Shared Services Jobs (NOW HIRING)

JOB OVERVIEW:

Infinity Home Services is seeking a highly organized and detail-oriented Shared Services Specialist to support the Shared Services finance team. This role provides administrative support across key finance operations including banking administration, corporate credit card program support, finance documentation management, vendor maintenance, and finance-related mail processing.

Reporting to the Director of Shared Services, the Shared Services Specialist supports the day-to-day operational execution of finance processes across the organization’s growing portfolio of brands. This role works closely with the shared services team and finance leadership to ensure finance operations are organized, well-documented, and efficiently coordinated.

This position plays an important role in maintaining the administrative infrastructure that supports finance operations across Infinity Home Services. The role is ideal for someone who enjoys is detail-oriented, comfortable working in systems, strong in Excel, and able to support operational processes in a fast-paced environment.

LOCATION:

This is an on-site position located in our Brookfield, WI office.

PRIMARY RESPONSIBILITIES:

Finance Mail & Notice Management

• Receive, sort, and distribute incoming finance-related mail and correspondence
• Scan and route documents to the appropriate finance team members
• Maintain organized digital records of financial correspondence
• Maintain a Finance Notice Log and track items such as tax notices, licensing correspondence, insurance requests, vendor notices, and bank communications
• Escalate time-sensitive notices to the appropriate finance team members

Banking Administration

• Administer corporate banking portals and manage user access
• Coordinate bank account openings, closings, and maintenance
• Maintain records of bank accounts, authorized users, and related documentation
• Support banking integration for new acquisitions, including account setup, documentation collection, and coordination with banking partners

Corporate Credit Card Administration

• Support administration of the company’s Ramp corporate card program
• Coordinate card issuance, cancellations, and user setup
• Maintain cardholder records and documentation
• Assist with periodic reviews of cardholder accounts and credit limits
• Support user inquiries, audit follow-up, and documentation of policies and processes

Finance Operations Support

• Maintain finance documentation, including policies, procedures, and training guides
• Assist with finance project coordination and operational tracking
• Support vendor management and maintenance tasks, including vendor record updates, documentation tracking, and internal coordination
• Provide general administrative and documentation support to the Shared Services team

REQUIREMENTS:

• 2–5 years of experience in finance administration, accounting support, office administration, or operations support
• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong written and verbal communication skills
• Demonstrated service-oriented mindset, supporting internal teams with responsiveness and professionalism
• Ability to maintain accurate records and documentation
• Experience working with financial systems or ERP platforms preferred (Acumatica a plus)
• Ability to work collaboratively with cross-functional teams across the organization

BENEFITS

• Opportunities for professional growth and development tied to your personal interests
• A transparent, supportive, and collaborative work environment
• The chance to make a positive impact on our communities and the environment
• Competitive: Health, dental, and vision coverage, PTO, Paid Holidays, Life Insurance, 401k with match

Infinity Home Services (“IHS”) was founded by Wisconsin entrepreneurs with a simple but ambitious goal: to raise the standard of residential roofing and exterior remodeling and “Save our Communities from Unscrupulous Contractors.”

Today, we are recognized as a leader in our industry delivering exceptional roofing, windows, and siding installation services using only the most trusted, top‑quality materials.

Our platform brings together a family of respected local brands, empowering each to enhance service delivery, strengthen community presence, and expand market share. We stand behind every job we perform, using top quality materials, best‑in‑class installation practices, and an ongoing commitment to do the right thing.

IHS is rapidly expanding both organically and through strategic acquisitions. As we shape the future of the Home Services industry, we seek ethical, forward‑thinking professionals who bring innovation, integrity, and craftsmanship to their roles. The work we perform directly protects our customers’ most important investment, their homes!

IHS is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.