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Medical Records Associate Jobs in Chicago, IL (NOW HIRING)

Proactive MD

Certified Medical Assistant

Merrillville, IN · On-site

$16.75 - $21.50/hr

Maintain clinic and patient records and telephone encounters * Inventories and orders medical ... High school diploma or equivalent (associate degree preferred) * Active and unrevoked certification ...

Rush University Medical Center

HIM Analyst

Chicago, IL · On-site

$25.20 - $39.69/hr

The Analyst provides medical record corrections, merges, un-merges, and Epic MyChart medical record ... Associates degree Disclaimer: The above is intended to describe the general content of and ...

CHICAGO YOUTH CENTERS

FAMILY SERVICE ASSOCIATE

Chicago, IL · On-site

$40K - $50K/yr

... medical records for children enrolled in the program and analyze medical records to determine ... Associate's Degree required in Social Work, Human Services or related field * 1-2 years of related ...

CHICAGO YOUTH CENTERS

FAMILY SERVICE ASSOCIATE

Chicago, IL · On-site

$40K - $50K/yr

... medical records for children enrolled in the program and analyze medical records to determine ... Associate's Degree required in Social Work, Human Services or related field * 1-2 years of related ...

EyeSouth Partners LLC

Front Desk Associate

Niles, IL · On-site

$22 - $26/hr

The Front Office Associate may answer multiple phone lines, assist in processing medical records requests, enter patient demographic and insurance information, and accept patient payments. • ...

EyeSouth Partners

Front Desk Associate

Niles, IL · On-site

$22 - $26/hr

The Front Office Associate may answer multiple phone lines, assist in processing medical records requests, enter patient demographic and insurance information, and accept patient payments.

Rush Copley Medical Center

HIM Specialist

Chicago, IL · On-site

$21.61 - $34.04/hr

... medical record while working at an on-site (hospital campus) location. The Health Information ... Associates degree Disclaimer: The above is intended to describe the general content of and ...

HealthLinc

Medical Assistant (51414)

Valparaiso, IN

$15 - $19.50/hr

May be required to request medical records from other health care providers. * Occasionally ... Graduate of an accredited 2-year Medical Assistant associates degree program (not required but ...

HealthLinc

Medical Assistant (51414)

Valparaiso, IN · On-site

$15 - $19.50/hr

May be required to request medical records from other health care providers. * Occasionally ... Graduate of an accredited 2-year Medical Assistant associates degree program (not required but ...

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All JobsMedical Records Associate JobsMedical Records Associate Jobs in Chicago, IL

Medical Records Associate information

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How much do medical records associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical records associate in Chicago, IL is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $21.78 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Chicago, IL?

The most popular types of Medical Records jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Medical Records Associate jobs?

Cities near Chicago, IL with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $43,423 per year, or $20.9 per hour.

Certified Medical Assistant

Proactive MD

Merrillville, IN • On-site

$16.75 - $21.50/hr

Full-time

Re-posted 11 days ago

Proactive MD rating

5.9

Company rating: 5.9 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

People are a company's greatest resource, which is why caring for employees and keeping them healthy is so important. Proactive MD offers a comprehensive health management solution that extends well beyond the clinic walls. Access to on-site physicians, full direct primary care services, and excellent client support are the hallmarks of our program. By engaging a workforce and offering them a personal relationship with a primary care physician, we can deliver measurably better outcomes, making people happier, healthier, and more productive while significantly lowering overall medical costs for employers. We put employees' health first because amazing care yields amazing results. We are the next generation of workplace health centers.
JOB SUMMARY
The mission of the Certified Medical Assistant (CMA) is to support the health and wellness center's clinical and clerical operations. As directed by the provider and Clinical Operations Manager, the MA assists the provider and performs appropriate tests and procedures. The CMA is responsible for administrative tasks for the health and wellness center and may assist the Patient Advocate in employee/patient engagement and outreach.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Clinical:
  • Interviews patients and measures vital signs, such as pulse rate, temperature, blood pressure, weight, and height, BMI calculation, pulse oximeter and records information in the patient's electronic medical record.
  • Performs clinical procedures including, but not limited to: injections, Electrocardiography (EKG), routine U/A, dipstick, capillary blood draw, Cholestech, Glucometer, and other medical tests and treatments under the direction of the provider. Proficient in spirometry venous labs draws, centrifuge
  • Dispense medications as directed by the physician.
  • Proficient in the use and maintenance of Automated Eternal Defibrillator (AED)
  • Prepares treatment rooms and patients for examination
  • Cleans and sterilizes instruments as appropriate

Clerical:
  • Performs administrative tasks, completes appropriate forms, and manages the front desk/check in of patients
  • Answers phones/phone triage and scheduling appointments
  • Responsible for compliance and regulatory reporting
  • Maintain clinic and patient records and telephone encounters
  • Inventories and orders medical supplies, materials, and medications
  • Follow up with center patients who miss appointments
  • Schedule external appointments/referrals and make follow-up phone calls to patients regarding scheduling
  • Ensure completion of all services ordered by the physician such that all reports, consult notes, and follow ups are in the chart for the physician to review
  • Under the direction of the Patient Advocate, periodically assists with engagement/outreach functions

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES
Required:
  • High school diploma or equivalent (associate degree preferred)
  • Active and unrevoked certification such as RMA, CCMA, CMA, NCMA, or NCRMA certification
  • Candidates who do not possess Medical Assistant Certification must obtain Certification within 6 months of employment and have graduated from an accredited Medical Assisting program and twelve months of direct clinical patient care experience in a healthcare setting.
  • Current BLS certification through American Heart Association valid for at least 90 days after start date
  • Knowledge of Internet software, Spreadsheet software, Word Processing software, and Electronic medical records
  • Ability to communicate effectively and maintain working relationships with people from diverse backgrounds
  • Ability to prioritize needs and plan work accordingly
  • Knowledge of HIPAA confidentiality requirements

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