Executive Assistant

Mary Kraft HR

Baltimore, MD

Contractor

Job Description

Company Info

Job Description

Nature & Scope

Your Piece of the Puzzle

Mary Kraft is recruiting for an Executive Assistant on behalf of our partner, a leading pharmacy and medical equipment company! This is a contract position offering competitive pay, a dynamic work culture and career advancement opportunity!

Primary Functions & Responsibilities

Tasks That Will Lead You to Success

Execute a broad spectrum of departmental tasks and projects, including the handling of confidential assignments.
Welcome customers/patients, respond to inquiries, and cultivate a warm and inviting environment.
Exhibit courteous and professional communication through phone, email, and mail correspondence.
Develop and manage spreadsheets, databases, and presentations.
Supervise office supplies and coordinate the maintenance of office equipment.
Monitor licenses, oversee renewals, process new applications and handle insurance provider credentialing.
Ensure compliance training is up-to-date and maintain accurate records.
Schedule and coordinate staff, organize and manage lunches and meetings effectively.
Oversee compliance with federal regulations and actively contribute to the compliance program.
Coordinate the maintenance of contractors for building maintenance

Requirements & Qualifications

Skills/Experience That Will Help You Thrive in This Role

Minimum of 3 years of experience in an administrative role.
Exceptional verbal and written communication skills.
Outstanding interpersonal and customer service skills.
Strong organizational skills with meticulous attention to detail.
Exceptional time management skills and the ability to prioritize tasks effectively.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe, Google Office Suite, and Zoom.
Familiarity with office management systems and procedures.
Knowledge of various office equipment, including printers and fax machines.
Proof of vaccination is required for consideration.