Medical Records Secretary

Our Vision is to be the best choice for healthcare in our community

Job Title: ASC Medical Records Secretary

Reports to: ASC Assistant Director

Job Location: New Tampa Surgery Center 2407 Cypress Ridge Boulevard Wesley Chapel

Job Summary: Highly Organized, familiar with medical terminology, efficient at multitasking, Familiar with Excel and Microsoft office products, Comfortable with cross training front office positions, independent worker with a team oriented mindset, able to flex hours with varying surgery schedules.

**Please Note: Per CMS guidelines for this department full COVID-19 vaccination is a requirement for this role for new hires joining Florida Medical Clinic. Should you be hired for this position you will be required to provide a copy of your vaccine card. Florida Medical Clinic will consider medical or religious accommodation requests as required by applicable law.**

WHAT DOES FMC HAVE TO OFFER ITS EMPLOYEES?

We offer a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.

• Gives you an employer that you will have pride in working for
• Provides excellent training programs and opportunities for growth
• Offers Medical Benefits including:
  • Employer Contributions to HSA high deductible plan
  • Discounts at our medical facilities
  • Cigna Open Access OAPIN & OAP plans
• Supports Incentive based Wellness Programs
• Offers company sponsored Life Insurance with buy-up provisions
• Provides Dental, Vision, Long and Short Term Disability, Accident & Illness policy options
• Supports Paid Time Off and Holidays
• Gives generous 401K plan with annual 3% Employer contribution after one year of employment
• Values and appreciates its employees
• Boasts a reputation for superior health care and quality service

Essential Functions of the Position:

• Monitors completion of Endoscopy and Surgical operative reports
• Ensures all reports are created by physician, are complete and electronically approved and signed by physician prior to adding to ASC medical record.
• Forwards & obtains approval signatures from non-FMC physicians.
• Ensures completed reports are distributed to referring physicians either via mail to non-FMC physicians or via Intergy Task.
• Notifies Assistant Director of delinquent records.
• Monitors pathology reports
• Ensures all pathology reports are received and logged in specimen log book.
• Obtains physician signatures on required pathology reports.
• Contacts lab if reports not received timely.
• Forwards copies of physician operative reports to outside anesthesia vendor for billing purposes, as needed or requested.
• Monitors completeness of entire medical record
• Ensures all entries are finalized, as indicated by chart audit completion.
• Files all additional paperwork (pathology reports, discharge summaries, clo test results, dictations, etc) into charts and checks for completion and accuracy of medical record prior to scanning.
• Obtains all missing documentation as needed to ensure completeness.
• Verifies paperwork is in proper sequential order prior to scanning.
• Properly catalogues and scans charts.
• Processes medical record requests

• Obtains & reviews records release to ensure appropriate authorization has been obtained.
• Sends Intergy Task to 3rd party vendor for processing of records release.

• Compiles required # of charts per provider for purpose of peer review and gives to appropriate Charge Nurse.

Additional Responsibilities:

• Performs other incidental and related duties as required and assigned, to include other Front Office position duties as needed.
• Maintains all required regulatory training and participates in mandatory drills
• Annual Risk Management Education
• Annual OSHA training
• Quarterly fire drills
• Competencies

Physical and Mental Demands:

• Normal physical ability; able to sit for long periods
• Normal concentration and normal complexity of decision making
• High level verbal and written communication skills
• Above average ability to manage multiple tasks simultaneously

Job Qualifications:

• High school graduate or GED equivalent
• Strong customer service orientation
• Basic computer proficiency
• Excellent telephone etiquette
• Knowledge of medical terminology
• Strong understanding of HIPAA and privacy laws
• Excellent organizational and computer skills
• Good understanding of medical file documentation
• Ensuring that the medical records are organized, accurate and complete
• Proficient in information management programs and MS Office
• Able to function autonomously

We are an Equal Opportunity Employer and make employment decisions without regard to race, gender, disability or protected veteran status

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