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Administrative Professional Jobs (NOW HIRING)

Industrial Hydraulics, Inc.

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Administrative Professional

Tumwater, WA · On-site

$39K - $48K/yr

We are a hydraulic repair and sales shop looking for an outgoing, personable, full time (8:00-5:00 M-F) administrative professional in our Tumwater location. The job would include tasks such as ...

Prima homes

Administrative Professional

Portland, OR · On-site

$20 - $25/hr

... professionally, takes initiative, and can effectively manage multiple priorities in a fast-paced environment. Previous experience in construction, property management, or administrative support is a ...

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How much do administrative professional jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for administrative professional in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What Are the Duties of an Administrative Professional?

An administrative professional performs a range of clerical and administrative duties in an office. Your responsibilities are to answer phone calls, schedule meetings and appointments, coordinate travel arrangements, sort the mail, manage the office calendar, and assist with any additional support duties. Some administrative professionals may work for a specific person in the office, but you may be responsible for the administrative needs of the entire office. More senior administrative professionals often train and supervise new or junior administrative assistants.

What are administrative professionals?

Administrative professionals are individuals who provide essential support to organizations by handling a range of clerical and organizational tasks. Their responsibilities often include managing schedules, organizing files, coordinating meetings, handling correspondence, and supporting office operations. They play a crucial role in ensuring the smooth and efficient functioning of a workplace. Administrative professionals may work in various industries and often serve as the backbone of an office, facilitating communication and workflow between teams and management.

What are some common challenges Administrative Professionals face when managing multiple priorities, and how can they effectively address them?

Administrative Professionals often juggle various tasks such as scheduling, correspondence, and document management, which can make prioritization challenging—especially during peak periods. To manage competing deadlines, it's helpful to use digital tools for tracking tasks and setting reminders, and to communicate proactively with supervisors about shifting priorities. Developing strong organizational habits and remaining adaptable will allow you to handle urgent requests without sacrificing accuracy or efficiency. Collaborating closely with colleagues and being clear about your workload can also help prevent misunderstandings and ensure tasks are completed on time.

What are the key skills and qualifications needed to thrive as an Administrative Professional, and why are they important?

To thrive as an Administrative Professional, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes document management platforms is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in managing daily operations and supporting teams. These skills ensure efficient workflow, effective communication, and smooth functioning of business environments.

What is the difference between Administrative Professional vs Administrative Assistant?

AspectAdministrative ProfessionalAdministrative Assistant
CredentialsTypically requires high school diploma or equivalent; some roles may prefer certifications like Microsoft Office SpecialistUsually requires high school diploma; basic computer skills often sufficient
Work EnvironmentOffice settings across various industries, handling multiple administrative tasksOffice environments, supporting specific departments or executives
Job ResponsibilitiesBroad administrative duties, including scheduling, correspondence, and office managementPrimarily clerical tasks, such as data entry, filing, and answering phones

Administrative Professionals and Administrative Assistants both work in office settings, but Administrative Professionals often have broader responsibilities and may require additional skills or certifications. Administrative Assistants typically focus on clerical support. The roles are closely related, with overlapping duties, but Administrative Professionals usually handle more complex tasks and organizational duties.

More about Administrative Professional jobs
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Administrative Professional jobs near you
Administrative Professional

Administrative Professional

Apogee Engineering, LLC

Alameda, CA

$70K - $110K/yr

Full-time

Posted 4 days ago

Job description

Apogee has an exciting opportunity for an Administrative Professional, Journeymen in Support of the United States Space Force; Space Systems Command (SSC).

This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities. In execution of the requirements within this PWS, outputs may take the form of, but are not limited to information, expertise, alternatives, analyses, evaluations, processes to eliminate waste, standardizing best practices, reducing cycle times/cost of doing business, and/or recommendations to complement the Government’s organic resources in accomplishing its mission.

This is a full-time role at Los Angeles AFB, Los Angeles, CA.

****Contingent Upon Contract Award****


Responsibilities

  • Serve as the primary point of contact for Human Resources, personnel, and administrative support across 3-letter and 4-letter organizations, including direct support to the PEO Front Office.

  • Coordinate and interface with Mission Services (SSC/CGO), providing technical guidance to leadership and staff on HR, personnel, and administrative processes.

  • Manage leadership calendars, organizational battle rhythm, meeting schedules, and activity synchronization using Microsoft Office Suite.

Information Management

  • Track, analyze, and disseminate tasks from email, organizational inboxes, and task management systems; ensure timely coordination and submission of required actions.

  • Review, edit, consolidate, and obtain approvals for personnel packages (performance reports, feedbacks, promotions, awards, training, DAG tasks, etc.).

  • Serve as Records Custodian, maintaining file plans in AFRIMS and coordinating with the Functional Area Records Manager to support inspections and resolve discrepancies.

Personnel Management & Office Administration

  • Support personnel database updates, employee add/delete actions, and timekeeping functions in the Automated Time Attendance and Production System (ATAAPS).

  • Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions.

  • Participate in Government-directed OSS functional meetings and weekly tag-ups.

Defense Travel System (DTS) Execution

  • Serve as Travel Clerk, managing all traveler support functions such as booking transportation and lodging, preparing itineraries, and assisting with voucher completion.

  • Prepare, correct, and process DTS orders and vouchers; update traveler profiles; and provide guidance on travel regulations and policy updates.

  • Monitor DTS system performance, report issues within required timeframes, and provide timely responses to travel-related inquiries, including urgent same-day support.

  • Reconcile DTS data monthly and support DTS in/out-processing for assigned personnel.

  • Act as focal point for Government Travel Card (GTC), Controlled Spend Accounts (CSA), or equivalent programs; assist travelers with card issues, provide training, and communicate policy changes.

  • Maintain documentation of all travel-related activities and support actions.


Minimum Experience:

Citizenship: Must be a US citizen 
Clearance: Must possess and maintain a minimum of a Secret level clearance at time of application
Education: High School Diploma
Years of Experience: 7 years related experience providing administrative support to DoD customers

Preferred Qualifications:
Education: Bachelors degree
Years of Experience: 3 years related experience providing administrative support to DoD customers 


USD $70,442.00 - USD $110,000.00 /Yr.

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