Executive Assistant

Us Jaclean Inc

Gardena, CA

$25 Hourly
Full-Time

Job Description

Company Info

Job Description

JOB DESCRIPTION

JOB TITLE: Executive Assistant

EMPLOYER: US Jaclean, Inc.

REPORTS TO: President of US Jaclean

EFFECTIVE DATE: 6/15/2024

SUMMARY: Seeking a highly organized Executive Assistant to provide administrative support to our executive team, managing schedules, coordinating meetings, and handling correspondence. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure efficient operations within the executive office.

**About U.S. Jaclean, Inc.:**

U.S. Jaclean, Inc. (Daiwa), established in 1982, is an industry-leading producer of massage chairs, health, and fitness products that promote personal health and well-being. For the past 42 years, U.S. Jaclean, Inc. has led the industry with a focus on customer service and high-quality products.

Headquartered in California with facilities nationwide, we operate our own warehouses in the United States. Forty-two years ago, founder Michael Kogure arrived from Japan with a singular mission: to enhance the health and wellness of Americans through quality products that can be used in the comfort of their homes. Over the years, U.S. Jaclean, Inc. has developed popular brands, established stores nationwide, and introduced numerous Americans to health and wellness products. Our family of brands has expanded and diversified, always remaining at the forefront of at-home health and wellness technologies.

For decades, the U.S. Jaclean, Inc. brand has been synonymous with quality health, home, and fitness products at affordable prices. As we continue to grow and expand our product line to include more popular brands, the U.S. Jaclean, Inc. name represents our family-owned company and our family of consumer wellness brands.

As one of the fastest-growing companies in the industry, we are looking to expand our operations and are seeking energetic and highly motivated individuals who are eager to grow with the business.

DUTIES AND RESPONSIBILITIES:

Answers and screens telephone calls professionally and timely; takes accurate messages with professionalism and courtesy; arranges conference calls.
Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
Prepares daily mail for President.
Composes, types, and distributes professional correspondence, memoranda, and E-mails, using individual initiative and as assigned.
Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
Coordinates the President’s calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
Meets and greets visitors in a courteous and professional manner.
Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
Conducts research; compiles and types statistical reports.
Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
Attends meetings and other functions as needed.
Prepares work agreements and proposals and maintains appropriate records and files.
Assists with special projects as assigned.