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Executive Scheduler Jobs (NOW HIRING)

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Executive Assistant

New York, NY · Hybrid

Coordinate cross-executive scheduling in partnership with peer EAs, with an org-wide lens on how time is being used * Maintain meeting hygiene standards: appropriate durations, clear agendas, and ...

thryvlgbt

Executive Assistant

Manhattan, NY · On-site

$42K - $68K/yr

Manage and maintain executive schedules, including scheduling appointments, meetings, and travel arrangements * Coordinate and prepare materials for meetings and presentations * Answer and screen ...

CRH

Executive Assistant

Parsippany, NJ · On-site

The Executive Assistant exercises discretion and independent judgment in managing executive schedules, facilitating communication among stakeholders, coordinating key initiatives, and anticipating ...

CRH

Executive Assistant

Parsippany, NJ · On-site

The Executive Assistant exercises discretion and independent judgment in managing executive schedules, facilitating communication among stakeholders, coordinating key initiatives, and anticipating ...

Boa Esporte Clube

Executive Assistant

Houston, TX · On-site

Manage and maintain executives' schedules, including appointments and travel arrangements. * Prepare and organise documents for meetings, ensuring all materials are ready and accessible. * Act as a ...

Robert Half

Executive Assistant

Los Angeles, CA · On-site

$65K - $75K/yr

We are looking for an Executive Assistant to support leadership with high-level coordination, scheduling, and travel planning in the mid-Wilshire area. This role works directly with board members so ...

Nenni and Associates

Executive Assistant

Roachdale, IN · On-site

This is a high-level executive support role responsible for managing schedules, coordinating travel, supporting executive priorities, and ensuring operational efficiency. The ideal candidate is a ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$60K - $70K/yr

The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

Essen Medical Associates

Executive Assistant

Bronx, NY

$75K - $100K/yr

Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements. 2. Communication Handling: Act as the primary point of contact for internal and external ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$75K - $100K/yr

The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.

Illuminateusa

Executive Assistant

Pataskala, OH · On-site

Manage complex calendars for executives, schedule meetings, coordinatelogistics, and support day-to-day administrative needs. * Prepare agendas, take and distribute meeting minutes, track action ...

Essen Medical Associates

Executive Assistant

Bronx, NY

$60K - $70K/yr

Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements. 2. Communication Handling: Act as the primary point of contact for internal and external ...

Essen Medical Associates

Executive Assistant

Bronx, NY

$75K - $100K/yr

Maintain and manage executive schedules, including scheduling meetings, appointments, and travel arrangements. 2. Communication Handling: Act as the primary point of contact for internal and external ...

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Executive Scheduler information

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How much do executive scheduler jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for executive scheduler in the United States is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Scheduler, and why are they important?

To thrive as an Executive Scheduler, you need exceptional organizational skills, attention to detail, and experience with calendar management, often supported by a background in administrative support or executive assistance. Proficiency with scheduling software like Microsoft Outlook, Google Calendar, and virtual meeting platforms is typically required. Strong communication, discretion, and problem-solving abilities make someone stand out in this position. These skills ensure executives' time is managed efficiently, confidential information is protected, and shifting priorities are handled smoothly.

How does an Executive Scheduler typically handle last-minute changes and conflicting priorities?

Executive Schedulers frequently encounter unexpected changes, such as urgent meetings, travel disruptions, or shifting priorities. To manage these challenges, they rely on excellent organizational skills, proactive communication with executives and stakeholders, and the use of digital scheduling tools. Building strong relationships with internal teams and external contacts also helps to negotiate and re-prioritize appointments efficiently. Adaptability and a calm approach are essential to ensuring the executive’s schedule remains productive and aligned with business goals.

What is the difference between Executive Scheduler vs Administrative Assistant?

AspectExecutive SchedulerAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles prefer experience in scheduling or office managementHigh school diploma; often requires administrative or clerical training
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, government agencies, and organizations
Employer & Industry UsageUsed mainly in corporate, legal, or government sectors for high-level executivesCommon across industries for general office support
Primary ResponsibilitiesManaging executive schedules, appointments, and meetingsHandling correspondence, filing, and general administrative tasks

The main difference between an Executive Scheduler and an Administrative Assistant lies in their focus. An Executive Scheduler specializes in managing high-level executives' calendars and appointments, requiring specific scheduling skills. An Administrative Assistant provides broader office support, handling various administrative duties. Both roles are essential for organizational efficiency but differ in scope and specialization.

What does an Executive Scheduler do?

An Executive Scheduler is responsible for managing and organizing the calendar and appointments of high-level executives within an organization. They coordinate meetings, travel arrangements, conference calls, and often serve as a key point of communication between the executive and both internal and external stakeholders. Their role requires outstanding organizational, communication, and problem-solving skills to handle conflicting priorities and ensure the executive’s time is used efficiently.
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Executive Scheduler jobs near you
Executive Administration Supervisor (Executive Assistant)

Executive Administration Supervisor (Executive Assistant)

Bryan Health

Lincoln, NE • On-site

Full-time

Posted 19 days ago

Bryan Health rating

7.0

Company rating: 7.0 out of 10

Based on 118 frontline employees who took The Breakroom Quiz

411th of 882 rated healthcare providers

Job description

  • Are you a gifted Executive Assistant and team leader?
  • Do you have a talent for creating and providing service excellence?
  • Are you a great developer and mentor?
  • Can you do ten things at a time and smile?
  • Are you a perfectionist who loves details?

If you can say yes to these questions, we may have an ideal role for you at Bryan Health as the Supervisor of the Executive Assistant team.
GENERAL SUMMARY:
Oversees the daily workflow, staffing coverage, and service delivery of the executive office. This role leads the Executive Assistant/Reception team, ensuring seamless executive scheduling, communications, meeting and travel coordination, document preparation, data/report processing, and front office operations. The Executive Administration Supervisor reports to the assigned Executive Leadership and provides direct supervision to the Executive Assistant and Reception staff. Executive Assistants report directly to the Executive Administration Supervisor, who is responsible for assigning work, coordinating schedules, providing guidance and coaching, and ensuring the consistent operation of the executive office. The ideal candidate proactively anticipates executive needs, coordinates complex calendars and priorities, exercises sound judgment in communications, and sustains a highly professional, confidential, and efficient environment aligned to the organization's mission, vision, values, and service standards
PRINCIPAL JOB FUNCTIONS:
  1. *Commits to the mission, vision, beliefs, and consistently demonstrates our core values.
  2. *Responsible for hiring, training, supervising, coaching, mentoring, retaining, and evaluating staff. Conducts annual performance evaluations and provides routine feedback to employees.
  3. * Assigns staff workload requirements respecting changes in priorities in daily operations.
  4. *Serves as a key liaison between executive leadership and the executive assistants.
  5. *Provides assistance to staff when needed to ensure customer needs are met; communicates and consistently maintains a professional work atmosphere.
  6. Handles sensitive issues with discretion using sound judgement, diplomacy, and escalation when necessary.
  7. *Coordinates Executive Assistants/Receptionist work schedules to ensure proper coverage is provided.
  8. *Schedules, modifies, and communicates Executives' appointments; responds to telephone callers and provides information regarding Executives' schedule, project progress, or related activities.
  9. Frequently reviews the executive's appointments and proactively works to create a "smooth" schedule for the executive in accordance with pre-established guidelines, priorities, and directives. Involves working actively with other assistants and management throughout the organization and outside the organization.
  10. *Identifies inconsistencies in following procedures; identifies problems and training issues that need to be corrected; intervenes and problem-solves these situations.
  11. Greets incoming visitors, ascertains the nature of business, and conducts visitors to the appropriate person or provides assistance as appropriate; takes complete and accurate messages and relays messages to appropriate personnel in a timely manner.
  12. Sorts and routes incoming mail; transcribes, edits, composes, types, reproduces, and distributes correspondence, reports, memoranda, and minutes.
  13. *Responsible for maintaining the annual calendar and scheduling all meetings and logistics for the Board of Trustees and various committees as assigned.
  14. Attends and takes minutes at the Board of Trustees and committee meetings as assigned.
  15. *Prepares meeting agendas for Board of Trustees and committee meetings and coordinates and completes the mailing of board meeting packets.
  16. *Maintains Executive appointment calendar; coordinates travel schedule and arrangements; schedules all aspects of meetings, including other management staff schedules, rooms, and catering requests.
  17. *With input, develops and modifies PowerPoint and other relevant documents for administrative use.
  18. *Directs preparation of records, such as notices, minutes, and resolutions; develops and assists in maintaining executive filing systems, including electronic and hard copy records.
  19. *Compiles/processes/distributes statistical and financial data/reports.
  20. *Collects, compiles, and collates information/data for special projects; works with the Executive or assigned departmental personnel to set work timeliness, identify needed tasks, and coordinate final report mechanisms.
  21. Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of the latest trends in the field of expertise.
  22. Participates in meetings, committees, and department projects as assigned.
  23. Performs other related projects and duties as assigned.

Essential Job functions are marked with an asterisk "*".
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
  1. Knowledge of modern office practices, principles, and methods.
  2. Knowledge of computer hardware equipment and software applications relevant to work functions.
  3. Skill in Microsoft Office 365 applications at a minimum of an intermediate level. Knowledge of and expertise with other software, such as OneNote and Visio, is strongly preferred.
  4. Skill in the development and modification of PowerPoint and electronic presentation materials.
  5. Ability to communicate effectively both verbally and in writing in the English language.
  6. Ability to exercise initiative and considerable judgment in answering inquiries and referring to other organizational or community resources.
  7. Ability to translate notes into accurate, comprehensive minutes.
  8. Ability to maintain confidentiality relevant to sensitive information.
  9. Ability to organize and prioritize work efficiently and under timed or demanding conditions.
  10. Ability to establish and maintain effective working relationships with all levels of personnel, medical staff, volunteer and ancillary departments.
  11. Ability to maintain extensive filing and record systems.
  12. Ability to work a flexible schedule when needed.
  13. Ability to diagram processes in a flowchart.
  14. Ability to maintain regular and punctual attendance.

EDUCATION AND EXPERIENCE:
Minimum qualifications include high school graduation or equivalent supplemented by two (2) years of college or business school in a work-related field; four (4) years of experience performing administrative/secretarial functions; at least two (2) years of supervisory experience leading and coaching staff; intermediate proficiency with Microsoft Office and related office technology; strong written and verbal communication skills; the ability to maintain confidentiality, exercise sound judgment, and prioritize work in a fast-paced environment.
OTHER CREDENTIALS / CERTIFICATIONS:
Nebraska Notary Public required.
PHYSICAL REQUIREMENTS:
(Physical Requirements are based on federal criteria and assigned by Human Resources upon review of the Principal Job Functions.)
(DOT) - Characterized as sedentary work requiring exertion up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.

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