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Admin Associate Jobs (NOW HIRING)

MRC Global

Branch Admin Associate

Lakeland, FL · On-site

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Responsible for the ...

MRC Global

Branch Admin Associate

Lakeland, FL

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Responsible for the ...

Whittier Trust

Receptionist/Admin Assoc

San Francisco, CA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Receptionist/Administrative Associate's primary responsibility is to provide support to the San Francisco office concentrating on outstanding reception support. The right candidate will be able ...

Colorado Barricade

Sales Admin Associate

Denver, CO · On-site

$21.54 - $32.31/hr

Position Overview The Sales Assistant supports daily customer interactions and provides administrative and operational assistance to Product Sales Associates and the sign production team. This ...

NCH

Admin Assoc Wellness NN

Naples, FL · On-site

$16.25 - $20.25/hr

JOB SUMMARY The Administrative Associate is responsible for the positive interaction with Wellness members and staff on a daily basis. This position has a direct impact on the public relations of the ...

NCH

Admin Assoc Wellness DT

Naples, FL · On-site

$16.50 - $20.50/hr

JOB SUMMARY The Administrative Associate is responsible for the positive interaction with Wellness members and staff on a daily basis. This position has a direct impact on the public relations of the ...

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Admin Associate information

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How much do admin associate jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for admin associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an admin associate, and why are they important?

To thrive as an Admin Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or an associate degree. Familiarity with office software like Microsoft Office Suite, email systems, and sometimes basic database or scheduling tools is typically required. Excellent communication, multitasking, and problem-solving abilities help set top candidates apart. These skills ensure efficient office operations, smooth workflow, and effective support for teams and management.

What is an admin associate?

Admin Associates, also known as Administrative Associates, are professionals who provide essential administrative and clerical support to ensure the smooth operation of an office or organization. Their responsibilities often include managing schedules, organizing files, preparing documents, and assisting with communication between staff and clients. Admin Associates play a key role in maintaining office efficiency and supporting the work of managers and other team members. They may also handle data entry, coordinate meetings, and perform basic bookkeeping tasks as needed.

What is the difference between Admin Associate vs Administrative Assistant?

AspectAdmin AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, education sectorsCommon in corporate, healthcare, education sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

Both roles support administrative functions in similar environments, often with overlapping duties. An Admin Associate may have a broader scope or more specialized tasks depending on the organization, while an Administrative Assistant typically focuses on clerical support. The titles are often used interchangeably, but the specific responsibilities can vary by employer.

What are some common challenges admin associates face when managing multiple priorities, and how are they typically addressed?

Admin Associates often juggle numerous tasks such as scheduling meetings, preparing reports, and handling communications, which can make prioritization challenging. To address this, many organizations provide training on time management tools and encourage clear communication with supervisors regarding urgent tasks. Team collaboration and regular check-ins also help ensure workload is distributed evenly and deadlines are met efficiently. Proactively seeking clarification and keeping organized records are key strategies Admin Associates use to stay on top of their responsibilities.
More about Admin Associate jobs
What cities are hiring for Admin Associate jobs? Cities with the most Admin Associate job openings:
What are the most commonly searched types of Admin jobs? The most popular types of Admin jobs are:
What states have the most Admin Associate jobs? States with the most job openings for Admin Associate jobs include:
Admin Associate jobs near you
Infographic showing various Admin Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.

Branch Admin Associate

MRC Global

Lakeland, FL • On-site

Full-time

Re-posted 7 days ago

MRC Global rating

8.6

Company rating: 8.6 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

50th of 416 rated retail wholesalers

Job description

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide.
Job Purpose
Responsible for the execution of administrative services in support of branch sales, management, and warehouse teams in the delivery of high-quality service to internal and external customers and contacts.
Responsibilities
Individual must be able to perform the essential duties with or without reasonable accommodation.
  • Greet customers, answer incoming phone calls, and refer inquiries to the appropriate person.
  • Promotes a safe workplace by visibly participating, encouraging, and considering safety in every aspect of daily activity.
  • Open and route incoming mail to the appropriate person and prepare outgoing mail.
  • Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department's needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc.
  • Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc.
  • Assure that appropriate office supplies, inventory, and office equipment are operational.
  • Scan documents, establish and maintain branch records, and ensure records are maintained in accordance with the company records retention policy.
  • Distribute daily, weekly, and monthly reports.
  • Perform efficient and accurate data entry using MRC Global-specific software related to customer order processing, purchasing, receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes.
  • Confirm accuracy of purchases with vendors, including shipping, billing, and customer support.
  • Conduct periodic audits to ensure compliance with business process standards.
  • Learn new business processes and office procedures as required and serve as a resource to others.
  • Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette, and other effective interpersonal skills.
  • Maintain confidential information pertaining to normal supervisory duties, personnel issues, and customer issues.
  • Take reasonable care for the safety and health of yourself and others.
  • Report workplace hazards, injuries, or illnesses immediately.

Qualifications
Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered.
  • High School diploma or GED (General Education Degree) or equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the work.
  • Demonstrated proficiency using Microsoft Office Suite, including Excel and Outlook, and ability to learn MRC Global business processes.
  • Demonstrated ability to communicate and work tactfully with diverse groups and individuals.
  • Demonstrated ability to consistently present professional behavior, empathy, image, and demeanor.
  • Knowledge of MRC Global products to serve the branch customer base.
  • Work with minimal supervision, exercise good judgment, flexibility, initiative, and discretion.
  • Work within the details of a project while maintaining perspective on the overall purpose.
  • Analyze situations, solve problems, evaluate responses, and render assistance.
  • Present oral and written comments and recommendations clearly and concisely.
  • Aptitude for learning new technology.
  • Maintain a good company image while establishing strong business relationships internally and externally.

Additional Qualifications
  • Must have the ability to provide documentation verifying legal work status.
  • Ability to read and speak the English language proficiently to communicate with others, understand and interpret safety instructions, and to respond to inquiries.
  • Ability to understand and comply with MRC Global guidelines & expectations, to include Code of Conduct and Conflict of Interest guidelines.

Working Conditions
  • For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources.
  • Reasonable accommodation may be made to enable individuals to perform essential functions.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
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