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Medical Records Scanner Jobs (NOW HIRING)

Minneola Healthcare

Medical Records Clerk

Minneola, KS

$14 - $17.25/hr

The HIM Medical Records Clerk/Scanner is responsible for collecting, verifying, scanning, indexing, and maintaining patient medical records. This role ensures documentation accuracy across systems ...

Minneola Healthcare

Medical Records Clerk

Minneola, KS · On-site

$14 - $17.25/hr

The HIM Medical Records Clerk/Scanner is responsible for collecting, verifying, scanning, indexing, and maintaining patient medical records. This role ensures documentation accuracy across systems ...

Thrive Medical Services

Medical Records Clerk

Las Cruces, NM · On-site

$11.50 - $14.25/hr

Scan and index progress notes, lab results, evaluations, and medication lists into the electronic medical record. * Convert and accurately enter data from paper charts into the electronic medical ...

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How much do medical records scanner jobs pay per year?

As of Jun 11, 2026, the average yearly pay for medical records scanner in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

What does a medical records scanner do?

A medical records scanner digitizes paper health records by scanning documents into electronic formats, making them easier to store, retrieve, and manage. The role often involves operating scanning equipment, ensuring data accuracy, and maintaining patient confidentiality in a healthcare environment.

What are the key skills and qualifications needed to thrive in the Medical Records Scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are the typical daily tasks for a Medical Records Scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What is a Medical Records Scanner job?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

Can you work from home doing medical records?

Medical Records Scanner positions can sometimes be performed remotely, especially if the role involves digitizing and organizing electronic health records. However, many employers require on-site work due to the sensitive nature of medical information and the need for secure access to health records. Availability of remote work depends on the employer's policies and the specific job requirements.

How long is school for medical records technician?

Training to become a medical records technician typically involves completing a postsecondary certificate program that lasts about 1 year, or an associate degree which takes around 2 years. Some employers may prefer candidates with certification, such as the Registered Health Information Technician (RHIT), which requires passing an exam after completing relevant education. The duration depends on the chosen educational path and whether additional certifications are pursued.

What skills do you need to be a medical records clerk?

Medical records clerks need strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems. Good communication skills and knowledge of privacy regulations like HIPAA are also important for managing and safeguarding patient information.
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Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in the United States as of June 2026, with employment types broken down into 59% Full Time, 39% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.
Medical Records Clerk

Medical Records Clerk

Minneola Healthcare

Minneola, KS

$14 - $17.25/hr

Full-time

Posted 7 days ago

Job description

Job Overview:

The HIM Medical Records Clerk/Scanner is responsible for collecting, verifying, scanning, indexing, and maintaining patient medical records. This role ensures documentation accuracy across systems while supporting compliance with hospital policies, regulatory requirements, and confidentiality standards.


Key Responsibilities

The following duties are representative of the position and are not intended to be an all-inclusive list. Additional responsibilities may be assigned as needed.

Document Collection & Distribution

  • Retrieve paperwork daily from designated areas (front office, nursing stations, lab, radiology, physician offices).
  • Distribute incomplete documentation (e.g., letters, reports) to appropriate providers and departments.

Night Report Review & Processing

  • Review night reports for accuracy and completeness; save to designated network drive.
  • Verify presence of History & Physical (H&P), including ER encounters when applicable.
  • Update admission status (OBS, IP, SBS) for all patients.
  • Confirm insurance information for SBS patients.
  • Send required Medicaid/KanCare notifications at admission and discharge.

Daily Census (Sticker Sheet)

  • Collect sticker sheets daily from nursing stations.
  • Review for missing stickers and reconcile with patient lists.
  • Add missing stickers as needed.
  • Verify ER stickers match collected ER charts and analysis.
  • Scan and email completed sheets to designated recipients.

iMedX Dictation Processing

  • Verify patient and encounter details (Name, MRN, DOS, FIN).
  • Ensure letters are on correct letterhead, scanned into charts, and routed for provider review/signature.
  • Review operative notes for completeness: correct missing details, spelling, grammar, and transcription errors.
  • Confirm imported documentation is visible in Cerner (PowerChart).

Scanning & Indexing

  • Scan records into the EHR system in a timely manner.
  • Ensure scanned document dates match originals.
  • Verify required signatures are present prior to scanning.

Data Entry & Tracking

  • Maintain logs (EKG, H&P, missing consents, nursing home patients, ED tracking).
  • Perform chart analysis (ED, ambulatory surgery, inpatient, outpatient) to ensure completeness and compliance.
  • Assist with time studies and reporting as needed.

Release of Information (ROI)

  • Process medical record requests in accordance with HIPAA and facility policies.
  • Log all ROI requests in departmental tracking spreadsheets.
  • Handle requests submitted through Revenue Cycle (billing).

Equipment Maintenance

  • Perform routine checks to ensure scanners and related equipment function properly.

Archiving

  • Archive scanned records according to department procedures once current workload is complete.

Transfer Documentation

  • Prepare transfer paperwork based on patient disposition:
    • EMTALA: Nurse completes form; provider signs. HIM processes, copies for DON review, then scans and routes for electronic signature.
    • Nursing Home Transfers: Scan transfer forms into the EMR.

Medicaid / SBS Processing

  • Fax required SRS (MS-2126) documentation at admission and discharge.
  • Identify applicable insurance types (KanCare, Sunflower, Healthy Blue).

Death Log Maintenance

  • Record all hospital patient deaths (including ER, excluding long-term care units) in the death log.


Qualifications

  • High school diploma or equivalent required; HIM training preferred.
  • Knowledge of medical terminology and healthcare documentation practices.
  • Experience with EHR systems (Cerner preferred).
  • Strong attention to detail and organizational skills.
  • Ability to maintain confidentiality and comply with HIPAA regulations.
  • Proficiency in Microsoft Office, especially Excel.


Work Environment

  • Hospital setting with frequent interaction with clinical and administrative staff.
  • Regular use of computers, scanners, and office equipment.
  • May require lifting boxes up to 25 pounds.

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