Personal Assistant / Executive Assistant

We’re currently looking for an Executive Personal Assistant to provide high-level support to the Principals and who can adeptly handle both professional and personal tasks. In this role, you will be responsible for scheduling both business and personal appointments, maintaining the calendar, and supporting a full range of administrative and household management duties.

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail, with experience running an executive’s entire life—both business and personal. Given the dynamic nature of this position, we rely on you to be flexible and consistent while maintaining a high level of confidentiality.

Apply Today!

Responsibilities:

Support the Principals' day-to-day responsibilities of running their household and family-owned business.

Executive Assistant - Business:

• Schedule appointments and coordinate calendars (business and personal). Demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Set up meetings and attend them and take notes
• Manage email correspondence and phone messages and the flow of information to the Principals
• Book business travel and family vacations. Both domestic and international (flights, hotel, train and car service, etc.)
• Create expense reports. Facilitate expense reporting processes and vendor invoicing.
• Culture building: help with broader organization culture building (e.g., holiday fun, Birthday recognition, etc.)
• Organize speaking engagements
• Provides administrative support.
• Makes administrative decisions and takes action in the client’s absence.
• Conserves client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Coordinates projects by capturing timelines and strategies and delivering progress updates.

Personal Assistant - Household:

• Do shopping and errands
• Care for the principal’s dogs including vet visits, exercise, etc.
• Research, hire, and supervise vendors and contractors for home projects, as needed
• Ensure the routine maintenance of homes and vehicles
• Hire and supervise household staff
• Buy gifts, send holiday cards
• Plan large events
• Book business travel and family vacations, and manage travel logistics and activities, including accommodations, transportation, and meals
• Make restaurant reservations
• Manage philanthropic interests

Requirements:

• Three to five years prior experience in supporting a senior executive or team
• Always available, mobile, and open to travel
• Excellent written and verbal communication skills, as well as, exceptional editing, and proofreading skills
• Excellent computer skills with MAC OS competency including Apple Mail, Pages, Numbers, etc
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Ability to interact with high-profile clients and executives
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain strict confidentiality of information
• Valid driver's license, and reliable transportation

We Offer:

• Competitive pay!
• Performance-based bonuses & incentive awards!
• Comprehensive benefits package!
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance
  • STD
  • Paid Holidays
• Flexible schedule
• Autonomy in your work
• Opportunities for personal & professional growth!
• Opportunities for career & pay advancement!

Apply Today!