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Executive Scheduler Jobs (NOW HIRING)

Atlanta Property Pros

An Executive Assistant's duties will involve duties like managing the executive's schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely ...

NexCore Group

Executive Scheduling Coordinator

Denver, CO · On-site

$60K - $75K/yr

Executive Scheduling Coordinator Job Category: Administration Full-Time On-site Corporate Office Denver, CO 80202, USA Description Key Responsibilities Calendar Ownership & Optimization * Fully ...

The Bureau

An Executive Assistant's duties will involve duties like managing the executive's schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely ...

The Bureau

Executive Assistant

Easley, SC · On-site

An Executive Assistant's duties will involve duties like managing the executive's schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely ...

Timpl

Executive Assistant

Savannah, GA · On-site

Maintains executive's schedule by planning and scheduling meetings,\n conferences, teleconferences, and making travel arrangements, preparing and\n editing correspondence, presentations, and reports ...

Odorzx

Executive Assistant

Diamond Bar, CA · On-site

This role requires someone who can operate at a high level, manage competing priorities, and mirror an executive schedule with professionalism and flexibility. Confidentiality, precision, and follow ...

ODORZX INC.

Executive Assistant

Diamond Bar, CA · On-site

Manage complex calendars, travel arrangements, and scheduling * Coordinate meetings, prepare ... Travel as required and adjust work hours to align with executive availability * Anticipate needs ...

ODORZX INC.

Executive Assistant

Diamond Bar, CA · On-site

Manage complex calendars, travel arrangements, and scheduling * Coordinate meetings, prepare ... Travel as required and adjust work hours to align with executive availability * Anticipate needs ...

Axelon

Executive Assistant

Annapolis Junction, MD · On-site

Coordinate calendars, meetings, and executive schedules. * Prepare correspondence, reports, presentations, and meeting minutes. * Prepare annual schedules for Board, Town Hall, and Executive Staff ...

ODORZX INC.

Executive Assistant

Diamond Bar, CA · On-site

Manage complex calendars, travel arrangements, and scheduling * Coordinate meetings, prepare ... Travel as required and adjust work hours to align with executive availability * Anticipate needs ...

ODORZX INC.

Executive Assistant

Diamond Bar, CA

Manage complex calendars, travel arrangements, and scheduling * Coordinate meetings, prepare ... Travel as required and adjust work hours to align with executive availability * Anticipate needs ...

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Executive Scheduler information

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How much do executive scheduler jobs pay per hour?

As of Jul 10, 2026, the average hourly pay for executive scheduler in the United States is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Scheduler, and why are they important?

To thrive as an Executive Scheduler, you need exceptional organizational skills, attention to detail, and experience with calendar management, often supported by a background in administrative support or executive assistance. Proficiency with scheduling software like Microsoft Outlook, Google Calendar, and virtual meeting platforms is typically required. Strong communication, discretion, and problem-solving abilities make someone stand out in this position. These skills ensure executives' time is managed efficiently, confidential information is protected, and shifting priorities are handled smoothly.

How does an Executive Scheduler typically handle last-minute changes and conflicting priorities?

Executive Schedulers frequently encounter unexpected changes, such as urgent meetings, travel disruptions, or shifting priorities. To manage these challenges, they rely on excellent organizational skills, proactive communication with executives and stakeholders, and the use of digital scheduling tools. Building strong relationships with internal teams and external contacts also helps to negotiate and re-prioritize appointments efficiently. Adaptability and a calm approach are essential to ensuring the executive’s schedule remains productive and aligned with business goals.

What is the difference between Executive Scheduler vs Administrative Assistant?

AspectExecutive SchedulerAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles prefer experience in scheduling or office managementHigh school diploma; often requires administrative or clerical training
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, government agencies, and organizations
Employer & Industry UsageUsed mainly in corporate, legal, or government sectors for high-level executivesCommon across industries for general office support
Primary ResponsibilitiesManaging executive schedules, appointments, and meetingsHandling correspondence, filing, and general administrative tasks

The main difference between an Executive Scheduler and an Administrative Assistant lies in their focus. An Executive Scheduler specializes in managing high-level executives' calendars and appointments, requiring specific scheduling skills. An Administrative Assistant provides broader office support, handling various administrative duties. Both roles are essential for organizational efficiency but differ in scope and specialization.

What does an Executive Scheduler do?

An Executive Scheduler is responsible for managing and organizing the calendar and appointments of high-level executives within an organization. They coordinate meetings, travel arrangements, conference calls, and often serve as a key point of communication between the executive and both internal and external stakeholders. Their role requires outstanding organizational, communication, and problem-solving skills to handle conflicting priorities and ensure the executive’s time is used efficiently.
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Executive Scheduler jobs near you
Senior Executive Scheduler

Senior Executive Scheduler

Articus Solutions, LLC

Washington, DC • On-site

Full-time

Re-posted 18 days ago

Job description

Overview
Join Our Talent Network
Stay connected. Explore future opportunities. Engage on your terms.
Our Talent Network is designed for professionals who want to stay informed about upcoming Chenega MIOS opportunities in government contracting-without committing to a formal job application.
Senior Executive Scheduler
Washington, DC
Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer's core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!
Articus Solutions, LLC is a certified ANC 8(a), Small Disadvantaged Business (SDB) headquartered in Colorado Springs, Colorado. We provide world-class Engineering, Integrated Hardware and Software, Advisory & Assistance Services (A&AS), Program & Project Management, Subject Matter Experts, Financial & Administrative Services, and Records Management Services. Articus has extensive experience supporting customers throughout the US and around the globe and is a wholly owned subsidiary of Chenega Corporation.
The Senior Executive Scheduler provides dedicated executive scheduling and time management support to Pension Benefit Guaranty Corporation (PBGC) senior leadership. The Senior Executive Scheduler functions as a trusted operational partner responsible for ensuring executive time is aligned with mission priorities, statutory responsibilities, governance obligations, and decision requirements. The employee is accountable for the accuracy, coordination, preparedness, confidentiality, and strategic alignment of the executive calendar. Responsibilities include proactive management of scheduling activities, protection of priority time, anticipation of conflicts, and independent execution of routine scheduling determinations consistent with established guidance.
Responsibilities
  • Service Accountability
    • Owns executive scheduling services end-to-end, with accountability for outcomes, follow-through, and resolution.
    • Ensures tasks are actively managed to completion with appropriate visibility, handoff, or leadership awareness.
    • Resolves routine scheduling and operational decisions independently without unnecessary executive intervention.
  • Core Responsibilities
    • Manages and controls the executive calendar, including scheduling, rescheduling, cancellations, and alignment with mission priorities.
    • Applies executive-approved prioritization principles to evaluate, accept, defer, decline, or redirect requests.
    • Protects strategic focus time and enforces calendar discipline.
    • Assesses requests based on urgency, mission impact, readiness, decision authority, and appropriate executive involvement.
    • Ensures meetings are purposeful, properly staffed, and adequately prepared prior to confirmation.
    • Coordinates closely with executives, Chiefs of Staff, senior advisors, and internal and external stakeholders.
    • Anticipates conflicts and demand by maintaining awareness of executive priorities, key initiatives, and critical deadlines.
    • Recommends consolidation, delegation, sequencing changes, or alternate formats to improve efficiency.
    • Professionally challenges requests that do not meet prioritization standards.
    • Builds buffers around high-impact or decision-critical engagements.
    • Handles sensitive and high-visibility matters with discretion and sound judgment.
    • Escalates issues only when executive direction or policy interpretation is required.
    • Tracks scheduling activity and trends, providing insights to improve executive time utilization.
  • Forward Planning
    • Reviews forward schedules and workload projections to identify risks, conflicts, or preparation gaps.
    • Takes preventive action to resolve issues through resequencing, coordination, resource adjustments, or escalation as needed.
    • Builds preparation time and operational buffers around high-visibility or decision-critical activities.
    • Notifies designated leadership promptly when capacity constraints or performance risks are anticipated.
  • Judgment and Discretion
    • Exercises strong judgment in managing sensitive, high-visibility, or time-critical matters.
    • Safeguards confidential, pre-decisional, and privacy-sensitive information.
    • Resolves routine matters independently and elevates issues involving policy, legal, or reputational risk.
    • Communicates with professionalism, tact, and discretion when representing the organization.
  • Professional Expectations
    • Demonstrates professionalism, reliability, and respect in all interactions.
    • Communicates clearly, courteously, and responsively with leadership, customers, and partners.
    • Maintains confidentiality and discretion at all times.
    • Presents a professional appearance appropriate for a federal executive environment.
    • Adapts effectively to changing priorities and operational tempo while maintaining performance standards.
  • Reporting
    • Provides routine reporting to support transparency, executive awareness, and continuous improvement of time-management practices as part of regular program or management reporting.
  • Immediate Notification
    • Promptly alerts supported executives or designated contacts to schedule risks, priority conflicts, preparedness gaps, or mission impacts.
    • Escalates issues when they may affect performance, staffing capacity, or operational risk.
  • Executive Scheduler Deliverables
    • Weekly Snapshot: Two-week outlook highlighting conflicts, priority pressures, pending confirmations, preparation gaps, and items requiring leadership awareness.
    • Monthly Performance Report: Summary of scheduling activity, trends impacting executive capacity, protected focus time, inefficiencies, and recommended adjustments.
    • Quarterly Advisory: Analysis of calendar utilization, compression risks, and opportunities to improve alignment with mission priorities, including recommended process or structural improvements.
  • Other duties as assigned.

Qualifications
  • Associate's degree in business administration, Management, Communications, Public Administration, or a related field (or equivalent combination of education and experience).
  • 5+ years' experience supporting C-suite, SES-level, or equivalent senior executives, including complex calendar management for high-volume, high-visibility environments.
    • Strong understanding of executive prioritization, time management, and confidentiality requirements in a federal or highly regulated environment.
    • Experience coordinating with Chiefs of Staff, senior advisors, government leaders, interagency partners, and external stakeholders.
    • Proficiency with Microsoft Outlook and Microsoft 365 tools, including advanced calendar management, scheduling coordination, and reporting.
  • Public Trust clearance/Willingness and ability to comply with PBGC fitness determination requirements, background checks, and required training.

Preferred Qualifications:
  • Bachelor's degree in business administration, Management, Communications, Public Administration, or a related field (or equivalent combination of education and experience).

Knowledge, Skills and Abilities:
  • Proven ability to exercise independent judgment, set priorities, and manage competing demands without close supervision.
  • Exceptional written and verbal communication skills, with the ability to communicate professionally with senior leadership and represent the organization appropriately.
  • High level of discretion and demonstrated ability to handle sensitive, pre-decisional, and confidential information.
  • Ability to anticipate conflicts, identify risks early, and take proactive action to protect executive priorities and mission commitments.
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

How you'll grow
At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there's always room to learn.
We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.
Benefits
At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.
Learn more about what working at Chenega MIOS can mean for you.
Chenega MIOS's culture
Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.
Corporate citizenship
Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.
Learn more about Chenega's impact on the world.
Chenega MIOS News- https://chenegamios.com/news/
Tips from your Talent Acquisition Team
We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:
Chenega MIOS web site - www.chenegamios.com
Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm
LinkedIn - https://www.linkedin.com/company/1472684/
Facebook - https://www.facebook.com/chenegamios/
#Articus, LLC
Estimated Salary/Wage
USD $94,000.00/Yr. Up to USD $120,000.00/Yr.

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