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Medical Records Scanner Jobs (NOW HIRING)

Trinityhealth

This includes medical records scanning and upload to the EMR system, filing, responding to medical records requests, and patient/customer service. Position Details: Position will be onsite at the ...

Trinity Health

This includes medical records scanning and upload to the EMR system, filing, responding to medical records requests, and patient/customer service. Position Details: Position will be onsite at the ...

Health Point Family Care

Medical Records

Newport, KY · On-site

Medical Records - Medical Assistant HealthPoint Family Care Newport and Administration - Newport ... Scans paper information into patient chart per current protocol * Faxes information to other ...

ORA Orthopedics

Medical Records

Bettendorf, IA · On-site

$33K - $45K/yr

In this role, you will scan all medical documents and insert the scanned documents into the appropriate patient medical records. Working all faxes and ensuring that all incoming faxes are distributed ...

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Medical Records Scanner information

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$28.5K

$44.3K

$60.5K

How much do medical records scanner jobs pay per year?

As of Aug 12, 2026, the average yearly pay for medical records scanner in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the medical records scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are the typical daily tasks for a medical records scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What is a medical records scanner?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

More about Medical Records Scanner jobs
What cities are hiring for Medical Records Scanner jobs? Cities with the most Medical Records Scanner job openings:
What are the most commonly searched types of Medical Records Scanner jobs? The most popular types of Medical Records Scanner jobs are:
What states have the most Medical Records Scanner jobs? States with the most job openings for Medical Records Scanner jobs include:
What job categories do people searching Medical Records Scanner jobs look for? The top searched job categories for Medical Records Scanner jobs are:
Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.

Medical Records Clerk

Sangre de Cristo Community Care

Pueblo, CO • On-site

$17.60/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

Job description

Full Time Medical Records Clerk

Sangre de Cristo Community Care is looking for a Full Time Medical Records Clerk to join our dynamic team in our Pueblo office. Sangre de Cristo Community Care is the Southern Colorado leader in enhancing the quality of life and maintaining the integrity of individuals and their families in need of supportive services by offering symptom management, support, comfort, and compassion.

Position Summary:

The Medical Records Clerk plays a vital role in maintaining accurate, organized, and secure patient records. This position ensures timely filing, scanning, and retrieval of clinical documentation in compliance with HIPAA regulations, organizational policies, and regulatory requirements.

Key Responsibilities:

  • Organize, maintain, and update patient medical records.
  • Scan and upload clinical documentation into the electronic health record (EHR) system.
  • Track and ensure timely receipt of physician-signed orders and other documentation.
  • Monitor charts for completeness and accuracy; follow up on outstanding or missing documents.
  • Process record requests from providers, staff, and regulatory agencies in compliance with HIPAA.
  • Assist with audits and survey preparation by compiling and verifying required documentation.
  • Communicate with clinical teams to ensure timely and compliant recordkeeping.
  • Perform clerical duties including data entry, faxing, copying, and filing.
  • Answer incoming calls in the main phone queue, route calls to appropriate staff, and provide professional and courteous communication.

What We Offer:

  • Competitive salary – minimum hourly of $17.60
  • Two medical plans
  • Health Savings Account with employer funding of $1,000 for Single and $2000 for family
  • Dental and vision insurance
  • All benefits effective the first day of the month following hire date
  • Generous Paid Time Off accrual
  • Six paid holidays and two additional floating holidays
  • 403 (b) Retirement Plan with 100% vested upon entry and an employer match up to 4%
  • Company paid Life and AD&D insurance
  • EAP program to assist and provide solutions to life's common hurdles
  • Free roadside assistance
  • Tuition reimbursement
  • On-Demand Pay
  • Career & Logo wear

The key to our success is our dynamic team of compassionate, dedicated, and experienced individuals. If you fit this description, we want to meet you! Submit your application now to join the best in the Hospice and Home Health industry!

Sangre de Cristo Community Care does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, disability, creed, ancestry, genetic information, marital status, sexual orientation/identity, transgender status, military or veteran status, or any other characteristic protected by federal, state, or local law. This prohibition includes unlawful harassment based on any of these protected classifications.

Requirements:

  • High school diploma or equivalent required.
  • Minimum of one (1) year of experience in medical records in a healthcare setting.
  • Knowledge of HIPAA regulations and healthcare documentation practices.
  • Proficiency with EHR systems (e.g., MatrixCare) is a plus.
  • Strong attention to detail, organizational skills, and time management.
  • Ability to work independently and maintain confidentiality.

Apply