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Student Information Assistant Jobs (NOW HIRING)

Central College

Student Sports Information Assistant

Pella, IA · On-site

$15.50 - $19.50/hr

Post information on multiple social media platforms before, during and after sporting events * Learn and operate software for live statistical entry * Ability to complete spotting for statistical ...

FHTech NC

Student Success Assistant

Hays, KS

$14 - $17.75/hr

Position Summary The Student Success Assistant supports student engagement and academic success at ... Schedule testing appointments and communicate testing information to students and faculty * Prepare ...

FHTech NC

Student Success Assistant

Hays, KS · On-site

$14 - $17.75/hr

Position Summary The Student Success Assistant supports student engagement and academic success at ... Schedule testing appointments and communicate testing information to students and faculty * Prepare ...

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How much do student information assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for student information assistant in the United States is $16.57, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $18.51 per hour, depending on experience, location, and employer.

What is a student information assistant?

Student Information Assistants are administrative professionals who help manage and maintain student records within educational institutions. They typically handle tasks such as data entry, updating student information, responding to inquiries, and assisting with registration processes. These assistants play a key role in ensuring that student information is accurate, confidential, and readily accessible when needed. Their work supports the smooth operation of schools, colleges, or universities by facilitating communication between students, staff, and faculty.

What challenges do student information assistants face, and how can they be managed?

Student Information Assistants often encounter challenges such as managing a high volume of inquiries during peak registration periods, ensuring accuracy when handling sensitive student records, and adapting to frequent changes in institutional policies or software systems. To manage these challenges, it’s important to stay organized, maintain attention to detail, and communicate clearly with both students and staff. Regular training sessions, collaboration with team members, and proactive problem-solving can also help Student Information Assistants stay effective and reduce stress during busy times.

What is the difference between Student Information Assistant vs Student Advisor?

AspectStudent Information AssistantStudent Advisor
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education often required; knowledge of academic programs
Work EnvironmentEducational institutions, offices, student service centersAcademic advising offices, student support centers, colleges or universities
Employer & Industry UsageUniversities, colleges, high schoolsColleges, universities, sometimes high schools with guidance programs
Common Search & Comparison IntentUnderstanding entry-level student support rolesSeeking guidance or academic planning assistance

The main difference is that Student Information Assistants primarily handle administrative tasks related to student records and information, while Student Advisors focus on providing academic guidance and support. Both roles are essential in educational settings but serve different functions within student services.

What skills and qualifications are needed to be a student information assistant?

To thrive as a Student Information Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry, often supported by a high school diploma or equivalent. Proficiency with student information systems (such as PowerSchool or Infinite Campus), Microsoft Office Suite, and database management is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students, families, and staff. These abilities are crucial for maintaining accurate student records, ensuring data confidentiality, and providing efficient support within an educational environment.
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Cities with the most Student Information Assistant job openings:

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Student Information Assistant jobs near you
Infographic showing various Student Information Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $34,464 per year, or $16.6 per hour.

Student Information Assistant

Highland Community College

Freeport, IL • On-site

$16.34 - $24.52/hr

Full-time

Posted 17 days ago

Job description

STUDENT INFORMATION ASSISTANT

Highland Community College seeks a Student Information Assistant to join our Student Services team. This full-time position serves as a primary point of contact for prospective students, current students, and campus visitors by providing accurate information, exceptional customer service, and support throughout the admissions and registration process. If you enjoy helping others, thrive in a fast-paced environment, and take pride in delivering excellent service, we encourage you to apply.

Key Responsibilities:

  • Receive and direct visitors, telephone calls, emails, and messages while providing professional, accurate, and timely customer service.
  • Assist students with admission and registration processes, enter student information into the student information system, and prepare reports.
  • Perform clerical and administrative duties, including correspondence, Dual Credit communications, advisor appointment messaging, and advisor tracking activities.
  • Participate in and assist with planning and execution of special events such as Express Registration, Quick Start, Experience Highland Days, and graduation ceremonies.
  • Maintain campus phone, mail, and emergency contact directories, as well as a weekly calendar of campus events and meetings.
  • Manage class cancellations within college systems and communicate schedule changes to students.
  • Serve as a member of the Colleges Emergency Operations Team, participating in emergency response training, drills, and assigned emergency functions in accordance with the Colleges Emergency Operations Plan.
  • May serve on committees and employee work groups.
  • May assign and review the work of student employees.
  • Perform other duties as assigned.

What We're Looking For:

Education and Experience:

  • High school diploma required.
  • Associate degree preferred.
  • One (1) year of office, customer service, receptionist, or related experience, or an equivalent combination of education and experience that provides the required knowledge and skills.

Skills and Knowledge:

  • Strong customer service and interpersonal skills with the ability to work effectively with a diverse population of students, employees, and community members.
  • Effective verbal and written communication skills, including proper grammar, spelling, punctuation, and professional correspondence.
  • Knowledge of admissions, records, financial aid, and academic advising processes preferred.
  • Ability to learn and effectively use computer systems, office equipment, telephone systems, and software applications.
  • Strong organizational skills and attention to detail with the ability to manage multiple priorities.
  • Problem-solving and sound judgment skills.
  • Ability to maintain confidential information and comply with federal and state privacy laws related to student records.
  • Ability to utilize data and information to support informed decision-making.

Why Join Highland Community College?

  • Be part of a welcoming, student-centered environment committed to student success.
  • Make a positive impact by helping students navigate their educational journey from admission through enrollment.
  • Collaborate with colleagues across campus to support student engagement and success.

Salary & Benefits:

  • Salary Range: $16.34 - $24.52 per hour
  • Comprehensive benefits package. Details available at www.highland.edu/employment.

How to Apply:

Interested applicants can apply online at www.highland.edu/employment. Applications are not complete until the following materials are submitted:

  • Online application
  • Cover letter
  • Resume
  • Unofficial transcripts
  • Contact information for three professional references

For alternative application methods or questions, contact Human Resources at 815-599-3426. Applications will be accepted until the position has been filled.

Equal Opportunity Employer:

Highland Community College is an Equal Opportunity Employer. Applications from veterans, minorities, individuals with disabilities, and other diverse groups are strongly encouraged.

Apply