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On Call Scheduler Jobs (NOW HIRING)

Symphony Pointe

Medication Aide - On-Call

Elkhorn, NE · On-site

$16.25 - $19.50/hr

If you enjoy caring for others and want the flexibility of an on-call schedule, we'd love to have you join our team. What You'll Do * Safely administer medications according to physician orders and ...

Symphony Pointe

Medication Aide - On-Call

Elkhorn, NE · On-site

$16.25 - $19.50/hr

If you enjoy caring for others and want the flexibility of an on-call schedule, we'd love to have you join our team. What You'll Do * Safely administer medications according to physician orders and ...

Symphony Pointe

Medication Aide - On-Call

Elkhorn, NE

$16.25 - $19.50/hr

If you enjoy caring for others and want the flexibility of an on-call schedule, we'd love to have you join our team. What You'll Do * Safely administer medications according to physician orders and ...

Symphony Pointe

Medication Aide - On-Call

Omaha, NE · On-site

$16.25 - $19.50/hr

If you enjoy caring for others and want the flexibility of an on-call schedule, we'd love to have you join our team. What You'll Do * Safely administer medications according to physician orders and ...

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On Call Scheduler information

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How much do on call scheduler jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for on call scheduler in the United States is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.32 per hour, depending on experience, location, and employer.

What does an on call scheduler do?

An On Call Scheduler is responsible for coordinating and assigning shifts for employees or service providers who are available on an as-needed basis. They manage last-minute schedule changes, fill open shifts due to absences, and ensure adequate coverage to meet organizational needs. On Call Schedulers often use scheduling software to track availability, communicate with staff, and respond quickly to staffing emergencies. This role is common in healthcare, customer service, and other industries that require 24/7 coverage.

What are the key skills and qualifications needed to thrive as an on call scheduler, and why are they important?

To thrive as an On Call Scheduler, you need strong organizational skills, attention to detail, and experience with scheduling or administrative operations, often supported by a high school diploma or equivalent. Familiarity with scheduling software, phone systems, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to remain calm under pressure help set top performers apart. These skills are vital for ensuring efficient coverage, minimizing scheduling conflicts, and maintaining smooth operations within organizations that rely on timely staffing.

What are some common challenges faced by an on call scheduler, and how can they be effectively managed?

On Call Schedulers often encounter challenges such as last-minute shift changes, staff shortages, and balancing multiple scheduling requests simultaneously. Effective time management, clear communication, and proficiency with scheduling software are key to managing these issues. Building strong relationships with staff and staying organized can help ensure shifts are covered smoothly, even during high-demand periods. Being adaptable and proactive in problem-solving is crucial to success in this dynamic role.

What is the difference between On Call Scheduler vs Nurse Scheduler?

AspectOn Call SchedulerNurse Scheduler
CredentialsTypically no specific certifications required, but familiarity with scheduling software is commonOften requires nursing licenses or certifications depending on the healthcare setting
Work EnvironmentPrimarily office or administrative setting, coordinating schedules across departmentsHospital, clinic, or healthcare facility environment, directly involved in patient care scheduling
Employer & IndustryHospitals, clinics, healthcare organizationsHospitals, nursing homes, clinics, healthcare facilities
Search & Comparison IntentPeople comparing scheduling roles in healthcareHealthcare professionals or administrators seeking nursing-specific scheduling roles

The main difference is that an On Call Scheduler manages staff schedules across various departments without direct patient care, while a Nurse Scheduler specifically arranges shifts for nursing staff, often requiring nursing credentials. Both roles are essential in healthcare settings but focus on different aspects of staff coordination.

More about On Call Scheduler jobs

What cities are hiring for On Call Scheduler jobs?

Cities with the most On Call Scheduler job openings:

What are the most commonly searched types of Scheduler jobs?

The most popular types of Scheduler jobs are:

What states have the most On Call Scheduler jobs?

States with the most job openings for On Call Scheduler jobs include:

What job categories do people searching On Call Scheduler jobs look for?

The top searched job categories for On Call Scheduler jobs are:

On Call Scheduler jobs near you
Infographic showing various On Call Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% Locum Tenens, 1% As Needed, 79% Full Time, 13% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $44,663 per year, or $21.5 per hour.

SCHEDULER for Homecare

Senior Helpers Central Dallas

Dallas, TX • On-site

$15.75 - $19.75/hr

Full-time

Posted 2 days ago

New

Job description

We are looking for an experienced scheduler who understands that successful home care scheduling is more than filling shifts—it requires anticipating problems, building strong caregiver relationships, communicating with families, and taking ownership of the schedule. Key Responsibilities 

Scheduling & Caregiver Coordination

  • Build, maintain, and manage caregiver schedules in WellSky for all new and existing clients based on client care plans, needs, preferences, and caregiver qualifications.
  • Match caregivers appropriately with clients based on skills, experience, availability, compatibility, location, and other case-specific requirements.
  • Maintain schedules proactively, with routine schedules completed and confirmed at least three days in advance whenever possible.
  • Respond quickly to caregiver call-outs, tardiness, scheduling conflicts, emergencies, and open shifts; coordinate replacement or back-up coverage to minimize disruptions in client care.
  • Monitor schedules throughout the day for uncovered shifts, potential conflicts, overtime, excessive travel, or other staffing concerns.
  • Work with management to schedule cases appropriately while remaining mindful of overtime, caregiver utilization, and established case profitability.

WellSky Scheduling & Documentation

  • Maintain accurate, real-time scheduling information in WellSky, including caregiver assignments, schedule changes, cancellations, call-outs, replacements, and other scheduling activity.
  • Ensure caregiver availability and relevant scheduling information are current in WellSky.
  • Document scheduling communications, exceptions, and significant issues according to company procedures.
  • Review caregiver clock-in/clock-out activity and audit shifts to identify discrepancies between scheduled and worked hours.
  • Escalate unresolved timekeeping, attendance, or scheduling discrepancies to management.

Client & Caregiver Communication

  • Serve as the primary point of contact for clients and families regarding caregiver schedules and scheduling changes.
  • Communicate caregiver changes, delays, replacements, and other schedule updates promptly and professionally.
  • Maintain positive working relationships with clients, families, and caregivers while setting clear expectations regarding schedules and availability.
  • Communicate with caregivers regarding assignments, schedule expectations, client-specific requirements, and changes to their schedules.

Staffing & Workforce Planning

  • Identify recurring coverage challenges, difficult-to-fill shifts, geographic gaps, and caregiver availability shortages.
  • Regularly communicate specific hiring needs to management/recruiting, including needed availability, locations, schedules, skills, and qualifications.
  • Assist, as assigned, with monitoring caregiver credentials and required documentation and alert management to upcoming expirations or missing documentation.

Problem Resolution & On-Call

  • Use sound judgment, urgency, and problem-solving skills to resolve scheduling issues while maintaining continuity and quality of client care.
  • Participate in the on-call schedule including responding to after-hours scheduling emergencies and caregiver call-outs.
  • Work with management to address client or caregiver complaints, incidents, injuries, performance concerns, and other issues that affect scheduling or service delivery.

Emergency Fill-In Coverage, If Required

  • While rare, emergencies happen and urgent caregiver coverage may arise, or a last-minute shift cannot reasonably be filled. Your help as a caregiver may be neededI 
Ideal Candidate / Qualifications
  • Minimum 1 year of scheduling experience in a home care agency, home health agency, senior living community, healthcare facility, or similar medium to high-volume staffing environment.
  • WellSky proficiency strongly preferred, including caregiver scheduling, maintaining availability, managing open shifts, documenting schedule changes, and reviewing timekeeping/clock-in activity.
  • Strong problem-solving and critical-thinking skills, with the ability to make sound decisions quickly when dealing with call-outs, uncovered shifts, caregiver conflicts, and last-minute changes.
  • Highly organized with the ability to manage multiple schedules, priorities, and urgent issues simultaneously.
  • Strong communication and interpersonal skills with the ability to work professionally with caregivers, clients, families, and office staff.
  • Proactive rather than reactive—able to anticipate coverage problems and address them before they become emergencies.
  • Comfortable working independently and taking ownership of the schedule from beginning to resolution.
  • Dependable and able to participate in a rotating after-hours/on-call schedule.
  • Home care or senior care scheduling experience is strongly preferred.

Why Work for Senior Helpers?

  • Great Place to Work® Certified—91% of our employees say Senior Helpers is a great place to work. We understand that our employees are with us to keep our business running and moving forward.
  • Autonomy—We encourage our team members’ independence and believe in our team to complete their job duties without micromanaging
  • Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony

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