Executive Assistant

SaniSure is a multinational manufacturer of single-use bioprocessing solutions (SUT) used in the production of biological drugs, including monoclonal antibodies, cell therapies, gene therapies, and vaccines. With operations in the U.S. and in Europe, SaniSure operates a leading platform of vertically integrated critical fluid management technologies and integrated solutions. Its single-use products and system solutions are sold to global pharma and biotech companies and are used from R&D through full-scale commercial cGMP manufacturing of among the most innovative large molecule therapeutics and vaccines.

We continue to be on a robust growth trajectory, via both organic and inorganic growth, as the company capitalizes on increasing global demand and continues its transition from a component manufacturer to an integrated systems and solutions provider.

Our primary offering includes high-value assembly solutions and a portfolio of market-leading products, including PharmaTainer bottles and carboys and related assemblies, Mixed4Sure mixing solutions, Flex4Sure bags and bag assemblies, Fill4Sure needles and needle assemblies, fittings, clamps and a wide range of silicone, braided and thermoplastic tubing solutions. The company has a growing portfolio of innovative solutions serving fast-growth applications, such as cell and gene therapies.

SaniSure is a high-growth, nimble and innovative company with a strong customer and market focus. Join us and grow your career at SaniSure!

Summary:

The Executive Assistant provides high-level administrative support to top executives within the organization. This role demands exceptional organizational skills, discretion, and the ability to handle confidential information. The Executive Assistant is responsible for managing schedules, coordinating meetings, handling correspondence, and overseeing various administrative tasks to ensure the smooth functioning of executive operations. This role is on-site in Camarillo, CA.

Essential Functions:

• Maintain executives' schedules/calendars, arrange meetings, appointments, and travel itineraries.
• Perform all tasks ensuring efficient time management and prioritization of tasks.
• Prepare and/or edits draft communications for Executive.
• Schedule and prepare for meetings. Take minutes during meetings.
• Coordinate complex Global travel logistics, including flights, accommodations, and transportation. Prepare travel itineraries and ensure adherence to company travel policies.
• Anticipate the needs of executives and proactively handle tasks and requests. Exercise judgment and discretion in handling sensitive issues and confidential information.
• Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and partners. Serve as a liaison between executives and various departments within the organization.
• Plan and attend on and off-site events for up to 100 attendees, providing excellent hospitality and accommodations to all attendees.
• Screen / answer calls and/or emails in a professional manner.
• May conduct research and information gathering on behalf of the executives and prepare summaries and reports.
• Coordinate projects by providing logistical support activities including liaise with project members, internal department heads or other stakeholders to ensure deliverables, schedules, and requirements are communicated to meet project timelines.
• Develops positive and strategic relationships at all levels of the organization.
• Use discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.
• May be required to occasionally work or be available outside of regular business hours.
• Performs other tasks as assigned.

Education:

• Bachelor’s degree in business administration, communications, or related discipline, or equivalent (5+ years) relevant working experience as an executive assistant, supporting C-level executives

Qualifications:

• Maintain confidentiality with sensitive company data.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Patient, tactful, diplomatic, and approachable.
• Able to stay calm in difficult situations.
• Strong sense of urgency and ability to deliver ahead of deadlines.
• Strong organizational skills and attention to detail.
• Able to establish and maintain effective working relationships.
• Able to effectively work in a fast-paced environment and frequently manage multiple priorities.
• Must be self-motivated, amendable to a variety of work projects and work efficiently independently and as part of a team.

Preferred Qualifications:

• Certification in executive assistance or office management
• Familiarity with project management tools and software, preferable.
• Experience working in a corporate/executive office preferably in a manufacturing environment with global footprint.
• Skilled in PowerPoint, Excel, and Outlook
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.

SaniSure is an Equal Employment Opportunity Employer.

SaniSure does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age, military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at humanresources@sanisure.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.