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Medical Records Scanner information

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$27.1K

$42.1K

$57.5K

How much do medical records scanner jobs pay per year?

As of Aug 7, 2026, the average yearly pay for medical records scanner in Ohio is $42,139.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,200.00 and $48,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the medical records scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are the typical daily tasks for a medical records scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What is a medical records scanner?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

What are the most commonly searched types of Medical Records Scanner jobs in Ohio? The most popular types of Medical Records Scanner jobs in Ohio are:
What are popular job titles related to Medical Records Scanner jobs in Ohio? For Medical Records Scanner jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching Medical Records Scanner jobs in Ohio look for? The top searched job categories for Medical Records Scanner jobs in Ohio are:
Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $42,139 per year, or $20.3 per hour.

REP II - HIM - Medical Records Scanner (Temporary)

Cincinnati Children's Hospital

Cincinnati, OH

$17.59 - $24.73/hr

Full-time

Re-posted 15 days ago

Cincinnati Children's Hospital Medical Center rating

7.3

Company rating: 7.3 out of 10

Based on 150 frontline employees who took The Breakroom Quiz

385th of 1,055 rated hospitals

Job description

Description:

Expected Starting Salary Range: $17.95

SUBFUNCTION DEFINITION:

CCHMC’s Health Information Management team is seeking a self-starter to join our team as a Medical Records Scanner. As a Medical Records Scanner, you will prepare and process patient records for scanning as well as prepare documentation for projects. This is an entry-level/temporary role. Ideal candidates will have great communication skills, attention to detail and accuracy, and reliable transportation with punctual attendance.

**This role is projected to be a 3-month temporary assignment with the possibility of extending up to 12 months**

REPRESENTATIVE RESPONSIBILITIES

Customer Service:

  • Demonstrate effective communication skills by promptly answering calls, greeting and assisting HIM Department customers, and providing information following defined paths.
  • Prioritize and respond to multiple requests for information, acting as a resource on ECRM policy and processes.
  • Serve as a liaison with other departments, external agencies, and vendors, troubleshooting issues and proposing solutions.
  • Orient new staff and function as an effective team member within individual and departmental teams.
  • Provide assistance to CCHMC staff and customers, processing requests for patient information while adhering to HIPAA and HIM department standards.
  • Assist with the appropriate release of patient information and demonstrate flexibility in work assignments to meet all customers' needs.
  • Coordinate requests for information related to research, payment, and healthcare operations.

Patient Records:

  • Collect and reconcile discharged patient records from Inpatient units and Same Day Surgery.
  • Collect outpatient records from clinical areas and other designated locations.
  • Prepare documents for imaging following established procedures.
  • Sort documents according to established prepping procedures.
  • Convert and manage electronic images using electronic scanning technology.
  • Operate scanners to produce high-quality electronic images of documents.
  • Upload images electronically into the Imaging system upon satisfactory completion of quality review.
  • Identify issues and initiate discussions to resolve them.
  • Add accounts to Quanum when scanning of clinic shadow records necessitates special account creation.

New Hire Training:

  • Train newly hired HIM ECRM (Electronic Content and Record Management) staff on all aspects of the Enterprise Imaging Process and on all policies and procedures related to maintaining the medical record in all media.
  • Provide support and guidance to newly hired HIM ECRM staff.
  • Perform secondary quality review of work performed by newly hired ECRM staff until their Initial Work Period is complete.
  • Provide feedback to management on progress of training.
  • Serve as a resource for newly hired ECRM staff on operating office equipment.
  • Perform equipment checks on cameras, rollers, image guides, etc., to verify the system is operational at the beginning of each shift.
  • Perform basic troubleshooting as a response to failure of technical equipment, engaging additional resources as appropriate.

Quality Review:

  • Perform secondary quality review for documents scanned during the training phase for ECRM staff.
  • Perform secondary quality review of documents scanned that meet the destruction schedule.
  • Ensure proper organization and maintenance of the medical record in all media.
  • Maintain production and measurement statistics.
  • Consistently meet department productivity and quality standards.
  • Maintain a neat functional workspace that is organized, safe, accessible, and provides an effective and efficient environment for employees, patients, and families.
Qualifications:

EDUCATION/EXPERIENCE


Required:
  • High school diploma or equivalent
  • 2 years of work experience in a related job discipline.
Cincinnati Children's is proud to be an Equal Opportunity Employer that values and treasures Diversity, Equity, and Inclusion. We are committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/AA/M/F/Veteran/Disability

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About Cincinnati Children's Hospital Medical Center

Sourced by ZipRecruiter

Cincinnati Children's Hospital Medical Center, located in Cincinnati, OH, US, is a premier pediatric hospital renowned for its exceptional clinical services, research programs, and medical education. The healthcare institution, founded in 1883, holds a sterling reputation in the industry, with a mission to improve child health and transform delivery of care through fully integrated, globally recognized research, education and innovation. As one of the oldest and most distinguished pediatric hospitals in the United States, Cincinnati Children's continues to offer a broad range of high-quality, compassionate care to children in the community and around the globe. As a testament to its dedication, it has consistently been ranked among the top three US pediatric hospitals by U.S. News & World Report.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Cincinnati, OH, US

Year founded

1883

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