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Administrative Receptionist Jobs (NOW HIRING)

Howden

Administrative Receptionist

Miami, FL · On-site

$65K - $70K/yr

Receptionist Position We are seeking a detail-oriented receptionist for our Miami office. Role ... Support administrative tasks including document handling, filing, scanning, and data entry * Assist ...

New

State of North Carolina

NC · On-site

$16/hr

In this role, the Administrative Receptionist supports the Communications section by serving as the first point of contact for guests, staff, and external partners entering the Zoo's Administrative ...

ASM Global

Administrative Receptionist

Bemidji, MN · On-site

$16 - $18/hr

Administrative Receptionist Department: Administrative Reports to: Human Resources FLSA Status: Hourly, Non-Exempt Compensation Grade: $16-$18 Hourly (Full Time) Summary The Administrative ...

Howden Group

Administrative Receptionist

Miami, FL · On-site

$16.25 - $19.75/hr

ROLE SUMMARY The Receptionist serves as the first point of contact for the office, playing a key ... Support administrative tasks including document handling, filing, scanning, and data entry * Assist ...

Howden Group Holdings

Administrative Receptionist

Miami, FL · On-site

$16.25 - $19.75/hr

ROLE SUMMARY The Receptionist serves as the first point of contact for the office, playing a key ... Support administrative tasks including document handling, filing, scanning, and data entry * Assist ...

New

Velocity Flex

Administrative Receptionist

Brookshire, TX · On-site

$15.25 - $18.75/hr

... receptionist experience in a professional office * Strong confidentiality, customer service, and communication skills * Experience with office equipment, administrative tasks, and Microsoft Office ...

New

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Administrative Receptionist information

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How much do administrative receptionist jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for administrative receptionist in the United States is $18.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.95 per hour, depending on experience, location, and employer.

What is an administrative receptionist?

Administrative Receptionists are professionals who manage the front desk of an organization, greeting visitors, answering phone calls, and handling various administrative tasks. They are often the first point of contact for clients and guests, providing information and directing inquiries to the appropriate departments. Their duties may also include scheduling appointments, managing mail, maintaining office supplies, and supporting other staff with clerical tasks. Strong communication and organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an administrative receptionist?

To thrive as an Administrative Receptionist, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office management software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Strong interpersonal skills, professionalism, and the ability to multitask make someone stand out in this role. These skills and qualities are important because they ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by administrative receptionists, and how can they be managed effectively?

Administrative Receptionists often juggle multiple tasks simultaneously, such as managing phone lines, greeting visitors, and handling administrative duties. One common challenge is staying organized while responding promptly to various requests from staff and clients. Effective time management, clear communication, and proficiency with office technology can help manage these demands. Building strong relationships with colleagues also helps streamline workflow and ensures a supportive environment.

What is the difference between Administrative Receptionist vs Customer Service Representative?

AspectAdministrative ReceptionistCustomer Service Representative
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; customer service training often preferred
Work EnvironmentFront desk, office reception area, administrative officesCall centers, retail, service counters, office settings
Employer & IndustryBusinesses, healthcare, legal, corporate officesRetail, telecommunications, hospitality, finance
Primary ResponsibilitiesGreeting visitors, answering phones, administrative supportAssisting customers, resolving inquiries, processing transactions

The main difference between an Administrative Receptionist and a Customer Service Representative lies in their primary roles and work environments. Administrative Receptionists focus on managing front desk duties and administrative tasks within office settings, while Customer Service Representatives primarily handle customer inquiries and support in retail or call center environments. Both roles require strong communication skills but serve different functions within organizations.

What are the 5 skills of an administrative receptionist?

An administrative receptionist needs strong communication skills to interact effectively with visitors and staff, organizational abilities to manage schedules and files, proficiency with office software such as Microsoft Office, multitasking skills to handle various responsibilities simultaneously, and a professional demeanor to represent the organization positively. These skills help ensure smooth office operations and excellent customer service.
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Administrative Receptionist jobs near you
Infographic showing various Administrative Receptionist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $38,072 per year, or $18.3 per hour.

Administrative Receptionist

Howden

Miami, FL • On-site

$65K - $70K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

Receptionist Position

We are seeking a detail-oriented receptionist for our Miami office.

Role Summary:

The receptionist serves as the first point of contact for the office, playing a key role in creating a welcoming, professional experience for clients, visitors, and internal teams. We are seeking an individual with prior experience in a receptionist or front-office role, ideally within an insurance brokerage or similar professional services environment. Beyond daily front-office responsibilities, this role offers an excellent opportunity for growth and exposure to the insurance industry, serving as a potential stepping stone to other administrative, operations, or client service positions within the organization.

What Will You Be Doing?

  • Serve as the first point of contact for clients, visitors, carriers, and vendors, providing a welcoming and professional front office experience
  • Greet and direct visitors, notify internal staff of arrivals, and ensure proper sign-in procedures are followed
  • Answer, screen, and route incoming phone calls to the appropriate departments or team members
  • Respond to general inquiries and direct clients to the appropriate internal resources or teams
  • Maintain the reception area, conference rooms, and front office to ensure a clean, organized, and professional appearance
  • Manage incoming and outgoing mail, packages, and courier deliveries
  • Coordinate meeting room scheduling and assist with preparing meeting spaces as needed
  • Support administrative tasks including document handling, filing, scanning, and data entry
  • Assist with onboarding logistics for new hires and visitors, as requested
  • Handle confidential client and policy-related information with discretion and professionalism
  • Monitor office supplies and place replenishment requests when necessary
  • Follow company policies and procedures, including compliance and privacy requirements

What Are We Looking For?

  • Proven experience in a receptionist, front office or similar role, preferably in a corporate environment.
  • Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors.
  • Exceptional attention to detail.
  • Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools.
  • Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks.
  • Flexibility and adaptability to support evolving business needs.
  • Interest in learning the business and growing into future career opportunities within the organization.

Preferred Qualifications:

  • Experience working in an insurance brokerage environment preferred

Compensation and Benefits

The expected base salary range for this role is $65,000 - $70,000; actual base salary will be determined based on factors including candidate experience and work location. This role is classified as non-exempt under the Fair Labor Standards Act (FLSA).

In addition to a competitive base salary, employees are eligible to receive a discretionary bonus. Howden also offers a variety of benefits and programs, subject to eligibility, including:

  • Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts
  • 401(k) retirement plan
  • Flexible Paid Time Off and paid parental leave
  • Life and Disability insurance

Our Sustainability Promise

We're on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.

Reasonable Adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working.

If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application – if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

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