Office Manager Executive Assistant

Job Overview

The successful applicant will be responsible for welcoming guests and clients, answering phones, mail processing assisting with sorting per Compliance guidelines, supply management, database maintenance as well as various other front desk responsibilities. Candidate will work closely with local Director of Operations on projects, various tasks, and initiatives. Assisting with calendar management with local leadership. Applicant must be proficient in Office 365, possess strong communication skills, fast learner, able to multi-task and the ability to work in a fast-paced environment.

Responsibilities and Duties

· Greeting incoming clients and vendors

· Answer incoming phone calls and handle appropriately

· Work closely with Director of Operations on various tasks & initiatives

· Ordering and stocking office supplies

· Facility manager-working with local vendors & building maintenance

· Calendar management for local leadership

· Schedule and confirm appointments for local leadership with advisors and outside vendors

· Assist with other administrative items

· Receive and sort incoming mail per Compliance guidelines

· Send outgoing correspondence when required

Qualifications

· Exceptional communication and interpersonal skills

· Excellent organizational skills

· Skilled attention to detail

· Proficient with Microsoft Word, Excel, and Outlook

· Ability to adapt to changes quickly

· Can work independently

· Capable of working through challenges effectively

· Ability to work on multiple projects and deadlines

· Dependable and punctual