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Records Management Manager information

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$26.2K

$56.2K

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How much do records management manager jobs pay per year?

As of Jul 27, 2026, the average yearly pay for records management manager in Florida is $56,182.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,600.00 and $70,200.00 per year, depending on experience, location, and employer.

What does a Records Management Manager do?

A Records Management Manager is responsible for developing, implementing, and overseeing policies and procedures related to the creation, storage, retrieval, and disposal of organizational records. They ensure that records are managed efficiently and in compliance with legal and regulatory requirements. This role also involves training staff, maintaining records management systems, and safeguarding sensitive information. Additionally, they often coordinate with other departments to ensure proper records retention and facilitate audits or information requests.

What are some typical challenges faced by Records Management Managers, and how can they be addressed?

Records Management Managers often encounter challenges such as ensuring compliance with evolving regulations, managing large volumes of both physical and digital records, and promoting consistent records retention practices across departments. To address these, managers typically implement robust records management policies, regularly train staff, and collaborate closely with IT and compliance teams to ensure secure and organized recordkeeping. Staying updated on industry standards and leveraging automation tools can also greatly enhance efficiency and accuracy in managing records.

What are the key skills and qualifications needed to thrive as a Records Management Manager, and why are they important?

To thrive as a Records Management Manager, you need expertise in information governance, document control, compliance standards, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valued. Strong organizational skills, attention to detail, and the ability to communicate policies clearly set standout professionals apart. These skills are crucial for ensuring data integrity, regulatory compliance, and efficient access to organizational information.

What is the difference between Records Management Manager vs Records Coordinator?

AspectRecords Management ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in records management, information science, or related field; certifications like ARMA or AIIM are common.Usually requires a high school diploma or associate degree; certifications are less common but may include records management or administrative courses.
Work EnvironmentWorks in office settings, overseeing records policies, compliance, and management systems.Works in similar office environments, handling day-to-day record processing and data entry.
Employer & Industry UsageEmployed by corporations, government agencies, and institutions managing large volumes of records.Employed in similar settings, often supporting the records management team with administrative tasks.

The main difference is that Records Management Managers oversee the entire records program, including policies and compliance, while Records Coordinators handle the operational tasks of maintaining and organizing records. Both roles are essential but differ in scope and responsibility.

What are the most commonly searched types of Records Management jobs in Florida? The most popular types of Records Management jobs in Florida are:
What are popular job titles related to Records Management Manager jobs in Florida? For Records Management Manager jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Records Management Manager jobs in Florida look for? The top searched job categories for Records Management Manager jobs in Florida are:
What cities in Florida are hiring for Records Management Manager jobs? Cities in Florida with the most Records Management Manager job openings:
What are popular job titles related to Records Management Manager jobs in FL? For Records Management Manager jobs in FL, the most frequently searched job titles are:
Records Management Manager jobs near you
Infographic showing various Records Management Manager job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $56,182 per year, or $27 per hour.
Specialist, Records Management

Specialist, Records Management

The School District of Manatee County

Sarasota, FL • On-site

Full-time

Posted 4 hours ago

School District of Manatee County rating

6.2

Company rating: 6.2 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

420th of 616 rated elementary and secondary schools

Job description

THE SCHOOL BOARD OF MANATEE COUNTY
Local Title: SPECIALIST, RECORDS MANAGEMENT
State Title: Records Specialist
JOB DESCRIPTION
JOB GOAL:
To ensure that the District is in compliance with all governmental regulations regarding records management, and to maintain an efficient and effective system for storing, retrieving and preserving all of the District records.
QUALIFICATIONS:
  1. High School Diploma or equivalent
  2. Minimum of three (3) years in record retention and management.
  3. Experience in micrographics and digital imaging.
  4. Experience working with various forms of storage media, including paper, digitally scanned images, disk, tape, CD-ROM, microfilm, etc., preferred.
  5. Excellent knowledge of applicable data privacy practices and laws.
  6. Certified Records Manager, preferred.
  7. A comparable amount of training and experience may be substituted for the minimum requirements.

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of laws, rules and procedures related to records and forms management. Knowledge and understanding of the purpose of record retention and disposition. Ability to understand and follow written and oral instructions. Ability to read, interpret and apply rules, regulations, and procedures. Ability to communicate effectively both verbally and in writing with school personnel and public. Ability to promote a smooth flow of business, to maintain confidentiality and to establish and maintain positive working relationships with others. Ability to keep records and files, to assemble and organize data and to prepare composite reports from such data. Knowledge of indexing and retrieval of information. Skill in the use of modern office machines and microfilm equipment. Ability to perform assigned tasks with minimal supervision.
REPORTS TO:
Supervisor, Property Records/Records Management
SUPERVISES:
N/A
PERFORMANCE RESPONSIBILITIES:
  1. Acquire and maintain Florida Certified Records Manager (FCRM) certification. Support and serve as backup to the District's Records Management Liaison Officer (RMLO) to the Florida Department of State, Division of Library and Information Services to implement statutory requirements. Provide a comprehensive records management program throughout the District.
  2. Research, plan, and coordinate the implementation and use of advanced recordkeeping systems including, but not limited to, document imaging systems and electronic forms projects.
  3. Coordinate a systematic plan of storage. Secure, organize, and maintain records section of warehouse and external storage facilities to fully utilize available space and allow for expedient retrieval.
  4. Initiate survey and inventory of all records as the basis for planning and launching a Central Records program.
  5. Manage records access requests and respond in an appropriate and timely manner and in accordance with federal, state and School Board policies.
  6. Coordinate district-wide retention requests to ensure records are received, stored, and appropriately retained or destroyed, in accordance with state and federal regulations.
  7. Maintain accurate records and provide reports regarding inventory, activity, and pertinent records-related information.
  8. Communicate directly with administrators, department heads, as well as school and district staff to provide guidance.
  9. Serve as resource person for records management concerns system-wide, addressing unique and common concerns.
  10. Implement retention schedules and coordinate legal destruction of records in accordance with State Disposition Procedures.
  11. Remain current in knowledge of federal and state laws and regulations as well as Board policies to ensure District compliance.
  12. Design training programs and provide workshops for District personnel to ensure they are well informed about records management laws, rules, and procedures and in identifying records for retention or destruction.
  13. Extract specific information from the Student Information Systems, as required.
  14. Maintain a production log of documents microfilmed and/or digitally imaged and destroyed.
  15. Assist in creating and maintaining a process for permanent retention by means of digital imaging for district records.
  16. Prepare and scan documents with a permanent retention for microfilm and/or digital imaging.
  17. Recommend new or revised policies and procedures related to records management to ensure efficiency and compliance.
  18. Maintain Records Management external website and internal enterprise document management site.
  19. Maintain inventory, perform inspections of processed film/scans and organize the transmittal of original microfilm and scanned files to off-site storage in compliance with 1B-26, F.A.C.
  20. Ensure vital records protection, disaster planning and recovery.
  21. Perform routine user maintenance of micrographic and document management not requiring manufacturer or vendor service.
  22. Adhere to job aids, standard operating procedures, and records management documentation.
  23. Support and promote plans for integrating electronic records with intranets, extranets, portals, document repositories, and content management systems.
  24. Develop and maintain business processes and standards for ensuring that all records generated electronically are coherently uniform in structure and appearance.
  25. Assess compatibility of electronic record formats with statutory regulations; propose changes where necessary.
  26. Ensure that authorized personnel, as applicable to the situation, can rapidly and efficiently retrieve stored electronic records for examination.
  27. Liaise with IT Division team members and systems experts on hardware and software issues that affect the availability and accessibility of electronic records, wherever they exist.
  28. Maintain awareness and knowledge of developments within the electronic records management industry.
  29. Receive, organize, and prioritize departmental documentation for scanning and related production activities.
  30. Input documentation into district's imaging systems via scanning devices.
  31. Ensure that image quality of scanned documents are appropriate and conform to district standards.
  32. Work closely with IT team members to fully secure electronic records and maintain a security group structure based on district assigned job roles.
  33. Where necessary, provide end-user training and support for document imaging and scanning hardware and software.
  34. Liaise with third-party support and equipment vendors.
  35. Demonstrate initiative in the performance of assigned responsibilities.
  36. Model and maintain high ethical standards.
  37. Maintain confidentiality of student and district records and other work-related matters.
  38. Exhibit interpersonal skills to work as an effective team member.
  39. Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
  40. Follow attendance, punctuality, and proper dress rules.
  41. Keep supervisor informed of potential problems or unusual events.
  42. Follow all School Board policies, rules and regulations.
  43. Demonstrate support for the School District and its goals and priorities.
  44. Perform other tasks consistent with the goals and objectives of this position.
  45. As technology systems evolve duties, responsibilities and activities may change and new ones may be assigned at any time.

PHYSICAL REQUIREMENTS:
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force and/or up to 10 pounds of force as needed to move objects.
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.
Board approved on:
07/26/2010
Revised:
05/22/2018
03/10/2020
02/13/2024
SALARY SCHEDULE: SAMP
PAY GRADE: D02
SHORT TITLE: SUP163
STATE JOB CODE: 77641
Pay Scale
Approved Budget Annual Salary Range : : $38,814 - $42,872

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