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Medical Records Associate Jobs in Ohio (NOW HIRING)

Ohio Living

Medical Records Associate

Delaware, OH

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

PACS Inc

Medical Records

Barberton, OH · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Crystal Clinic

HIM/Medical Records Intern

Fairlawn, OH · On-site

$33K - $45K/yr

Specialties: Health Information Management/Medical Records What You'll Do: * Provides ... Currently enrolled in an accredited associate or bachelor's degree program in Health Information ...

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Medical Records Associate information

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$14

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$25

How much do medical records associate jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for medical records associate in Ohio is $19.25, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $20.10 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Ohio?

The most popular types of Medical Records jobs in Ohio are:

What cities in Ohio are hiring for Medical Records Associate jobs?

Cities in Ohio with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 12% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $40,042 per year, or $19.3 per hour.

Medical Records Associate

Ohio Living Sarah Moore

Delaware, OH • On-site

Full-time

Posted 21 days ago

Ohio Living rating

6.8

Company rating: 6.8 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work!  Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job.

Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives. Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

Essential Activities and Tasks 

Administration and Reporting - 50%

  • Reviews all records on the nursing units.

  • Assists in developing procedures to ensure records are properly assembled, coded, signed, indexed, etc. before filing.

  • Provides clerical support for the nursing management team.

Operations Management - 30%

  • Assists in planning, developing, organizing, implementing, evaluating, and directing the medical records in accordance with established policies and procedures.

  • Collects, scans, and attaches resident and patient information to the electronic medical record (EMR).

  • Ensures that incomplete EMRs are returned to the Nursing Department for completion.

  • Gathers and organizes information for insurance appeals.

  • May be responsible for assigning ICD-10 diagnosis codes.

  • Keeps schedule, gathers and organizes information for insurance re-certifications as assigned May initiate, prepare, and ensure completion of all Medicare certifications and re-certifications.

  • May notify residents, patients, and families of non-coverage of all Medicare or insurance recipients.

  • Completes five-day admission audit as assigned.

  • Audits EMR for completeness and reports finding to Director of Nursing (DON), Administrator, or Unit Manager.

  • Gathers documentation needed for federal, state, and city surveys.

  • Attends all-employee and departmental meetings and in-service training as scheduled or as directed.

Quality and Compliance Management - 20%

  • Assists in establishing procedures to be followed in the collection of electronic medical records.

  • Advises DON on federal and state laws concerning medical records.

  • Ensures established policies and procedures for the electronic medical records are followed by all staff.

  • Reviews department policies and procedures, at least annually, and participates in making recommended changes.

  • Collects and audits physician signatures notifying the DON or Unit Manager when unable to obtain.

  • Maintains the confidentiality of resident and patient information.

All other duties as assigned.

Qualifications

Education

  • High school diploma or equivalent required.

  • Associate degree in health information or related field preferred.

Experience

  • Two years experience in medical records in a long-term care, hospital, or other related healthcare setting required.

  • Must have working knowledge of diagnosis codes.

Other Requirements

  • Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements

  • Sitting - Up to 8 hours/day

  • Standing - Up to 8 hours/day

  • Walking - Up to 6 hours/day

  • Lifting, transferring, pushing or pulling equipment/supplies - Up to 25 pounds

  • Work weekends, evenings, and holidays - As scheduled

  • Subject to residents/patients with various disease processes - Occasional

  • Risk Category for Exposure to Bloodborne Diseases - III

What Ohio Living employees say

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