Executive Assistant

Extensiv is a visionary technology leader focused on creating the future of omnichannel fulfillment. Through our unrivaled network of more than 2,000 connected 3PLs and a suite of integrated, cloud-native warehouse, order, and inventory management platforms we allow modern merchants and brands to fulfill demand anywhere with superior flexibility and scale without painful platform migrations. 

The Role: 

The Executive Assistant will support our CEO, CFO, CPTO, and our VP of People. You will provide a wide range of administrative and executive support to the group and act as a strategic thought partner to help increase collaboration and efficiency across the team. This includes the preparation and management of correspondence, documents and reports, research, schedule, and other duties as needed.  

The Executive Assistant understands the business objectives, vision, and strategy and aligns operational activities to assist the group in executing on these goals. This role operates in a fast-paced environment and requires a strong attention to detail, a proactive can-do demeanor, confidentiality, and the ability to remain flexible.  

This is a hybrid position.  

You Will: 

• Be a highly visible member of the team and serve as an ambassador of Extensiv to continually strengthen our culture and Core Values – Trust, Transparency, Commitment, & Change 
• Set up meetings and appointments, prepare meeting materials, and ensure they are delivered to all participants in adequate time for meeting preparation 
• Attend meetings, take notes, support and facilitate the management of deliverables  
• Anticipate and prepare materials Including emails, reports, presentations, and other items as required with excellent attention to detail on behalf of executive team 
• Provide administrative and operational support in various areas including, but not limited to, project management, office/facilities management, committee activities, vendor management, supporting various company initiatives, analyzing data, and proactively providing solutions and support 
• All other standard administrative duties (travel, expenses, calendar management, coordination of events, etc.) 

You Bring: 

• 3 years of prior executive level support experience 
• Enjoy a fast-paced environment and work well in a changing environment  
• Personable, bringing positive energy to the team 
• Exceptional organizational skills with a high attention to detail allowing you to manage multiple tasks and projects simultaneously  
• Strong analytical and critical thinking skills – you’re a problem solver, offering up solutions or come prepared with questions after doing research on your own 

• Personable and an excellent communicator with the ability to build rapport and collaborate across all levels of the business 
• Proactive – you take initiative and act decisively  
• Highly ethical and strong business acumen representing yourself, the executives, and the organization in an honest and professional way 
• Unflappable – you remain calm, and solution focused in pressure situations 

About Us: 

We look for team players and authentic people that strive for excellence and aren’t afraid to be themselves while they do it — because that’s what special teams are made of. If you’re ready to make an impact, take on responsibility, and be a part of our team, then apply to join our team. Our promise is to enable and equip you for long-term success, all while being surrounded by good people looking to do amazing work. 

We value and understand our employee needs for a healthy work life balance. In doing so we offer:

• Generous and flexible paid time off plan
• Summer Friday's and Meeting-free Wednesday afternoons 
• Paid parental leave policy
• Employee resource groups 
• Medical plans from your choice of providers including Kaiser and Cigna 
• Employee equity program 

To create the highest-performing team of professionals, Extensiv focuses on building a dynamic, diverse, and inclusive team that represents our customers and greater communities. To increase diversity, Extensiv’s recruiting and hiring efforts focus on attracting individuals that are diverse in thought, experience, age, race, ethnicity, gender identity, sexual orientation, religion or belief, nationality, disability, veteran status, and any other protected status.  

Teams at Extensiv empower, engage, and hold their peers accountable for nurturing an inclusive environment where every individual has an equal opportunity to advance and be fairly compensated for their work. 

Extensiv does not accept unsolicited resumes from recruitment agencies or search firms and is not responsible for any fees related to unsolicited resumes.   

Extensiv strives to provide competitive market-informed compensation based on a candidate's knowledge, skills, and experience. The salary range for this position is $30.87/hour to $39.66/hour. Exact compensation may vary based on skills, experience, and location.