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Executive Scheduler Jobs (NOW HIRING)

Watermill Express

Executive Assistant

Brighton, CO

$35/hr

The Executive Assistant provides high-level administrative and operational support to the Chief ... This position is responsible for managing complex schedules, coordinating meetings and travel ...

Essen Medical Associates

Executive Assistant

Bronx, NY

$75K - $100K/yr

Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements. 2. Communication Handling: Act as the primary point of contact for internal and external ...

Essen Medical Associates

Executive Assistant

Bronx, NY

$60K - $70K/yr

Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements. 2. Communication Handling: Act as the primary point of contact for internal and external ...

Watermill Express LLC

Executive Assistant

Brighton, CO · On-site

$35/hr

The Executive Assistant provides high-level administrative and operational support to the Chief ... This position is responsible for managing complex schedules, coordinating meetings and travel ...

IFCo , LLC

Executive Office Administrator

Tampa, FL · Hybrid

This role is responsible for managing executive scheduling, coordination with key internal and external stakeholders, office administration, vendor management, expense coordination, and employee ...

US Chamber of Commerce

Executive Assistant

Washington, DC · On-site

$68K - $73K/yr

Manage the EVP's calendar in an organized and efficient manner, including scheduling meetings and appointments and coordinating domestic and international travel arrangements, including flights ...

Essen Medical Associates

Executive Assistant

Bronx, NY

$75K - $100K/yr

Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements. 2. Communication Handling: Act as the primary point of contact for internal and external ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$75K - $100K/yr

The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$60K - $70K/yr

The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

Flex

Executive Assistant

New York, NY · On-site

$90K - $120K/yr

Flex enables our users to pay rent throughout the month on a schedule that better fits their ... Executive Administrators at Flex are expected to be genuine partners to the leaders they support ...

Illuminateusa

Executive Assistant

Pataskala, OH

Manage complex calendars for executives, schedule meetings, coordinatelogistics, and support day-to-day administrative needs. * Prepare agendas, take and distribute meeting minutes, track action ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$75K - $100K/yr

The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$75K - $100K/yr

The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

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Executive Scheduler information

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How much do executive scheduler jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for executive scheduler in the United States is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Scheduler, and why are they important?

To thrive as an Executive Scheduler, you need exceptional organizational skills, attention to detail, and experience with calendar management, often supported by a background in administrative support or executive assistance. Proficiency with scheduling software like Microsoft Outlook, Google Calendar, and virtual meeting platforms is typically required. Strong communication, discretion, and problem-solving abilities make someone stand out in this position. These skills ensure executives' time is managed efficiently, confidential information is protected, and shifting priorities are handled smoothly.

How does an Executive Scheduler typically handle last-minute changes and conflicting priorities?

Executive Schedulers frequently encounter unexpected changes, such as urgent meetings, travel disruptions, or shifting priorities. To manage these challenges, they rely on excellent organizational skills, proactive communication with executives and stakeholders, and the use of digital scheduling tools. Building strong relationships with internal teams and external contacts also helps to negotiate and re-prioritize appointments efficiently. Adaptability and a calm approach are essential to ensuring the executive’s schedule remains productive and aligned with business goals.

What is the difference between Executive Scheduler vs Administrative Assistant?

AspectExecutive SchedulerAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles prefer experience in scheduling or office managementHigh school diploma; often requires administrative or clerical training
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, government agencies, and organizations
Employer & Industry UsageUsed mainly in corporate, legal, or government sectors for high-level executivesCommon across industries for general office support
Primary ResponsibilitiesManaging executive schedules, appointments, and meetingsHandling correspondence, filing, and general administrative tasks

The main difference between an Executive Scheduler and an Administrative Assistant lies in their focus. An Executive Scheduler specializes in managing high-level executives' calendars and appointments, requiring specific scheduling skills. An Administrative Assistant provides broader office support, handling various administrative duties. Both roles are essential for organizational efficiency but differ in scope and specialization.

What does an Executive Scheduler do?

An Executive Scheduler is responsible for managing and organizing the calendar and appointments of high-level executives within an organization. They coordinate meetings, travel arrangements, conference calls, and often serve as a key point of communication between the executive and both internal and external stakeholders. Their role requires outstanding organizational, communication, and problem-solving skills to handle conflicting priorities and ensure the executive’s time is used efficiently.
More about Executive Scheduler jobs
What cities are hiring for Executive Scheduler jobs? Cities with the most Executive Scheduler job openings:
What are the most commonly searched types of Scheduler jobs? The most popular types of Scheduler jobs are:
What states have the most Executive Scheduler jobs? States with the most job openings for Executive Scheduler jobs include:
What job categories do people searching Executive Scheduler jobs look for? The top searched job categories for Executive Scheduler jobs are:
Executive Scheduler jobs near you
Infographic showing various Executive Scheduler job openings in the United States as of June 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 57% In-person, 14% Hybrid, and 29% Remote job distribution, with an average salary of $44,663 per year, or $21.5 per hour.
Executive Assistant

Executive Assistant

Nenni and Associates

Hoffman Estates, IL

Other

Posted 20 days ago

Job description

Executive Assistant

We are seeking a highly organized, professional, and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer. This is a high-level executive support role responsible for managing schedules, coordinating travel, supporting executive priorities, and ensuring operational efficiency.

The ideal candidate is a trusted professional who thrives in a fast-paced environment and can handle sensitive information with discretion and professionalism.

Key Responsibilities:

  • Manage and coordinate the CEO's calendar, meetings, and scheduling.
  • Coordinate logistics for internal and external meetings.
  • Draft and respond to communications on behalf of the CEO as appropriate.
  • Ensure timely follow-up on executive priorities and action items.
  • Coordinate all business travel arrangements and prepare travel itineraries.
  • Prepare and submit CEO expense reports and review executive expense submissions.
  • Coordinate executive-related events, including client dinners and business functions.
  • Assist with event logistics and coordination.
  • Support internal coordination between leadership team members.
  • Track deliverables and ensure follow-through on executive priorities.
  • Coordinate personal travel and select personal appointments as needed.

    • Qualifications:

    • Minimum 5 years of experience supporting a CEO or senior executive.
    • Proven ability to manage executive schedules and priorities.
    • Experience handling confidential and sensitive information.
    • Exceptional organizational skills and attention to detail.
    • Strong written and verbal communication skills.
    • Ability to prioritize and manage multiple responsibilities.
    • Professional demeanor and executive presence.
    • Proactive mindset with strong problem-solving ability.
    • Technical Skills:
      • Microsoft Outlook and Teams.
      • Monday.com or a similar project management platform.
      • Expense management platforms such as Expensify.
      • Travel booking platforms.
      • Presentation tools (preferred).

    Position Characteristics:

    • Full-time position.
    • Dedicated support to the CEO.
    • High level of confidentiality and trust.
    • Professional, fast-paced environment.
    • Opportunity to work closely with executive leadership.

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