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Medical Records Associate Jobs (NOW HIRING)

PedIM Healthcare

Medical Records Associate

Lecanto, FL · On-site

$14 - $16/hr

The Medical Records Associate is responsible for managing and maintaining patient medical records in compliance with healthcare regulations and office policies. You will ensure the accuracy ...

Ohioliving

Medical Records Associate

Ohio, IL · On-site

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

Pedim

Medical Records Associate

Lecanto, FL · On-site

$14 - $16/hr

The Medical Records Associate is responsible for managing and maintaining patient medical records in compliance with healthcare regulations and office policies. You will ensure the accuracy ...

Ohio Living

Medical Records Associate

Delaware, OH · On-site

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

Opensity Solutions

Records Associate

New York, NY · On-site

$26/hr

As a Records Associate, your role is to assist in the effective management and organization of ... Medical insurance Dental insurance Vision insurance 401(k) retirement plan Paid Time Off (PTO ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and ... Medical insurance * Dental insurance * Vision insurance * 401(k) retirement plan * Paid Time Off ...

K2services

Records Associate

New York, NY · On-site

$26/hr

As a Records Associate, your role is to assist in the effective management and organization of ... Medical insurance Dental insurance Vision insurance 401(k) retirement plan Paid Time Off (PTO ...

K2services

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and ... Medical insurance * Dental insurance * Vision insurance * 401(k) retirement plan * Paid Time Off ...

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How much do medical records associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical records associate in the United States is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $21.15 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.
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Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $42,119 per year, or $20.2 per hour.

Medical Records Associate

Carolina Oncology Specialists, PA

Remote

Full-time

Posted 7 days ago

Job description

Carolina Oncology Specialists has been providing compassionate, patient-centered care since 1983, delivering high-quality oncology and hematology services tailored to each individual's needs. Patients benefit from the convenience of receiving chemotherapy treatments in our clinics, along with expert diagnosis, treatment, and management of a wide range of blood disorders.


Why Join Us?


We are seeking talented, compassionate, and highly motivated individuals who are passionate about making a difference. At Carolina Oncology Specialists, you'll have the opportunity to support the meaningful work of community oncology while helping provide exceptional care and hope to the patients and families we serve. Join a team dedicated to clinical excellence, collaboration, and improving lives every day.

Job Description:

Job Title: Medical Records Associate
Department: Revenue Cycle Management
Location: Carolina Oncology Specialists -Remote
Reports To: RCM Director

Position Summary

The Medical Records Associate is responsible for maintaining, processing, and securing patient health information at Carolina Oncology Specialists. This role ensures the accuracy, integrity, and confidentiality of medical records while supporting timely access to information for patient care, billing, and compliance. The Medical Records Associate plays a critical role in managing documentation workflows and ensuring adherence to regulatory requirements.

Key Responsibilities

  • Maintain and manage patient medical records in the electronic health record (EHR) system

  • Scan, index, and upload medical documents accurately and in a timely manner

  • Process incoming and outgoing medical records requests in accordance with HIPAA regulations

  • Ensure completeness, accuracy, and proper documentation within patient records

  • Respond to internal and external requests for medical records, including patients, providers, and third parties

  • Track and document all record releases and requests

  • Assist with chart preparation, record audits, and quality checks

  • Manage incoming faxes, electronic documents, and correspondence

  • Support providers and clinical staff with documentation retrieval and record access

  • Maintain confidentiality and security of all protected health information (PHI)

  • Identify and escalate discrepancies or missing documentation

  • Ensure compliance with federal, state, and organizational policies and regulations

Qualifications

Required:

  • High school diploma or equivalent

  • Minimum of 1-2 years of experience in medical records, healthcare administration, or related field

  • Knowledge of HIPAA and patient privacy regulations

  • Experience with EHR systems and document management processes

  • Strong organizational and attention-to-detail skills

Preferred:

  • Experience in oncology or specialty healthcare setting

  • Familiarity with scanning systems, electronic indexing, and release of information processes

  • Certification in Health Information Management (e.g., RHIT, RHIA, or equivalent)

Key Competencies

  • Strong attention to detail and accuracy

  • High level of integrity and confidentiality

  • Effective communication and customer service skills

  • Organizational and time management skills

  • Ability to manage multiple tasks in a fast-paced environment

  • Problem-solving and critical-thinking abilities

  • Team-oriented and collaborative approach

Working Conditions

  • Primarily office-based or clinic environment

  • Frequent interaction with staff, providers, and external requestors

  • Regular use of computers, scanners, and office equipment

Physical Requirements

  • Ability to sit for extended periods

  • Ability to use standard office equipment, including computers, telephones, and scanners

  • Occasional lifting of files or boxes (up to 20 lbs)

Apply