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Student Information Assistant information

What is a student information assistant?

Student Information Assistants are administrative professionals who help manage and maintain student records within educational institutions. They typically handle tasks such as data entry, updating student information, responding to inquiries, and assisting with registration processes. These assistants play a key role in ensuring that student information is accurate, confidential, and readily accessible when needed. Their work supports the smooth operation of schools, colleges, or universities by facilitating communication between students, staff, and faculty.

What skills and qualifications are needed to be a student information assistant?

To thrive as a Student Information Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry, often supported by a high school diploma or equivalent. Proficiency with student information systems (such as PowerSchool or Infinite Campus), Microsoft Office Suite, and database management is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students, families, and staff. These abilities are crucial for maintaining accurate student records, ensuring data confidentiality, and providing efficient support within an educational environment.

What challenges do student information assistants face, and how can they be managed?

Student Information Assistants often encounter challenges such as managing a high volume of inquiries during peak registration periods, ensuring accuracy when handling sensitive student records, and adapting to frequent changes in institutional policies or software systems. To manage these challenges, it’s important to stay organized, maintain attention to detail, and communicate clearly with both students and staff. Regular training sessions, collaboration with team members, and proactive problem-solving can also help Student Information Assistants stay effective and reduce stress during busy times.

What is the difference between Student Information Assistant vs Student Advisor?

AspectStudent Information AssistantStudent Advisor
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education often required; knowledge of academic programs
Work EnvironmentEducational institutions, offices, student service centersAcademic advising offices, student support centers, colleges or universities
Employer & Industry UsageUniversities, colleges, high schoolsColleges, universities, sometimes high schools with guidance programs
Common Search & Comparison IntentUnderstanding entry-level student support rolesSeeking guidance or academic planning assistance

The main difference is that Student Information Assistants primarily handle administrative tasks related to student records and information, while Student Advisors focus on providing academic guidance and support. Both roles are essential in educational settings but serve different functions within student services.

What are popular job titles related to Student Information Assistant jobs in Washington?

For Student Information Assistant jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Student Information Assistant jobs in Washington look for?

The top searched job categories for Student Information Assistant jobs in Washington are:

What cities in Washington are hiring for Student Information Assistant jobs?

Cities in Washington with the most Student Information Assistant job openings:

Student Information Assistant jobs near you

Student Information Assistant II

Falls Church, VA • On-site

Fairfax County Public Schools
Elementary and Secondary Schools • 10K+ employees

6.8

Company rating: 6.8 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

312th of 638 rated elementary and secondary schools

Great coworkers

People enjoy working here

Recommended by students

Learn more about Fairfax County Public Schoolsexternal

$16.25 - $20.50/hr

Other

Posted 8 days ago

Job description

Summary
In a department or in an alternative, secondary, or high school, performs accurate, responsible, and confidential computerized student information system (SIS) processing, data entry, and complex data and/or statistical reporting following local directives and state guidelines ensuring data accuracy; and performs administrative duties involving public and student contacts.
Qualifications
Required
  • Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
  • Three (3) years of experience in general office administration, one (1) year of which shall have included working as a student information assistant (elementary), student services assistant, or equivalent level.
    • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
  • Knowledge of office procedures and database management methods and practices related to student information including confidentiality requirements.
  • Knowledge of Division regulations, policies, procedures, and processes focused on student enrollment and student records maintenance.
  • Knowledge of county, state, and federal laws and regulations related to the assigned office.
  • Proficiency in the use of technology and ability to learn associated software applications.
  • Attention to detail, with skill in organization and identifying process efficiencies.
  • Ability to process automated data, maintain data files, audit information, retrieve information, and produce complex monthly and/or ad hoc reports.
  • Ability to multitask, work in a busy office environment, and apply time-management skills.
  • Ability to establish and maintain collaborative working relationships with culturally diverse students, families, school staff members, and community members.
  • Ability to communicate effectively, both orally and in writing.
Preferred
  • School-based office experience.

Major Duties/Essential Functions
  1. Performs a variety of technically oriented and confidential tasks related to student information processing, data entry, and complex data and/or statistical reporting as the primary operator of SIS software.
  2. Enters and updates information on each student in SIS including, but not limited to, registration documents, quarterly grades, withdrawals, transfers, schedule changes, transcript updates, and grade point averages.
  3. Processes student school withdrawals/transfers and receives incoming and transfers outgoing student files to and from schools, ensuring documentation is complete to include transcripts and end-of-year report cards.
  4. Maintains student filing systems to include legal control records and action documents, such as parental custody orders and/or legal guardianship and communicates any status changes to a school administrator.
  5. Ensures accurate entry of all student needs into SIS to include English for Speakers of Other Languages, advanced academic programs , special education services, and 504 plans and communicating these assigned areas to appropriate administrator or counselor.
  6. Builds transcripts for new incoming students to ensure end-of-year transcripts are accurate.
  7. Processes and verifies student grades, performing monthly audits in collaboration with the Department of Information Technology to ensure completeness and accuracy for student transcripts.
  8. Tracks necessary attendance data and completes attendance reporting as assigned.
  9. Creates, edits, and maintains the current and future master schedule, assisting the director of student services with problem-solving related to the manipulation of scheduling to resolve issues.
  10. Performs scheduling tasks necessary for the opening, operating, and closing of each school year to include end-of-year processing for seniors.
  11. Reviews system information for errors, performs multiple monthly audits, and records and resolves data issues.
  12. Formats and retrieves information for requested standard and ad hoc queries for a variety of reports and statistical arrays adhering to school division directives and state guidelines relating to the confidentiality of student information data.
  13. Monitors membership report in education decision support library, performs daily queries and ensures membership is certified by principal each month.
  14. Assists office staff/registrar in the collection of registration documents from families with new and/or incoming students during peak times.
  15. Performs related duties as required or assigned.
  16. In a department:
    1. Schedules, maintains confidentiality of, and performs data capture and control operations related to students assigned to special education, ESOL, alternative programs, or general education programs.
    2. Maintains correct data files and cross-references.
    3. Retrieves, reviews, and modifies existing data.
    4. Reviews system information for errors.
    5. Generates weekly and/or monthly reports.
    6. Coordinates communication to schools and program staff regarding the data processing information, adhering to school division directives and state guidelines relating to the confidentiality of student information data.
    7. Prepares manuals and documentation and participates in providing professional development.
    8. Responds to, tests, and implements changes in procedures due to the new computer system and software development.
    9. Performs related duties as required or assigned.

Work Environment/Physical Requirements
This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
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About Fairfax County Public Schools

Sourced by ZipRecruiter

FCPS serves a diverse student population of more than 181,000 students. Fairfax County Public Schools is a Catalyst that transforms our Community's most valuable potential our children and shapes a thriving future. We are the community's gathering place where, together, We foster Creative thinking, a Culture of caring, and Lifelong connections. In our schools, Students share a Diversity of experiences that prepare them for success in a Global society teachers creatively challenge and inspire young minds, and Parents actively engage in their children's future.

Industry

Elementary and secondary schools

Company size

10,000+ Employees

Headquarters location

Falls Church, VA, US

Year founded

1870

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Benefits

Hours and flexibility

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