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Scheduler - External Job Description

Department

Integrated Business Planning

Reports To

Integrated Business Planning Manager / PMO Leadership

Position Type

Full-Time, On-Site

Role Level

Scheduler / Developing Scheduler

Company Overview

Spike Electric Controls is a switchgear manufacturer supporting complex power distribution projects. The scheduling function helps convert customer commitments, project requirements, engineering releases, material readiness, vendor performance, and shop capacity into a clear production schedule that supports predictable execution and reliable delivery.

Position Summary

The Scheduler is responsible for data entry, daily maintenance, meeting administration, and routine management of the overall production schedule. This role supports the company scheduling function by ensuring schedule information is accurate, current, visible, and communicated to the right stakeholders.

This is a developing scheduler role within the PMO / scheduling organization. The Scheduler I supports the senior scheduling leader by maintaining schedule data, chairing recurring production and scheduling meetings, documenting action items, following up on updates, and helping the business build a scalable scheduling structure across business units.

As the scheduling organization grows, this role may support or become aligned to a specific business unit, such as Medium Voltage (long-cycle work) or Low Voltage (short-cycle work).

Why This Role Matters

Accurate schedule data is the foundation for production priorities, project communication, capacity visibility, and executive decision-making. The Scheduler helps protect schedule integrity by keeping the schedule current, facilitating the operating cadence, and ensuring open schedule items are documented, assigned, and followed through to closure.

Key Responsibilities

Schedule Data Entry and Daily Maintenance

• Maintain and update the overall production schedule in the company-designated scheduling tools, ERP/MRP systems, trackers, or reports.
• Enter new projects, schedule milestones, key dates, production windows, meeting dates, and status updates as directed by the scheduling leader and PMO.
• Update schedule information daily based on input from Project Management, Production Control, Production, Engineering, Procurement, and other stakeholders.
• Maintain clean schedule data, including accurate dates, milestones, owners, dependencies, constraints, and current status.
• Identify missing, outdated, conflicting, or unclear schedule information and follow up until accurate data is obtained.

Production Meeting Leadership and Administration

• Chair and facilitate the weekly production meeting, ensuring the meeting stays focused on schedule status, priorities, constraints, risks, and required actions.
• Prepare meeting agendas, schedule snapshots, WIP summaries, action logs, and other materials required for effective meeting execution.
• Document decisions, action items, owners, due dates, risks, blockers, and follow-up requirements from weekly production meetings.
• Distribute meeting notes and maintain visibility to open action items until closure.
• Escalate unresolved or recurring issues that may affect the production schedule.

Project KOM and Scheduling Meeting Support

• Chair, facilitate, or support project kick-off meetings (KOMs) and scheduling meetings called by Project Management as required.
• Confirm that project schedule assumptions, milestones, handoffs, and timing expectations are captured and reflected in the production schedule.
• Coordinate with Project Managers to ensure project-level updates are accurately represented in scheduling tools and reports.
• Track schedule-related action items coming out of KOMs and project meetings.
• Support consistent communication between the PMO, scheduling function, production control, and operating departments.

Schedule Visibility, Reporting, and Follow-Up

• Prepare routine schedule reports, lookaheads, dashboards, meeting packets, and status summaries as directed.
• Maintain visibility to current production priorities, upcoming project starts, at-risk milestones, and near-term schedule impacts.
• Follow up with internal stakeholders to collect progress updates and confirm schedule status.
• Track schedule variances, missing updates, late action items, and other items requiring leadership attention.
• Support the senior scheduling leader with data needed for backlog, revenue, and capacity discussions.

Cross-Functional Coordination

• Work closely with the PMO, Project Managers, Production Control, Production leadership, Engineering, Procurement, Sales, and other internal stakeholders.
• Communicate clearly and professionally when requesting updates, clarifications, commitments, or status information.
• Help ensure that schedule changes are visible to the affected departments and stakeholders.
• Support coordination between long-cycle and short-cycle work as the business-unit scheduling structure develops.
• Maintain confidentiality and professionalism when handling schedule, backlog, revenue, capacity, or project-sensitive information.

Process and Continuous Improvement Support

• Support development of standard scheduling templates, meeting formats, action logs, reporting rhythms, and administrative processes.
• Identify opportunities to improve schedule data quality, meeting effectiveness, follow-up discipline, and schedule visibility.
• Help build scalable scheduling practices that can support future business-unit scheduler roles.
• Learn and apply company scheduling standards, terminology, processes, and expectations.
• Support continuous improvement in schedule administration, reporting, and cross-functional communication.

Success Measures

• Production schedule is accurate, current, and consistently maintained.
• Weekly production meetings are organized, productive, and action-oriented.
• Project KOMs and scheduling meetings produce clear schedule assumptions, action items, and follow-up accountability.
• Schedule risks, missing updates, and conflicting information are identified and escalated early.
• Stakeholders have confidence in schedule data, meeting follow-up, and reporting accuracy.
• Scheduling processes become more repeatable and scalable as the business-unit scheduling model develops.

Equal Employment Opportunity and Disclaimer

Spike Electric Controls is an Equal Opportunity Employer. This job description is intended to describe the general nature and level of work performed by employees assigned to this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may evolve based on business needs.

Required Qualifications

High school diploma or equivalent required; associate degree, bachelor degree, or relevant technical/business coursework preferred.

1+ year of experience in scheduling, project coordination, production control, operations administration, planning support, project administration, or a related role.

Strong data entry accuracy, attention to detail, and comfort maintaining structured information across multiple projects.

Proficiency with Microsoft Excel, Outlook, Teams, and common business systems.

Ability to facilitate meetings, capture action items, follow up professionally, and communicate clearly with cross-functional teams.

Ability to manage multiple priorities, deadlines, updates, and stakeholders in a fast-paced environment.

Preferred Qualifications

Experience in manufacturing, fabrication, switchgear, electrical equipment, industrial production, or engineered-to-order environments.

Experience using ERP/MRP systems, scheduling software, project management tools, dashboards, or production tracking systems.

Exposure to production schedules, project schedules, backlog reporting, capacity planning, BOMs, travelers, or manufacturing workflows.

Experience supporting project kick-off meetings, production meetings, PMO meetings, or cross-functional operating reviews.

Familiarity with Medium Voltage, Low Voltage, electrical distribution equipment, or industrial manufacturing terminology is a plus.

Key Competencies

High attention to detail and strong schedule data discipline.

Reliable follow-up and ownership of open items.

Comfortable leading meetings and keeping discussions organized and action oriented.

Professional communication style with the ability to ask for updates, clarify commitments, and escalate issues respectfully.

Strong organizational skills and ability to manage multiple active projects at once.

Curiosity and willingness to learn the business, production flow, and scheduling process.

Calm, steady approach when priorities shift or schedule information changes.

Work Environment and Physical Requirements

On-site role supporting both office and manufacturing-floor environments.

Regular interaction with office teams, production control, project management, engineering, procurement, and manufacturing personnel.

May require walking through production, fabrication, material staging, and other operational areas to gather information or confirm status.

Must be able to operate effectively in a fast-paced manufacturing environment with changing priorities and frequent follow-up requirements.