Executive Assistant

Our client in Wheatland, WY, a leading professional building supply company, is looking for an Executive Assistant to join their team. As a company rooted in Christian values, we are dedicated to providing high value to pro customers while fostering a culture focused on solutions, consistency, excellence, discipline, and leadership.

As an Executive Assistant, you will contribute to the success of the organization by providing high-level administrative support to the organization, ensuring that key tasks and company initiatives are accomplished effectively. In this role, our dedication to detail and professionalism will be exemplified in every interaction.

Responsibilities:

• Calendar & Schedule Management: Manage leadership calendar, schedule meetings, appointments, and travel arrangements. Ensure timely communication and manage competing priorities.

• Communication: Act as a primary point of contact, screening and directing calls, emails, and inquiries. Welcome visitors as needed. Assist with facilitating in-person and virtual meetings. Manage incoming information flow and prioritize requests. Compose correspondence, including letters, emails, meeting notes, and presentations, ensuring clear and concise communication.

• Project Management & Support: Assist with various projects, initiatives, and research. Prepare agendas, reports, andpresentations. Coordinate meetings and events and provide project support. Remain closely connected to the business and stay aware of changes and challenges.

• Travel Management: Arrange comprehensive travel itineraries for the Owners, including flights, accommodations, ground transportation, and other travel-related tasks.

• Team & Office Support: Collaborate with administrative staff and provide support to different business groups and departments as needed. Oversee the daily operations of the executive suite, including office supplies, equipment, and vendor relations.

• Confidentiality: Maintain strict confidentiality, discretion, and professionalism in all matters relating to the Owners and company business.

Necessary Job Skills:

• Ability to interact positively and build rapport with coworkers and external contacts.

• Ability to handle sensitive information ethically and responsibly.

• Ability to use critical thinking skills.

• Proactive and positive attitude.

• Professional decorum.

• Ability to work in a self-directed manner.

• Ability to anticipate needs, be adaptable and flexible to changing needs, and do more than is asked.

Qualifications:

• 5+ years of proven experience as an executive administrative assistant or in a similar role.

• Strong knowledge of Google suite applications (Gmail, Sheets or Docs).

• Excellent organizational and time management skills.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Attention to detail and problem-solving skills.

• Strong written and verbal communication skills.

If you are a self-starter with strong attention to detail and a passion for success, we invite you to join our team. Grow with us as we continue to make a difference in the building supply industry. Apply today!