Executive Scheduler Jobs (NOW HIRING)

Executive Assistant

Tucson, AZ

Company Overview

At Ondas Sentinel, we strive to be a responsible technology leader in the collection, analysis, and delivery of actionable information gathered by our strategically placed arrays of persistent sensors in the stratosphere.

We provide on-demand, scheduled, and historical aerial data and analytics from sensors deployed to the stratosphere with persistent coverage, higher resolution, and increased value over traditional aerial and space imagery sources.

Job Description

A highly capable and organized Executive Assistant supporting both our Chief Executive Officer and Chief of Staff, helping ensure the CEO Office operates with clarity, efficiency, and strong coordination.

This role sits at the center of the organization, supporting the planning, scheduling, and administrative flow that enables the CEO and Chief of Staff to focus on the company’s most important priorities. You will help manage executive schedules, coordinate leadership activities and events, and ensure information, meetings, and commitments are organized and executed smoothly.

Working closely with the Chief of Staff, the Executive Assistant plays a key role in ensuring the CEO Office operates in a proactive, professional, and well-coordinated manner.

Role Responsibilities

• Manage complex calendars for the CEO and Chief of Staff, ensuring time is prioritized around key business objectives and leadership commitments.
• Coordinate internal and external meetings, including scheduling, agendas, preparation of materials, and follow-up actions.
• Arrange and manage executive travel, itineraries, and related logistics.
• Ensure the CEO and Chief of Staff are well prepared for meetings through proactive coordination of briefing materials and relevant information.
• Partner with the Chief of Staff to support the effective operation of the CEO Office, including leadership meetings and executive activities.
• Coordinate leadership meetings, executive discussions, and company offsites, ensuring logistics and documentation are well organized.
• Serve as a professional point of contact for internal leaders and external stakeholders interacting with the CEO Office.
• Manage administrative processes including expense reporting, document management, and maintaining organized executive records.
• Assist from time to time with facilities coordination and workspace needs.

About You

Highly organized with exceptional attention to detail, you are comfortable managing multiple priorities and complex executive schedules in a fast-paced environment. You operate with professionalism, reliability, and discretion when handling sensitive information, and communicate effectively while coordinating across senior leaders. You bring a proactive, solutions-oriented mindset and maintain a calm, structured approach when managing competing demands.

Qualifications

• 5+ years supporting senior executives, ideally at C-suite level
• Bachelors degree preferred
• Experience managing complex calendars, travel, and executive logistics
• Strong organizational, communication, and administrative skills
• High level of professionalism and discretion
• Experience in a fast-paced or growing organization is advantageous

What Success Looks Like

The CEO and Chief of Staff’s schedules are well-managed and aligned to company priorities, leadership meetings and executive activities are organized and run efficiently, the CEO Office operates with strong coordination, responsiveness, and professionalism, and Internal and external stakeholders experience in a well-run executive office

What We Offer

You will join a global, supportive, and growing team with the opportunity to work closely with the CEO and Chief of Staff at the center of World View, supporting leadership priorities and helping ensure the business operates smoothly and efficiently.

You will work side by side with experts in emerging technology, gaining exposure to cutting edge ideas and projects that are shaping the future. We offer a comprehensive benefits package including Medical, Dental, Vision, and Life Insurance because we believe in taking care of the you as a person, not just a team member.

Our modern office is designed to keep you inspired and energized, with a fully stocked kitchen, on-site exercise area, and stunning views that make every day brighter!

We believe in creating a dynamic and inclusive workplace where creativity thrives, and every voice is heard. Our commitment to all team members is built upon five core cultural pillars: Engage, Lean In, Create, Care, and Own. Together, these pillars form the foundation of our employee experience while adhering to the highest standards of ethical and sustainable practices.

Some Final Notes

The description gives you a sense of what the position involves, but is not an exhaustive list. We are a growing and evolving team, which means your responsibilities may shift or expand over time as new opportunities arise. Flexibility and curiosity are part of what make our work exciting!

At Ondas Sentinel, we are proud to be an equal opportunity employer. We celebrate belonging and diversity and are committed to creating an inclusive environment for all team members. We welcome applications from every background and life experience because we know our differences make us stronger.