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Medical Records Associate Jobs in Chicago, IL (NOW HIRING)

Pathfinders, Inc.

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Medical Records Supervisor

Maywood, IL · On-site

$54K - $58K/yr

We are seeking a highly organized and dedicated Medical Records Supervisor to oversee daily ... Associate's or Bachelor's degree in Health Information Management, Business Administration, or a ...

HealthLinc

Medical Assistant - Program (51875)

Valparaiso, IN · On-site

$15 - $19.50/hr

As a Program Medical Assistant, you will audit and review patient medical records Remote Patient ... Graduate of an accredited 2-year Medical Assistant associates degree program (not required but ...

HealthLinc

Medical Assistant - Program (51875)

Valparaiso, IN · Remote

$15 - $19.50/hr

As a Program Medical Assistant, you will audit and review patient medical records Remote Patient ... Graduate of an accredited 2-year Medical Assistant associates degree program (not required but ...

Dermatology Associates

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Medical Front Desk Coordinator

Tinley Park, IL · On-site

$20 - $22/hr

At Dermatology Associates, our mission is to provide every patient with the highest level of ... Maintain accurate and up-to-date patient information in the electronic medical record * Obtain ...

Endeavor Health

Medical Coder II

Warrenville, IL · Remote

$24.86 - $37.29/hr

Conduct internal audits of medical records and coding work to ensure the accuracy and consistency ... Associates Degree, required. Bachelors degree, preferred * Certification: Certified Professional ...

NorthShore

Medical Coder II

Warrenville, IL · On-site

$24.86 - $37.29/hr

Conduct internal audits of medical records and coding work to ensure the accuracy and consistency ... Associates Degree, required. Bachelors degree, preferred * Certification: Certified Professional ...

Allergan

Archive Records Analyst

North Chicago, IL · On-site

$80 - $100/hr

Associate, Bachelor\'s degree or equivalent with 5 years minimum related experience OR High School ... medical device manufacturing, regulatory affairs or quality * 5+ years of experience in records ...

AbbVie

Archive Records Analyst

North Chicago, IL · On-site

Associate, Bachelor's degree or equivalent with 5 years minimum related experience OR High School ... medical device manufacturing, regulatory affairs or quality * 5+ years of experience in records ...

AbbVie

Archive Records Analyst

North Chicago, IL · On-site

Associate, Bachelor's degree or equivalent with 5 years minimum related experience OR High School ... medical device manufacturing, regulatory affairs or quality * 5+ years of experience in records ...

AbbVie

Archive Records Analyst

North Chicago, IL · On-site

$84K/yr

Associate, Bachelor's degree or equivalent with 5 years minimum related experience OR High School ... medical device manufacturing, regulatory affairs or quality * 5+ years of experience in records ...

Proactive MD

Certified Medical Assistant

Merrillville, IN · On-site

$16.75 - $21.50/hr

Maintain clinic and patient records and telephone encounters * Inventories and orders medical ... High school diploma or equivalent (associate degree preferred) * Active and unrevoked certification ...

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All JobsMedical Records Associate JobsMedical Records Associate Jobs in Chicago, IL

Medical Records Associate information

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$15

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$27

How much do medical records associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical records associate in Chicago, IL is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $21.78 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Chicago, IL?

The most popular types of Medical Records jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Medical Records Associate jobs?

Cities near Chicago, IL with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $43,423 per year, or $20.9 per hour.

Medical Records Technician

SD Department of Veterans Affairs

North Chicago, IL • On-site

$68K/yr

Full-time

Posted 17 days ago

Job description

This position is located in the Health Information Management (HIM) Section of the Health Administration Services Department at the Captain James A. Lovell Federal Health Care Center (FHCC) in North Chicago, IL. MRTs (Coder) are skilled in classifying medical data from patient health records in the hospital setting, and/or physician-based settings. These coding practitioners analyze and abstract patients' health records, and assign alpha-numeric codes for each diagnosis and procedure.Qualifications:Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Experience and Education
    • Experience. One year of creditable experience that indicates knowledge of medical terminology, anatomy, physiology, pathophysiology, medical coding, and the structure and format of a health records. OR
    • Education. An associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, medical coding, and introduction to health records); OR
    • Completion of an AHIMA approved coding program, or other intense coding training program of approximately one year or more that included courses in anatomy and physiology, medical terminology, basic ICD diagnostic/procedural, and basic CPT coding. The training program must have led to eligibility for coding certification/certification examination, and the sponsoring academic institution must have been accredited by a national U.S. Department of Education accreditor, or comparable international accrediting authority at the time the program was completed; OR
    • Experience/Education Combination. Equivalent combinations of creditable experience and education are qualifying for meeting the basic requirements. The following educational/training substitutions are appropriate for combining education and creditable experience:
      • Six months of creditable experience that indicates knowledge of medical 4 terminology, general understanding of medical coding and the health record, and one year above high school, with a minimum of 6 semester hours of health information technology courses.
      • Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service, under close medical and professional supervision, may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and health record techniques and procedures. Also, requires six additional months of creditable experience that is paid or non-paid employment equivalent to a MRT (Coder).
  • Certification. Persons hired or reassigned to MRT (Coder) positions in the GS-0675 series in VHA must have either (1), (2), or (3) below. NOTE: Mastery level certification is required for all positions above the journey level; however, for clinical documentation improvement specialist assignments, a clinical documentation improvement certification may be substituted for a mastery level certification:
    1. Apprentice/Associate Level Certification through AHIMA or AAPC.
    2. Mastery Level Certification through AHIMA or AAPC.
    3. Clinical Documentation Improvement Certification through AHIMA or ACDIS.
  • English Language Proficiency. MRTs (Coder) must be proficient in spoken and written English as required by 38 U.S.C. 7403(f)
May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
Grade Determinations: Medical Records Technician (Coder) Auditor, GS-9
  • Auditor assignments can be established for any of the coder subspecialties (outpatient, inpatient, or outpatient and inpatient combined). The subspecialty will be reflected in the title, e.g., MRT (Coder) Auditor (Outpatient).
  • Experience. One year of creditable experience equivalent to the journey grade level of a MRT (Coder).
  • Certification. Employees at this level must have a mastery level certification. NOTE: See paragraph 2g for a detailed definition of mastery level certification.
  • Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs:
    • Advanced knowledge of current coding classification systems such as ICD, CPT, and HCPCS for the subspecialty being assigned (outpatient, inpatient, outpatient and inpatient combined).
    • Ability to research and solve complex questions related to coding conventions and guidelines in an accurate and timely manner.
    • Ability to review coded data and supporting documentation to identify adherence to applicable standards, coding conventions and guidelines, and documentation requirements.
    • Ability to format and present audit results, identify trends, and provide guidance to improve accuracy.
    • Skill in interpersonal relations and conflict resolution to deal with individuals at all organizational levels.
Mastery Level Certification. This is considered a higher-level health information management or coding certification and is limited to certification obtained through AHIMA or AAPC. To be acceptable for qualifications, the specific certification must represent a comprehensive competency in the occupation. Stand-alone specialty certifications do not meet the definition of mastery level certification and are not acceptable for qualifications. Certification titles may change and certifications that meet the definition of mastery level certification may be added/removed by the above certifying bodies. However, current mastery level certifications include: Certified Coding Specialist (CCS), Certified Coding Specialist - Physician-based (CCS-P), Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), Certified Professional Coder (CPC), Certified Outpatient Coder (COC), Certified Inpatient Coder (CIC).
Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.
The full performance level of this vacancy is GS-9.Education:Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.Employment Type: OTHER

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