What are some common challenges faced by administrative receptionists, and how can they be managed effectively?

Administrative Receptionists often juggle multiple tasks simultaneously, such as managing phone lines, greeting visitors, and handling administrative duties. One common challenge is staying organized while responding promptly to various requests from staff and clients. Effective time management, clear communication, and proficiency with office technology can help manage these demands. Building strong relationships with colleagues also helps streamline workflow and ensures a supportive environment.

What are the 5 skills of an administrative receptionist?

An administrative receptionist needs strong communication skills to interact effectively with visitors and staff, organizational skills to manage schedules and files, proficiency with office software such as Microsoft Office, multitasking ability to handle various responsibilities simultaneously, and a professional demeanor to represent the organization positively. These skills help ensure smooth office operations and excellent customer service.

What is an administrative receptionist?

Administrative Receptionists are professionals who manage the front desk of an organization, greeting visitors, answering phone calls, and handling various administrative tasks. They are often the first point of contact for clients and guests, providing information and directing inquiries to the appropriate departments. Their duties may also include scheduling appointments, managing mail, maintaining office supplies, and supporting other staff with clerical tasks. Strong communication and organizational skills are essential for this role.

What is the difference between Administrative Receptionist vs Customer Service Representative?

AspectAdministrative ReceptionistCustomer Service Representative
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; customer service training often preferred
Work EnvironmentFront desk, office reception area, administrative officesCall centers, retail, service counters, office settings
Employer & IndustryBusinesses, healthcare, legal, corporate officesRetail, telecommunications, hospitality, finance
Primary ResponsibilitiesGreeting visitors, answering phones, administrative supportAssisting customers, resolving inquiries, processing transactions

The main difference between an Administrative Receptionist and a Customer Service Representative lies in their primary roles and work environments. Administrative Receptionists focus on managing front desk duties and administrative tasks within office settings, while Customer Service Representatives primarily handle customer inquiries and support in retail or call center environments. Both roles require strong communication skills but serve different functions within organizations.

What are the key skills and qualifications needed to thrive as an administrative receptionist?

To thrive as an Administrative Receptionist, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office management software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Strong interpersonal skills, professionalism, and the ability to multitask make someone stand out in this role. These skills and qualities are important because they ensure efficient office operations, positive first impressions, and effective support for staff and visitors.
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Administrative Receptionist jobs near you
Infographic showing various Administrative Receptionist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $38,072 per year, or $18.3 per hour.

Receptionist/Administrative Assistant

Child Link

Chicago, IL • On-site

$17 - $21.50/hr

Full-time

Posted 26 days ago

Job description

Join Our Team as an Office Assistant/Receptionist!

Are you a friendly and organized professional who enjoys creating a welcoming environment? Our organization is looking for an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. If you're detail-oriented, customer-focused, and eager to contribute to a collaborative team, we want to hear from you!

Why You'll Love Working With Us:

Meaningful Work: Play a vital role in supporting our mission and serving our community.
Growth Opportunities: Develop your administrative skills while gaining experience with a supportive and knowledgeable team.
Positive Environment: Be part of a welcoming and professional workplace where your contributions are valued.
What You'll Do:

Be the first point of contact, greeting clients and visitors with a warm, professional demeanor.
Manage incoming calls, direct inquiries, take messages, and respond to emails.
Handle incoming and outgoing mail and maintain organized correspondence records.
Maintain office calendars and coordinate appointment scheduling.
Assist with invoicing, receipt processing, and basic bookkeeping tasks.
Perform data entry, organize documents, and maintain accurate filing systems.
Monitor office supplies, place orders, and ensure inventory is well-stocked.
Support the team with various administrative tasks as needed.
Assist with donation collection and tracking to support our community initiatives.
What We're Looking For:

High school diploma or GED required; associate or bachelor’s degree a plus.
Previous experience in an administrative, receptionist, or clerical role preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills. Must be very versed with technology, Google docs, Google sheets, creating calendars and digital announcements.
Must be punctual.
Strong organizational and time management skills.
Excellent verbal and written communication abilities.
Ability to multitask and thrive in a fast-paced environment.
Professional appearance and a friendly, customer-service mindset.
What We Offer:

Competitive pay and benefits package.
Opportunities for professional growth and skill development.
A collaborative and supportive work culture.
The chance to make a difference by supporting meaningful community work.