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Records Management Assistant Jobs in Alabama (NOW HIRING)

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Records Management Assistant information

See Alabama salary details

$24.5K

$44.6K

$62.5K

How much do records management assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for records management assistant in Alabama is $44,585.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Alabama?

The most popular types of Records Management jobs in Alabama are:

What cities in Alabama are hiring for Records Management Assistant jobs?

Cities in Alabama with the most Records Management Assistant job openings:

What are popular job titles related to Records Management Assistant jobs in AL?

For Records Management Assistant jobs in AL, the most frequently searched job titles are:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, and 4% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $44,585 per year, or $21.4 per hour.

Assistant Practice Manager

SolvENT Management Services

Tuscaloosa, AL • On-site

$21 - $25/hr

Full-time

Re-posted yesterday

Job description

Position Summary
The Assistant Practice Manager supports the Practice Administrator in the daily operations of a fast-paced, growing, ENT practice. This position serves as a hands-on operational leader responsible for supporting front office, clinical, administrative, and revenue cycle functions to ensure efficient workflows, exceptional patient experiences, and strong financial performance.
The Assistant Practice Manager provides leadership and operational support across departments and is expected to function as a working manager who can step into front office, clinical coordination, scheduling, insurance verification, medical records management, and patient service functions as needed. This role serves as a trusted resource for providers, employees, and patients while helping drive operational excellence and accountability throughout the practice.
Key Responsibility Areas
Practice Operations
  • Assist the Practice Administrator with day-to-day management of practice operations.
  • Monitor workflows and identify opportunities to improve efficiency, productivity, and patient satisfaction.
  • Serve as an operational resource for providers and staff.
  • Assist in implementing policies, procedures, and organizational initiatives.
  • Support staffing plans and workflow adjustments to meet patient volume demands.
  • Act on behalf of the Practice Administrator during periods of absence as directed.
Front Office Leadership
  • Provide oversight and support for scheduling, registration, check-in, check-out, and telephone operations.
  • Ensure accurate collection of demographic, insurance, and financial information.
  • Assist with complex patient service concerns and service recovery efforts.
  • Provide direct front office coverage during staffing shortages or periods of increased patient volume.
  • Monitor front office performance and workflow metrics.
Clinical Operations Support
  • Collaborate with clinical staff to support efficient patient flow and provider schedules.
  • Assist with coordination of referrals, diagnostic testing, surgical scheduling, and follow-up care.
  • Provide operational support to clinical staff during staffing shortages or high-volume periods.
  • Facilitate communication between providers, clinical employees, and administrative teams.
  • Maintain awareness of clinical workflows to ensure continuity of operations across departments.
Revenue Cycle & Insurance Support
  • Assist with insurance verification, referrals, prior authorizations, and payer requirements.
  • Support claim follow-up, denial resolution, credit balance reviews, and refund processing.
  • Respond to patient insurance and billing inquiries.
  • Monitor processes that impact reimbursement and collections.
  • Help ensure accurate documentation supporting claim submission and payment.
Medical Records & Disability Administration
  • Coordinate medical records requests and release of information activities.
  • Assist with disability, FMLA, return-to-work, and other patient-related documentation.
  • Track documentation deadlines and ensure timely completion.
  • Conduct periodic audits of medical records, insurance information, and administrative documentation.
  • Maintain compliance with HIPAA and organizational privacy standards.
Staff Development & Training
  • Assist with onboarding and training of new employees.
  • Provide coaching and guidance to team members.
  • Promote teamwork, accountability, and a positive culture.
  • Identify opportunities for process improvement and staff development.
  • Escalate employee relations and performance concerns to the Practice Administrator.
Preferred Qualifications
  • Minimum of 3 years of experience in a medical practice leadership or supervisory role.
  • Experience in ENT, surgical, or other specialty practice environments preferred.
  • Experience with both front office and clinical operations strongly preferred.
  • Knowledge of insurance verification, prior authorizations, and revenue cycle processes.
  • Experience managing medical records, disability forms, and patient documentation requests.
  • Strong organizational, communication, and leadership skills.
  • Proficiency with EMR/EHR systems and practice management software.
  • Medical Assistant experience or certification preferred but not required.

 

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