Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to a high level executive. As an Executive Assistant, you will play a critical role in managing the day-to-day operations and administrative tasks of a C-level executive and their office. You will serve as a trusted partner, handling confidential information, coordinating schedules, and ensuring seamless communication between the executive and internal/external stakeholders.

Responsibilities:

• Manage the executive's calendar and task management system, schedule appointments, and coordinate meetings
• Prepare and organize documents, presentations, and reports for leadership meetings
• Screen and prioritize incoming communications to include emails, phone calls, and social media messages, helping triage inbound requests and pre drafting relevant correspondence
• Perform as either a "gatekeeper" or "gateway" role, creating and prioritizing win-win situations for direct access to the executive’s time and attention
• Coordinate travel arrangements and manage logistics for business trips
• Assist in the preparation of executive-level communications, including drafting emails, memos, and correspondence
• Conduct and apply research and provide relevant information and recommendations to support decision-making
• Act as a liaison between the executive and internal team, maintaining professionalism and confidentiality at all times
• Assist with special projects, event planning, and other administrative tasks as required

Qualifications:

• Proven experience as an executive assistant or similar role, supporting C-Level executives
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Experience with the demands of a SaaS based startup environment
• Strong attention to detail and problem-solving abilities
• Exceptional written and verbal communication skills
• Proficient in Google Suite and other relevant scheduling, task management, and co-working software applications
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Professional demeanor and the ability to interact with individuals at all levels of the organization

If you are a proactive and dedicated professional with a passion for providing top-notch support to executives, we invite you to apply for this exciting opportunity.