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Records Jobs (NOW HIRING)

Legal Monkeys

Records Specialist

Waco, TX · On-site

$15 - $17/hr

As a Records Specialist, you'll spend your day making calls, sending emails, and working with medical providers to gather records. You'll have a structured daily workflow with a set of tasks to ...

El Centro Family Health

Medical Records

Espanola, NM · On-site

$16.25 - $20/hr

Medical Records Department: Operations Classification: Hourly Reports To: Regional Administrator Position Overview: The Medical Records Clerk is responsible for scanning, pulling, and auditing ...

Midland County, TX

Records Specialist

Midland, TX · On-site

$42K/yr

County Sheriff/Records Opening Date: 05/03/2023 Summary Please ensure that you fill and attach the Release Form (you will need to open this link via internet explorer to sign it digitally). Your ...

USM

Student Records

San Diego, CA

Student Records Location: San Diego CA Duration:6+ months Primary Skills: Student Records Required skills: In-depth knowledge of the Student Records application and inherent design. Understanding and ...

City of New York

Records Analyst-Trainer

Manhattan, NY · On-site

The Department of Records & Information Services (DORIS) is seeking a highly responsible individual to serve as a Records Analyst/Trainer in the Municipal Records Management Division (MRMD). DORIS is ...

QinetiQ US

Records Management - Journeyman

Washington, DC · On-site +1

$65K - $80K/yr

Position Overview Qinetiq US is looking for a Records Manager JM. This unique opportunity will work in a high visibility/high impact environment with the Department of Transportation's Office of the ...

HEITECH SERVICES

Records Manager SME

Washington, DC · On-site

$70K - $80K/yr

The Records Manager SME will apply extensive knowledge of Federal records requirements, lifecycle management, appraisal, preservation, and disposition to help ensure records are managed accurately ...

AbbVie

Analyst, Archive Records

North Chicago, IL · Hybrid

The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting the records management electronic archiving program. This department archives records from across the ...

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How much do records jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for records in the United States is $18.88, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $20.19 per hour, depending on experience, location, and employer.

What is a records job?

Records jobs involve managing, organizing, and maintaining important documents and information for an organization. People in these roles ensure that records are properly stored, easily accessible, and compliant with legal and regulatory requirements. This can include handling physical files, digital records, and overseeing data retention policies. Records professionals may work in various industries such as healthcare, government, law, or business, ensuring information is secure and efficiently managed.

What skills and qualifications are needed to thrive as a records professional?

To thrive as a Records Manager, you need expertise in information management, organizational systems, and compliance regulations, typically supported by a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document imaging, and relevant certifications such as Certified Records Manager (CRM) are commonly required. Attention to detail, integrity, and strong communication skills help ensure accurate recordkeeping and effective collaboration across departments. These skills and qualities are crucial for maintaining data integrity, meeting legal requirements, and supporting efficient business operations.

What are common challenges faced by records professionals, and how can they be addressed?

Records professionals often encounter challenges such as managing large volumes of documents, ensuring compliance with data retention policies, and adapting to new digital recordkeeping systems. Staying organized and detail-oriented is essential, as is keeping up-to-date with evolving regulations and best practices. Collaborating closely with IT and legal teams can help address these challenges, as can ongoing training and leveraging document management software to streamline processes.

What is the difference between Records vs Data Entry Clerk?

AspectRecordsData Entry Clerk
Required CredentialsHigh school diploma, sometimes certifications in records managementHigh school diploma, basic computer skills
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal firmsBusinesses, healthcare, retail, administrative services
Common Search & ComparisonRecordsData Entry Clerk

Records professionals focus on managing, organizing, and maintaining official documents and files, often requiring specialized knowledge in records management. Data Entry Clerks primarily input data into computer systems, emphasizing speed and accuracy. While both roles involve handling information, Records roles are more administrative and archival, whereas Data Entry Clerks focus on data input tasks.

What do you need to be a records clerk?

To become a records clerk, you typically need a high school diploma or equivalent. Strong organizational skills, attention to detail, and familiarity with record-keeping software or databases are important. Some positions may require previous experience in administrative or clerical work.
More about records jobs

What cities are hiring for Records jobs?

Cities with the most Records job openings:

What are the most commonly searched types of Records jobs?

The most popular types of Records jobs are:

What states have the most Records jobs?

States with the most job openings for Records jobs include:

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Infographic showing various Records job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $39,261 per year, or $18.9 per hour.

Records Specialist

Texas State Technical College

Waco, TX • On-site

Full-time

Re-posted 16 days ago

Texas State Technical College rating

8.7

Company rating: 8.7 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

60th of 628 rated colleges and universities

Job description

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.
Job Description
The Records Specialist plays a pivotal role in the centralized processing center of the Registrar's Office, specializing in student records for admissions and enrollment processes. They apply expertise in verifying document authenticity according to state and federal guidelines, ensuring compliance with institutional standards. Additionally, they collaborate with various departments to maintain accurate academic records and provide guidance on residency reclassification requirements.
Salary: Starting at 41,869.45
Essential Functions
• Core Values Demonstration: Demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.
• Specialized Assistance: Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications, and Degree Verify requests.
• Document Authenticity: Apply specialized knowledge to verify the authenticity of documents according to state and federal guidelines.
• Issue Resolution: Identify and resolve routine discrepancies in student records, escalating complex matters to senior colleagues for resolution.
• Records Management: Facilitate the management of student records to maintain compliance with state, federal, and institutional standards, making necessary adjustments as required.
• Collaboration: Partner with departments statewide to ensure adherence to and implementation of appropriate protocols related to student records.
• Online Applications: Utilize various online applications to verify and maintain the accuracy of academic records efficiently.
• Residency Requirements: Provide guidance on acceptable forms of evidence to establish domicile and meet residency reclassification requirements.
Requirements:
• May be required to take National Student Clearinghouse Training or Texas Higher Education Coordinating Board Reporting training due to responsibilities
Competencies:
• Records Management: Proficiency in maintaining and organizing student records
• Document Verification: Ability to verify document authenticity according to guidelines
• Issue Resolution: Skill in identifying and resolving discrepancies in student records
• Collaboration: Ability to collaborate effectively with departments to ensure compliance
• Online Applications: Proficiency in using online applications for record-keeping
• Subject Matter Expertise: Knowledge and expertise in areas such as transcript printing and enrollment verification
• Residency Requirements: Understanding of residency requirements and ability to provide guidance
Education/Experience/Knowledge/Skills
• Associate's Degree, Bachelor's Preferred
• Exceptional experience may be considered in lieu of educational requirements
• 1-3 years of experience in student records management, higher education, or a related field
Equal Opportunity Employer
Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Employment Eligibility Verification
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.
Background Checks
A criminal history background check will be required for the finalist(s) under consideration for this position.

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