Executive Administrative Assistant

About us

We are agile, professional and fast-paced.

Our work environment includes:

• Growth opportunities
• Relaxed atmosphere
• On-the-job training
• Casual work attire

Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support-related tasks.

Duties:

- Run errands. This would include driving up to 2 hours away occasionally. Delivering checks to projects in DE, NJ & PA. Picking things up as needed. Must have reliable transportation. Employee will be reimbursed by mile driven.

- Must be able to use microsoft outlook, excel, word and sharepoint. Will be trained on the use of Bluebeam, Foundation Soft and Quickbooks. Experience with these programs is a plus. Please note on your application.

- Technical knowledge. Looking for someone that is able to troubleshoot basic problems with computer, printer, software, phones etc.

- Submitting weekly certified reports

- Entering payroll in QB

- Cleaning employee time DAILY. Must communicate with field employees daily.

- You will be provided with a cell phone which must be with you during work hours.

- Entering new employees and projects into office systems.

- Stocking the office kitchen with drinks / snacks.

- Manage executives' calendars, schedule meetings, and appointments

- Prepare and edit correspondence, communications, and other documents

- Conduct research, compile data, and prepare reports

- Handle confidential information with discretion

- Perform general office management duties such as ordering supplies and maintaining records. Taking out trash daily, cleaning and vacuuming weekly.

- Assist with special projects as needed.

- Assisting executives / owners with errands and other tasks as needed.

Qualifications: (must have knowledge of the bold items.)

- Experience with Exaktime.

- Proven experience as an Executive Assistant or similar administrative role

- Proficient in QuickBooks, Microsoft 365, Bluebeam, Foundations and MS Office.

- Strong organizational skills with the ability to prioritize tasks efficiently

- Must be able to manage yourself and your responsibilities.

- Excellent communication skills, both written and verbal

- Ability to transcribe accurately and perform data entry tasks swiftly

- Knowledge of office management systems and procedures

- Exceptional attention to detail and accuracy in all work

Nice-to-have Skills:

- Familiarity with proofreading documents for errors

- Experience in clerical duties such as typing and filing

This is a full-time position offering competitive compensation. If you are a dedicated professional with the required qualifications, we encourage you to apply for this exciting opportunity to support our team.