Admin Associate Jobs in Phoenix, AZ (NOW HIRING)

The Property Management Administrator supports the day-to-day operations of our real estate portfolio. They work collaboratively with Property Management, AP/AR teams, and other departments as required. This role is the operational backbone of the property management team: keeping lease files, tenant records, vendor relationships, and other tasks related to our property management needs.

Essential Duties:

• Promptly respond to tenant emergency and non-emergency issues.
• Coordinate with vendors and contractors for maintenance, repairs, and property inspections at Property Manager’s direction.
• Verify invoices submitted by A/R Clerk are coded correctly and route to PM or DPM for final approval.
• Coordinate utility management for properties by identifying discrepancies and/or initiating transfer of services.
• Maintain the property tax spreadsheet, and other necessary spreadsheets required for properties within the portfolio.
• Ensure property tax statements for each entity within the portfolio are received and submitted for payment; obtain payment receipt from treasurer websites.
• Request tenant COIs and ensure lease specifications are met.
• Participate in accounts receivable collection efforts.
• Regularly prepare one-time tenant adjustments and enter them into property management software.
• Request gross sales reports and ensure accurate records.

Marginal Duties:

• Enter new tenants into property management software.
• Work collaboratively with other teams when insurance bonds are required on a project.
• Track insurance bonds and ensure they are terminated at the end of the required term.
• Assist in the preparation and billing of annual common area reconciliations.
• Assist in the preparation of annual budgets and CAM reconciliations.
• Track tenant financials reporting and keep the master list up to date.

Qualifications:

• Excellent communication skills for accurate information exchange.
• Proficiency in basic mathematical operations
• Exceptional organizational skills to manage multiple projects and meet deadlines.
• Ability to comprehend complex legal documents.
• Demonstrated proficiency in utilizing Google Sheets and Google Docs through practical experience.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description outlines primary responsibilities and qualifications but does not encompass all tasks or requirements. Additional duties may be assigned as necessary.

The ideal candidate should have a positive, can-do attitude and…

• Be First. Be Fast. Persist. Plain and simple: we’re responsive, quick to action, and we tirelessly fight through everyday challenges.
• Do More. Be More. We believe that if we’re not exceeding expectations, we’re not doing enough. On every level, we do more because that’s how we’re wired.
• Be Direct. Show Respect. We’re straight shooters when it comes to our clients and team. Honesty and respect go a long way in the world of business. And life.
• Be Flexible. Embrace Change. Every day is a new day with new challenges. We know that’s just how the world works. So, we’re always prepared to adapt in order to succeed. 
• Be Inspired. Be Proud. We’re motivated to do work that inspires us. We have pride and passion in everything we do. 
• Say It. Own it. Accountability is key here at SimonCRE. So, we say what we mean and do what we say. 
• Dream Up. Team Up. We dream big and work together to make things happen. Around here we KNOW teamwork makes the dream work. 
• Be Helpful. Build Trust. When people think of us, we want them to think of a company that is nothing but helpful.

Supervisory responsibilities- None

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General office environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for long periods of time
• Minimal lifting and carrying up to 25 pounds

Travel Required- None

Required Education, Experience, Licenses

• High school diploma or equivalent required.
• 1-3+ years of experience in a property management, real estate administration or similar administration role is a plus.
• Proficient in Microsoft Office including Word and Excel as well as Google Suite, calendar management and general technology is required.
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Comfortable interacting with tenants, vendors, and internal teams professionally
• Experience with Mac iOS is a plus.
• Valid Driver’s License.

SimonCRE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.