Executive Administrative Assistant / Transaction Coordinator

As an Executive Administrative Assistant, you will be responsible for the following duties:

• - Organizing and scheduling appointments
• - Managing calendars and coordinating meetings
• - Handling travel arrangements and preparing itineraries
• - Assist in planning client events and company fundraisers
• - Conducting data entry and maintaining electronic records
• - Transcribing notes and dictations accurately
• - Coordinating projects and ensuring timely completion
• - Providing administrative support to executives and team members
• - Managing office supplies and equipment
• - Assisting with office management tasks
• - Transaction Coordination from Contract to close
• - Assist property manager with daily tasks
• - Attend required property inspections
• - Process invoices & pay vendors
• - Assist with posting social media campaigns
• - Maintain/Mange past client database
• - Collection and processing of rents
• - Enforce rent collection policy
• - Ability to print, prepare and sort mail to be sent out

We are looking for candidates with the following qualifications:

• - Proven experience as an administrative assistant, executive assistant, or in a similar role
• - Proficiency in computer skills, including MS Office (Word, Excel, PowerPoint)
• - Proficiency in gmail, google calendar, and other systems as required
• - Strong organizational skills with the ability to prioritize tasks
• - Excellent communication and interpersonal abilities
• - Experience in data entry and maintaining records accurately
• - Knowledge of real estate office procedures is a plus
• - Ability to coordinate projects efficiently
• - Reliable transportation is a must
• - Familiarity with calendar management and scheduling appointments

If you possess these skills and are looking to take on a challenging yet rewarding role as an Executive Administrative Assistant, we encourage you to apply.