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Medical Records Scanner Jobs (NOW HIRING)

BENNETT GROUP MANAGEMENT INC

Medical Records

Newnan, GA · On-site

$15/hr

Scan, file, upload, and organize patient documents in the electronic medical record (EMR) system * Verify patient information and ensure records are complete and accurate * Respond to phone calls and ...

Artesia General Hospital

MEDICAL RECORDS

Artesia, NM · On-site

$34K - $47K/yr

... regulatory standards and Medical Staff Bylaws, Rules & Regulations following discharge ... Preps and scan paper patient information into electronic health record in a timely, efficient ...

Bell-Minor Home Inc

Medical Records

Gainesville, GA · On-site

Scan all Medical Records as Policy States, within 24 hours you receive documents. * Perform chart Audits as follows: * Admission Audits * Weekly audits of physician visits, progress notes * Monthly ...

ORA Orthopedics

Medical Records

Bettendorf, IA · On-site

$15.25 - $18.25/hr

In this role, you will scan all medical documents and insert the scanned documents into the appropriate patient medical records. Working all faxes and ensuring that all incoming faxes are distributed ...

ORA Orthopedics

Medical Records

Bettendorf, IA · On-site

$15.25 - $18.25/hr

In this role, you will scan all medical documents and insert the scanned documents into the appropriate patient medical records. Working all faxes and ensuring that all incoming faxes are distributed ...

El Centro Family Health

Medical Records

Espanola, NM · On-site

$16.25 - $20/hr

The Medical Records Clerk is responsible for scanning, pulling, and auditing patient charts, referral tracking, managing the incoming fax server; verifying insurance coverage and printing encounters ...

El Centro Family Health

Medical Records

Espanola, NM · On-site

$16.25 - $20/hr

The Medical Records Clerk is responsible for scanning, pulling, and auditing patient charts, referral tracking, managing the incoming fax server; verifying insurance coverage and printing encounters ...

ORA Orthopedics

Medical Records

Bettendorf, IA

$15.25 - $18.25/hr

In this role, you will scan all medical documents and insert the scanned documents into the appropriate patient medical records. Working all faxes and ensuring that all incoming faxes are distributed ...

El Centro Family Health

Medical Records

Espanola, NM · On-site

$16.25 - $20/hr

The Medical Records Clerk is responsible for scanning, pulling, and auditing patient charts, referral tracking, managing the incoming fax server; verifying insurance coverage and printing encounters ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

El Centro Family Health

Medical Records

NM · On-site

$16.25 - $20/hr

The Medical Records Clerk is responsible for scanning, pulling, and auditing patient charts, referral tracking, managing the incoming fax server; verifying insurance coverage and printing encounters ...

Cardiology Associates

Medical Records

Mobile, AL

$14 - $16.75/hr

Accurately scan and index patient information * Support daily medical records operations in a busy specialty practice Qualifications * Previous medical records or healthcare administrative experience ...

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Medical Records Scanner information

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$28.5K

$44.3K

$60.5K

How much do medical records scanner jobs pay per year?

As of Aug 12, 2026, the average yearly pay for medical records scanner in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the medical records scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are the typical daily tasks for a medical records scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What is a medical records scanner?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

More about Medical Records Scanner jobs
What cities are hiring for Medical Records Scanner jobs? Cities with the most Medical Records Scanner job openings:
What are the most commonly searched types of Medical Records Scanner jobs? The most popular types of Medical Records Scanner jobs are:
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What job categories do people searching Medical Records Scanner jobs look for? The top searched job categories for Medical Records Scanner jobs are:
Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.

Medical Records Scanning/Patient Portal Representative

Emerson Hospital

Concord, MA • On-site

$20 - $24/hr

Full-time

Posted 29 days ago

Emerson Hospital rating

8.2

Company rating: 8.2 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

98th of 1,058 rated hospitals

Job description

Make an Impact Behind the Scenes of Patient Care

Are you detail-oriented, tech-savvy, and passionate about healthcare operations? Join our Health Information Management team as an EHR Specialist II, where your work directly supports patient care, regulatory compliance, and the integrity of the medical record.

In this role, you’ll help ensure critical health information is accurately prepared, scanned, indexed, and maintained within the OnBase electronic document management system. You’ll collaborate with clinical and administrative teams while working in a fast-paced healthcare environment that values accuracy, confidentiality, and continuous improvement.

What You’ll Do
  • Prepare, scan, retrieve, batch, and accurately index medical records into the OnBase electronic document management system
  • Verify patient identification, barcodes, and document accuracy to ensure record integrity
  • Maintain timely and compliant processing of health records to support patient care, legal, audit, and regulatory requirements
  • Review and organize documentation according to established health information management standards
  • Work with electronic health record systems and department workflows to maintain data quality and completeness
  • Support quality assurance initiatives and respond to feedback from auditors and internal stakeholders
  • Collaborate effectively with medical staff, clinical departments, and administrative teams
  • Maintain strict confidentiality in accordance with HIPAA, federal/state regulations, and organizational policies
What We’re Looking ForRequired Qualifications
  • High school diploma or equivalent
  • Minimum of one (1) year of general office experience, preferably within a medical records, healthcare, or clinical setting
  • Strong attention to detail and organizational skills
  • Ability to manage multiple priorities and meet deadlines in a high-volume environment
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint
  • Ability to work independently and collaboratively within a team environment
Preferred Qualifications
  • Associate or bachelor’s degree in an AHIMA-approved Health Information Technology program
  • RHIT certification preferred
  • Previous experience with 3M Encoder, Meditech, and/or electronic document management systems
  • Knowledge of medical terminology, anatomy and physiology, disease processes, and health record documentation standards
Key Skills & Knowledge
  • Electronic Health Records (EHR) and document management systems
  • Medical records scanning and indexing
  • Health information management and data integrity
  • HIPAA compliance and patient privacy standards
  • Knowledge of JCAHO requirements and federal/state healthcare regulations
  • Analytical thinking and problem-solving skills
  • Ability to handle sensitive information with professionalism and discretion
Why Join Us?
  • Be part of a mission-driven healthcare organization
  • Support patient care through accurate and efficient health information management
  • Collaborative team environment with opportunities for professional growth
  • Gain experience working with advanced healthcare information systems and technologies

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