Executive Personal Assistant

We are looking for an experiencedExecutive Assistantto provide professional and personal support for one of our Owners. You will manage his calendar, coordinate travel arrangements both domestically and internationally and assist with all meeting preparation. This role requires an individual who operates from a place of confidentiality and discretion. You will report to the Owner and sit in our Bethesda, MD office. This is an in-office position.

You will:

• Provide confidential administrative support including general administration, project management, calendar maintenance, ordering supplies, and meeting planning
• Work directly with owner on a wide range of projects and initiatives
• Coordinate and build trip agendas for domestic and international travel supporting both professional and personal events for the owner and their family to include hotel booking, transportation, meal coordination and travel-related activities.
• Execute daily tape transcription/dictation including independent follow-through on relevant items
• Assists with meeting preparation, and execution, including creating agendas, gathering documentation, creating documentation, special event planning, dinners, presentations, etc.
• Build and maintain reporting tools on a weekly/monthly/quarterly/annual basis, partnering with the business to ensure deadlines are met
• Coordinate and support the content for speaking engagements
• Manage and maintain documentation for personal expenses and subscriptions including medication, insurances, passport and license renewals, etc.
• Manage personal appointments for the owner and their family.

You will come with:

• Bachelor's Degree
• 5+ years' experience supporting C-suite executives in an Executive and Personal Assistant capacity
• High proficiency in the Microsoft Office Suit
• Project management skills required
• Strong analytical skills a plus

We offer

• Paid Time Off (PTO)
• Generous store discounts
• Health care plans (medical, prescription, dental, vision)
• 401(k), HSA, FSA, Pre-tax commuter benefits
• Disability & life insurance coverage
• Paid parental leave
• Pet insurance
• Critical illness and accident insurance
• Discounted home and auto insurance
• College tuition assistance
• Career development & product training
• Consumer classes
• & More!

Grow with us

Total Wine & More is the country's largest independent retailer of fine wine, beer and spirits, and we continue to grow our footprint year over year. Total Wine offers exciting and unique career opportunities across the country and in our corporate office. Our strength is our people. We have a commitment to training and career growth, all in an environment that values new ideas and teamwork. If you share our entrepreneurial spirit and a passion for providing best-in-class customer experience, take a moment to apply or learn more atwww.TotalWine.com/About-Us/Careers!

Total Wine & More considers several factors when establishing compensation. Estimated salaries determined by third parties have not been validated by Total Wine & More. Total Wine & More is an equal opportunity employer, and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace.

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.