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Records Management Assistant Jobs in Alabama (NOW HIRING)

Family Life Center

Administrative Assistant I

Attalla, AL · On-site

$12 - $14/hr

Experience with records management software * Experience with arranging meetings and events ... As an Administrative Assistant, you will use your strong organizational and time management skills ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Alabama

Records Management Assistant information

See Alabama salary details

$24.5K

$44.6K

$62.5K

How much do records management assistant jobs pay per year?

As of Jul 27, 2026, the average yearly pay for records management assistant in Alabama is $44,585.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What do record assistants do?

Records Management Assistants organize, maintain, and retrieve physical or electronic records to ensure accurate and efficient document management. They may also input data into management systems, ensure compliance with record-keeping policies, and assist with archiving or disposal processes. Strong attention to detail and familiarity with record management software are often required.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management assistants organize, maintain, and ensure the proper handling of records efficiently and consistently within an organization.

Is records management a stressful job?

Records management assistants often handle organized document storage, retrieval, and compliance tasks, which can involve repetitive work and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Effective time management and familiarity with records management software can help reduce stress.
What are the most commonly searched types of Records Management jobs in Alabama? The most popular types of Records Management jobs in Alabama are:
What cities in Alabama are hiring for Records Management Assistant jobs? Cities in Alabama with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in AL? For Records Management Assistant jobs in AL, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Alabama as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,585 per year, or $21.4 per hour.

Deficiency Records Manager, Journeyman

Vector CSP LLC

Mobile, AL • On-site

$90K - $110K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

Clearance Required: Active Secret clearance

Education:

  • Bachelor’s degree, or experience in deficiency records management, deficiency records system upgrade and testing, and project management
  • Security + certification

Experience Required:

  • Proficient in the use of the Government Technical Support Management (TSM) system and the Electronic Trial Card (ETC) tool
  • Knowledge of ship construction
  • Expertise in Microsoft Office suite applications


Job Summary: Provide onsite deficiency records management, TSM system upgrade and testing, and project management support to the USCG Offshore Patrol Cutter (OPC) Project Resident Office (PRO). This work shall be performed at the office in OPC PRO in Mobile, AL.

Essential Duties:

  • Provide TSM System and ETC system overview customer and stakeholders
  • Support tracking deficiency records and processes
  • Develop and maintain ship unique data and database for OPC PRO deficiency record input into the ETC tool and TSM system
  • Assist in maintaining and updating the status of deficiency records, and preparation of various reports, technical briefings, assessments, audits, and milestone reviews
  • Assist with pre-screening and screening activities before, during and post trials
  • Assist with the tracking, defect coding, and other applicable technical assistance on all trial cards from the ETC tool creation, through closure in the TSM system
  • Maintain a deployable mini-local area network for sea trials
  • Attend and support meetings and program reviews
  • Physical Abilities: Requires moderate walking and movement through an active shipyard and OPCs under construction. Employee shall provide and wear Personal Protective Equipment as required by standard industry practice when out in the shipyard.

Salary: The projected salary range for this position is $90,000-$105,000 and is based on experience and contractual requirements. However, this is not a guarantee of salary.

Benefits: We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.

For assistance, please contact our Human Resources Department by telephone at (252) 337-5120 or by email at human.resources@vectorcsp.com.

We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

Like us on Facebook, https://www.facebook.com/VectorCSP/ & follow us on LinkedIn, https://www.linkedin.com/company/vectorcsp/