Academic Project Manager Jobs (NOW HIRING)

The Project Manager provides project management and operational support across the Associate Dean's Office, the Associate Chief Medical Officer portfolio, and the Physician Services Department, helping to coordinate initiatives that align academic affairs, clinical operations, and physician enterprise priorities.

In partnership with the Associate Dean's Office, the role supports academic strategy and faculty affairs initiatives by assisting in the development, tracking, and execution of project plans aligned with institutional goals. In collaboration with the Associate Chief Medical Officer team, the Project Manager contributes to clinical quality, patient safety, regulatory readiness, and performance improvement efforts by coordinating projects, tracking milestones, and supporting accountability through established project management tools and processes.

Within Physician Services, the role assists with coordination of physician contracting processes, medical directorship documentation, and maintenance of contract tracking systems to support consistency and transparency.

Serving as a cross-functional project coordinator, the Project Manager supports complex, multi-stakeholder initiatives by organizing meetings, preparing materials, tracking deliverables, and developing reports and dashboards to monitor progress and support decision-making.

Department Overview

UCSF Benioff Children's Hospitals are consistently ranked among the nation's best children's hospitals by U.S. News & World Report. We have two main campuses serving children and their families, one in Oakland and one in San Francisco, as well as satellite locations throughout Northern California.

REQUIRED QUALIFICATIONS

• Bachelor's degree in a related area and/or equivalent experience/training.
• Minimum 3 years related experience
• Project management certification from a reputable organization such as PMP, CSM or ACP to include a qualifying exam and/or quality assurance processes like Six Sigma or Lean or equivalent project management experience required.
• Requires basic knowledge of project management principles, theories, and concepts.
• Working knowledge of initiatives and an understanding of impact to the organization of such initiatives.
• Demonstrated capacity to anticipate obstacles and plan for contingencies.
• Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks.
• Demonstrated organization and project management skills.
• Demonstrated effective writing skills. Knowledge of all aspects of communications.
• Demonstrated competency in selecting and implementing project management methods and techniques.
• Leadership ability. Effective problem-solving skills. Demonstrated ability to put forth persuasive arguments and presentations to various stakeholders, including senior leaders, and communicating with tact, diplomacy and discretion 
• Effective skill at tracking effort and project progress.
• Experience analyzing projects with broad impact. Ability to manage project progress within time and budget constraints.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Prior experience organizing meetings, including travel arrangements, logistics and expense reimbursement 
• Demonstrated proven experience in providing high level of executive support requiring confidentiality, discretion and good judgment 
• Prior experience with writing memoranda, correspondence, reports and producing written documents with clearly organized thoughts utilizing the appropriate grammar, sentence construction and punctuation 
• Highly proficient in working with advanced MS Word, Excel, PowerPoint, Photoshop, Smartsheet, Zoom etc. Ability to develop word documents, reports, spreadsheets, and draft correspondence.
• Ability to follow through and complete verbal and written protocols and or directions
• Ability to manage multiple projects simultaneously, meet competing deadlines, be resourceful and work independently with minimal supervision, but also participate effectively as part of a collaborative team
• Demonstrated ability to effectively work with individuals at all levels; ability to demonstrate a high degree of confidentiality and discretion, and demonstrate flexibility with the ability to work with diverse personalities
• The candidate must adapt and apply UCSF's organizational policies and procedures to all situations. 
• Ability to use sound judgment in responding to issues and concerns
• Analytical skills support is needed to effectively manage the complexities to an increased office workflow. The candidate must be able to work independently, exercise her/his own judgement to resolve administrative operational issues, and execute special projects assigned to her/him. 

REQUIRED CERTIFICATIONS

• Project management certification from a reputable organization such as PMP, CSM or ACP to include a qualifying exam and / or quality assurance processes like Six Sigma or Lean or equivalent project management experience required.

 

DUTIES & ESSENTIAL JOB FUNCTIONS

% 

of time

Essential Function (Yes/No)

  

Key Responsibilities

(To be completed by Supervisor)

20

YesApplies professional project management and concepts and department / unit and campus, medical center or Office of the President policies and procedures to manage projects. Provides analysis and status tracking for moderately complex, project-related issues.

15

YesImplements the project management process in support of products and services involving departmental or cross-functional teams.

15

YesMonitors and reports on project progress from initiation through delivery, including oversight of system integration, project and campus, medical center or Office of the President communications, interaction with vendors and managing risk. Identify and escalate risks and facilitate resolution among project team members / stakeholders.

10

YesCreates project proposals and reports.

10

YesAssembles and directs moderate to large project teams, designs project plans and schedules and monitors budget and resources.

10

YesDirects the activities of the project with the goal of completing the project on schedule and within budget constraints.

10

YesIdentifies and reports any issues that arise as a result of implementing various changes within the organization..

2

Yes)Occasionally, organize and schedule meetings and events related to specific projects, as well as help with all logistics such as room reservations and preparing meeting materials via hard copy or loading on a tablet. Identify, communicate, and or solve conflicts based on agreed upon executive prioritization principles.

2

YesResponsible for initiating and tracking invoices and check requests, monitoring PO's to ensure enough funds are allocated.   

2

YesResponsible for updating and maintaining various rosters that support organizational/departmental projects

2

YesAdministers facilities and space logistics and manages equipment needs.

2

YesPerforms recharge administration.

100%

 (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)