Records Management Assistant Jobs in Texas (NOW HIRING)

Salary : $45,342.00 - $52,597.00 Annually
Location : Denton, TX
Job Type: Full-Time Non-Exempt
Job Number: 26-145
Department: Records Management - PR_1061
Opening Date: 08/05/2026
Closing Date: Continuous
Description
The Records Analyst I works under moderate supervision to guide, assist, and support Denton County departments by educating and consulting with employees on records management requirements and best practices to ensure all Denton County records are created, maintained, managed, protected, and disposed of in compliance with Texas State laws and rules and Denton County polices.
The Records Analyst I operates the Denton County Records Center securely and efficiently and follows department procedures to promptly fulfill routine service requests for storage, retrieval, and destruction services.
The Records Analyst I is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to their County Department.
Examples of Duties
Utilizes specialized records management knowledge to advise, collaborate, and consult with Denton County employees about their department's records and records management practices and provides guidance and recommendations to improve efficiency and ensure compliance with State laws and rules and Denton County policies.
Explains complex records management concepts and compliance requirements to Denton County employees and assists employees in complying with these requirements.
Monitors the storage and disposition of records according to approved retention schedules to ensure compliance with all applicable Federal, State and Local regulations.
Assists with special projects (audits, data ingests, data cleanup, etc.).
Operates and manages the physical records management system, digital records repository, and equipment for the preservation and storage of records.
Prepares documents for imaging, operates electronic scanning equipment, and converts scanned material to digital format.
Evaluates image quality and suitability of digital documents and microfilm in accordance with applicable standards and regulations.
Conducts inventories and performs analysis to determine departmental recordkeeping requirements for physical and digital records in accordance with the Denton County Records Management Program Resolution.
Assists with the development of records control schedules based on departmental recordkeeping requirements and in compliance with all applicable Federal, State and Local regulations.
Maintains the Records Center to ensure the proper care and storage of local government records of permanent value in accordance with industry standards and Texas Local Government Code.
Safely and securely transports boxes of paper records between Denton County office locations and the Denton County Records Center, which is a climate-controlled warehouse environment. This task requires operation of the Records Management departmental vehicle and task-appropriate equipment such as a manual pallet jack, utility cart, or hand-truck/dolly.
Coordinates the conversion of digital images to microfilm and the maintenance of microfilm libraries and inventory.
Examines and evaluates records-management systems to improve existing methods for efficient handling, protection, and disposition of records and information.
Ensures security and/or confidentiality of records in accordance with the Denton County Records Management Program Resolution.
Assists with the implementation of instructor led and online records and information management training courses for county departments and staff.
Conducts complex records inventories and analysis to determine retention, sealing or destruction requirements.
Regular and punctual attendance is required.
Performs other related duties as required.
Minimum Qualifications
High School Diploma or GED and a minimum four years of experience in a related field; or an equivalent combination of education and related experience required.
Bachelor's degree in Records Management, Library and Information Sciences Public Administration, Business Administration, or a directly related field preferred. Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred.
Must be a U.S. citizen.
Must not have any Class B misdemeanor or higher convictions or deferred adjudications.
Possession of a valid driver's license.
Must be able to obtain a State of Texas driver's license within 90 days of employment.
Supplemental Information
To ensure proper delivery of emails please add to your email safe list.
Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.
*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.
Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.
Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.
01
Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.COMPLETED APPLICATION ACKNOWLEDGMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.
02
Do you have a high school diploma or GED?

• yes
• No

03
Please indicate the highest level of education obtained:

• No High School Diploma or GED
• General Equivalency Diploma
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctorate
• PHD
• Medical Doctor

04
How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.

• No College Credit - 14 Credit Hours
• 15-29 Credit Hours
• 30-44 Credit Hours
• 45-59 Credit Hours
• 60-89 Credit Hours
• 90-119 Credit Hours
• 120-149 Credit Hours
• 150-179 Credit Hours
• 180-209 Credit Hours
• 210-239 Credit Hours
• 240-269 Credit Hours
• 270-299 Credit Hours
• 300-329 Credit Hours
• 330-359 Credit Hours
• 360-389 Credit Hours
• 390 Credit Hours or more

05
I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A.
06
Please select the years of full-time experience you have equivalent experience you have in records management or other related fields: NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

• Less Than 6 Months
• At least 6 Months, but less than 1 Year
• 1 Year
• At least 1 Year 6 months, but less than 2 years
• 2 Years
• 3 Years
• 4 Years
• 5 Years
• 6 Years
• 7 Years
• 8 Years
• 9 Years
• 10 Years
• 11 Years
• 12 Years
• 13 Years
• 14 Years
• 15 Years or more

07
Which if any, of the certification(s) do you have? (Check all that apply) All certifications must be current. NOTE: YOU MUST PROVIDE ALL LICENSE AND CERTIFICATION INFORMATION ON THE EMPLOYMENT APPLICATION IN THE "CERTIFICATES and LICENSES" FIELD OR RISK DISQUALIFICATION. You must provide documentation of any license(s) or certification(s) indicated below if an employment opportunity is offered and accepted.

• Certified Records Information Manager (RIM)
• Certified Records Manager (CRM)
• Local Government Archives and Records Administration Certificate
• None of the Above

08
Describe your experience with the creation and implementation of records retention schedules or other records policies.
09
Give examples of your experience with software used to organize information, for example: archival systems, document management systems, or hardware and software used for scanning.
10
Please list your technical writing experience, such as creating procedure manuals, project reports, or other technical documentation.
11
This is an on-site position with work hours from 8:00 AM to 5:00 PM, Monday through Friday. Punctuality and reliable attendance are essential. Can you meet these attendance requirements? What would your previous supervisor say about your punctuality and attendance?
12
Describe your experience delivering training presentations or creating or developing online training and outreach.
13
Do you possess a valid driver's license?

• Yes
• No

14
A valid driver's license is required for this position. Safely and legally operating a Denton County vehicle is a job expectation for this position. Are you able to meet these requirements and operate a county vehicle?

• Yes
• No

15
This position involves moving boxes of paper records weighing up to 50 lbs. between department locations using carts, dollies, and manual pallet jacks, as well as retrieving boxes from a climate-controlled warehouse. Are you comfortable performing these physical tasks as part of your job duties?

• Yes
• No

16
This job requires CJIS security clearance because it involves access to sensitive Criminal Justice Information. This includes a criminal history check. Do you foresee any issues that could prevent you from passing this check?

• Yes
• No

17
Do you have any Class B misdemeanor or higher convictions or deferred adjudications?

• Yes
• No

18
Where did you hear about this position?

• Denton Record Chronicle
• Governmentjobs.com
• Monster.com
• Indeed
• Craigslist
• Facebook
• Other

19
If you selected "Other" in the previous question, please specify how you were referred to this position.
20
Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. INTERVIEW ACKNOWLEDGMENT: I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A.
21
I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I wi