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How much do student information assistant jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for student information assistant in the United States is $16.57, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $18.51 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Information Assistant, and why are they important?

To thrive as a Student Information Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry, often supported by a high school diploma or equivalent. Proficiency with student information systems (such as PowerSchool or Infinite Campus), Microsoft Office Suite, and database management is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students, families, and staff. These abilities are crucial for maintaining accurate student records, ensuring data confidentiality, and providing efficient support within an educational environment.

What are some common challenges faced by Student Information Assistants, and how can they be managed?

Student Information Assistants often encounter challenges such as managing a high volume of inquiries during peak registration periods, ensuring accuracy when handling sensitive student records, and adapting to frequent changes in institutional policies or software systems. To manage these challenges, it’s important to stay organized, maintain attention to detail, and communicate clearly with both students and staff. Regular training sessions, collaboration with team members, and proactive problem-solving can also help Student Information Assistants stay effective and reduce stress during busy times.

What are Student Information Assistants?

Student Information Assistants are administrative professionals who help manage and maintain student records within educational institutions. They typically handle tasks such as data entry, updating student information, responding to inquiries, and assisting with registration processes. These assistants play a key role in ensuring that student information is accurate, confidential, and readily accessible when needed. Their work supports the smooth operation of schools, colleges, or universities by facilitating communication between students, staff, and faculty.

What is the difference between Student Information Assistant vs Student Advisor?

AspectStudent Information AssistantStudent Advisor
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education often required; knowledge of academic programs
Work EnvironmentEducational institutions, offices, student service centersAcademic advising offices, student support centers, colleges or universities
Employer & Industry UsageUniversities, colleges, high schoolsColleges, universities, sometimes high schools with guidance programs
Common Search & Comparison IntentUnderstanding entry-level student support rolesSeeking guidance or academic planning assistance

The main difference is that Student Information Assistants primarily handle administrative tasks related to student records and information, while Student Advisors focus on providing academic guidance and support. Both roles are essential in educational settings but serve different functions within student services.

More about Student Information Assistant jobs
What cities are hiring for Student Information Assistant jobs? Cities with the most Student Information Assistant job openings:
What states have the most Student Information Assistant jobs? States with the most job openings for Student Information Assistant jobs include:
What job categories do people searching Student Information Assistant jobs look for? The top searched job categories for Student Information Assistant jobs are:
Student Information Assistant jobs near you
Student Information Assistant I

Student Information Assistant I

Fairfax County Public Schools

Falls Church, VA

$16.25 - $20.50/hr

Other

Posted 27 days ago

Fairfax County Public Schools rating

6.8

Company rating: 6.8 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

259th of 543 rated elementary and secondary schools

Job description

Summary
In an elementary or special education school, performs accurate, responsible, and confidential computerized student information system (SIS) processing, data entry, and reporting following local directives and state guidelines ensuring data accuracy; and performs administrative support duties involving public and student contacts.
Qualifications
Required
  • Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
  • One (1) year of experience in general office administration at the office assistant level or above.
    • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
  • Knowledge of office procedures and database management methods and practices related to student information including confidentiality requirements.
  • Knowledge of Division regulations, policies, procedures, and processes focused on student enrollment and student records maintenance.
  • Knowledge of, or ability to learn applicable county, state, and federal laws and regulations.
  • Proficiency in the use of technology and ability to learn associated software applications.
  • Attention to detail, with skill in organization and identifying process efficiencies.
  • Ability to process automated data, maintain data files, audit information, retrieve information, and produce reports.
  • Ability to multitask, work in a busy office environment, and apply time-management skills.
  • Ability to develop and maintain effective working relationships with culturally diverse students, families, school staff members, and community members.
  • Ability to communicate effectively, both orally and in writing.
Preferred
  • School-based office experience.

Major Duties/Essential Functions
  1. Performs a variety of technically-oriented and confidential tasks related to student information processing, data entry, and reporting as the primary operator of SIS software.
  2. Enters and updates information on each student in SIS including, but not limited to, registration documents, health/immunizations, grades, withdrawals, transfers, and demographics.
  3. Verifies completion of enrollment and eligibility (such as residency, health records/immunizations, birth certificate, grade level, custody, home language, previous school records), complying with requirements and guidelines.
  4. Processes student withdrawals/transfers and receives incoming and transfers outgoing student files to and from schools, ensuring documentation is complete to include transcripts and end-of-year report cards.
  5. Maintains student filing systems to include legal control records and action documents, such as parental custody orders and/or legal guardianship and communicates any status changes to school administrators.
  6. Ensures accurate entry of all student needs into SIS to include English for Speakers of Other Languages, advanced academic programs, special education services, and 504 plans and communicating these assigned areas to appropriate teachers and specialists.
  7. Carries out all duties related to student registration to include acting as the first point of contact for families of new and/or incoming students.
  8. Participates in kindergarten orientation activities such as preparing and providing orientation invitations and registration packets, maintaining a database of potential students, and responding to community inquiries.
  9. Provides and collects multiple forms to and from families, updating information in SIS as needed, such as emergency care, address verification, transportation requests, and opt-out forms.
  10. Supports administrator and staff in teacher/student scheduling as the primary operator of SIS in performing high-volume data entry of students' class assignments.
  11. Performs scheduling tasks necessary for the opening, operating, and closing of each school year to include end-of-year processing for students.
  12. Verifies accuracy and completion of quarterly grading processing.
  13. Audits system information for errors and resolves data issues.
  14. Formats and retrieves student information for requested standard and ad hoc queries for a variety of reports to include annual reporting to external agencies (county, state, and/or federal).
  15. Monitors membership report in education decision support library (EDSL), performs daily queries, and ensures membership is certified by principal each month.
  16. Compiles and types a variety of materials and correspondence required for administrative support or student records.
  17. May serve as a backup for office operations such as front office/greeter, clinic room aide, and/or time and attendance processor (TAP) as required by operational necessity.
  18. Performs related duties as required or assigned.

Work Environment/Physical Requirements
This job operates in a professional office or school environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

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About Fairfax County Public Schools

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FCPS serves a diverse student population of more than 181,000 students. Fairfax County Public Schools is a Catalyst that transforms our Community's most valuable potential our children and shapes a thriving future. We are the community's gathering place where, together, We foster Creative thinking, a Culture of caring, and Lifelong connections. In our schools, Students share a Diversity of experiences that prepare them for success in a Global society teachers creatively challenge and inspire young minds, and Parents actively engage in their children's future.

Industry

Elementary and secondary schools

Company size

10,000+ Employees

Headquarters location

Falls Church, VA, US

Year founded

1870

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