Documentation Control

SpecCoat (Specialized Coating Services) is a well-established and growing manufacturing company located in Fremont.  SpecCoat specializes in the conformal coating and encapsulation (potting) of printed circuit board assemblies.  To support this growth, the position of Documentation / Office Manager is now open.

Job Description

·        Develop and implement document control processes and procedures to ensure the accurate and efficient management of company documents.

·        Manage the creation, revision, and distribution of controlled documents, including policies, procedures, specifications, and technical documents.

·        Ensure that all documents are categorized, indexed, and stored in a systematic and accessible manner.

·        Maintain document databases and control logs to track document history, status, and revisions.

·        Coordinate document reviews and approvals with relevant stakeholders to ensure accuracy and compliance.

·        Monitor document changes and updates, and communicate revisions to appropriate personnel.

·        Conduct periodic audits of document control processes to ensure compliance with regulatory requirements.

·        Provide training and support to staff on document control procedures and systems.

·        Assist in the implementation of document management software and tools to enhance efficiency and document accessibility.

·        Collaborate with cross-functional teams to improve document control processes and support quality management initiatives.

·        Other responsibilities assigned by the Manager

Qualifications:

·        Bachelor’s degree in business administration, information management, or related field (or equivalent work experience).

·        Minimum of 5 years of experience in document control, information management, or a related field.

·        Proven experience in developing and implementing document control processes and procedures.

·        Strong knowledge of document management systems and software.

·        Excellent attention to detail and accuracy in document handling and management.

·        Ability to prioritize tasks, meet deadlines, and work effectively under pressure.

·        Strong communication and interpersonal skills to collaborate with internal teams and external stakeholders.

·        Understanding of regulatory requirements and standards related to document control.

·        Strong analytical and problem-solving skills to identify and resolve document control issues.

About The Position

·        Full-time position

·        Start Immediately

·        Compensation will depend on experience and/or education

·        Company benefits include PTO as well as medical, dental and vision insurance.