Executive Assistant to COO

Juno Search Partners - Open Positions

Newtown Square, PA

Expired: over a month ago Applications are no longer accepted.

Full-Time

Job Description

Our client, a growing insurance firm in Delaware County, is seeking an Executive Assistant to support their COO. This role will join a busy & self-motivated administrative team and will be a high profile & integral part of the organization.

Duties include, but are not limited to:

Administrative support related to Company activities.
Vendor management and communication.
Email & written correspondence on behalf of the COO.
Manages schedules and oversees emails for COO.
Coordinates calendar invites for meetings and appointments.
Book all travel arrangements and logistics (flights, cars, hotels, etc.) for business & personal.
Project management for assigned projects related to the CFO and COO’s areas of responsibility.
Conduct all expense reports for the Executive.
Answers phones, emails, and forwards along messages.
Articulates comprehensive notes at meetings with detailed next steps and takeaways from each meeting. Follow up as appropriate.
Documents / Projects – capturing, formatting, and editing reports and presentations.
Documenting and editing records forwarded with mandating them.
Edits and saves documents and agreements in appropriate locations.
Conducting calls with internal departments and answering calls.
Copying and scanning documents.
Support company recruitment and on-boarding efforts by coordinating interviews.
Coordinates all recruiting efforts with other members of the administrative team.
Coordinate all new employee onboarding process.
Run errands as requested such as lunch, personal errands, etc.
Help with daily management and priority setting for Executives.
Preparing facilities with other members of the admin team for scheduled events and arrangements externally and internally.
Develop a thorough understanding of company ecosystem and nomenclature.

Qualifications:

1+ years previous experience in professional/executive level Administrative Assistant position preferred, but not required.
Bachelor’s degree preferred in business (Marketing, PR, Advertising, Communications, Business Administration).
Strong Microsoft Office Skills (Word, PowerPoint, and Excel).
Personable and even tempered; capable of handling a high-stress environment with composure.
Adjustable to a fast-paced, demanding work environment where priorities frequently change.
Ability to set priorities, multi-task and meet multiple daily deadlines.
Ability to handle sensitive or confidential information and maintain confidentiality at all times.
Maintains a positive attitude and is resilient, relentless and resourceful.
Strong delivery and communication skills both written and verbal.
Proven ability to handle confidential information and be trustworthy.
Ability to take initiative with strong organizational and task management skills.
Excellent organizational skills with the ability to be a strong calendar manager (or be taught to be), including the coordination of complex executive meetings.
Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Highly organized and able to manage multiple tasks toward completion.
High energy individual who maintains and exhibits a positive outlook toward internal and external constituents.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.