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Medical Record Retrieval Jobs (NOW HIRING)

Retrev LLC

Records Retrieval Specialist I

Pensacola, FL · On-site

Onsite Position Summary The Records Retrieval Specialist is responsible for obtaining medical records, billing statements, and related documentation from healthcare providers, hospitals, clinics, and ...

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Insight Global

Medical Records Coordinator

Newark, NJ · On-site

$50K - $65K/yr

The ideal candidate brings exceptional organizational skills, a thorough understanding of medical record retrieval processes, and the ability to manage high-volume, detail-intensive workflows across ...

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Methodist Hospitals

MEDICAL RECORD CLERK

Merrillville, IN · On-site

$15.75 - $19.50/hr

Files and retrieves Medical Records using the terminal digit numbering system. * Reconciles medical record discharge report with medical records picked up from units/departments. * Retrieves ...

Methodist Hospitals

MEDICAL RECORD CLERK

Merrillville, IN · On-site

$15.75 - $19.50/hr

Files and retrieves Medical Records using the terminal digit numbering system. * Reconciles medical record discharge report with medical records picked up from units/departments. * Retrieves ...

Phaxis

Medical Records Specialist

Manhattan, NY · On-site

$24.50 - $27/hr

Escalate unresolved medical record retrieval issues to the manager and follow up on outstanding issues identified during reviews. Skills and Requirements * Strong understanding of HEDIS/QARR ...

Methodist Hospitals

MEDICAL RECORD CLERK

Merrillville, IN

$15.75 - $19.50/hr

Files and retrieves Medical Records using the terminal digit numbering system. * Reconciles medical record discharge report with medical records picked up from units/departments. * Retrieves ...

Trustpoint.One

NJ Medical Records Clerk

Newark, NJ · On-site

$50K/yr

Support case timelines by prioritizing record retrieval needs Qualifications * 2+ years of medical records, HIM, or related experience (legal/healthcare/insurance) * Strong knowledge of HIPAA and ...

PACS

Medical Records Director

Cherry Valley, CA · On-site

$70K - $72K/yr

Medical Records Director Oak Glen Post Acute - Yucaipa, CA Salary: $70,304 - $72,000 annually Oak ... Maintain filing systems (electronic and/or paper) and ensure timely record retrieval * Monitor and ...

PACS Inc

Medical Records Director

Yucaipa, CA · On-site

$70K - $72K/yr

Medical Records Director Oak Glen Post Acute is seeking a highly organized and detail-oriented ... Maintain filing systems (electronic and/or paper) and ensure timely record retrieval * Monitor and ...

Pacs

Medical Records Director

Oak Glen, CA · On-site

$70K - $72K/yr

Medical Records Director Oak Glen Post Acute - Yucaipa, CA Salary: $70,304 - $72,000 annually Oak ... Maintain filing systems (electronic and/or paper) and ensure timely record retrieval * Monitor and ...

Medulla

Medical Records Coordinator

Oak Brook, IL · On-site

$18 - $23.25/hr

Medical Records Coordinator We are seeking a detail-oriented and organized Medical Records ... Proficient in filing systems, record retrieval, and document management * Strong communication and ...

Muller Brazil

Be Seen First

Medical Records Specialist

Dresher, PA · On-site

Proven experience in medical record retrieval, preferably within a legal or insurance environment. * Technical Proficiency: Skilled in using case management platforms (Filevine preferred), eFax, and ...

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Muller Brazil

Be Seen First

Medical Records Specialist

Dresher, PA · On-site

Proven experience in medical record retrieval, preferably within a legal or insurance environment. * Technical Proficiency: Skilled in using case management platforms (Filevine preferred), eFax, and ...

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SPJST Senior Living

Medical Records

Egypt, TX

$13.50 - $16/hr

... with record retrieval Also responsible for coordinating resident appointment schedules and ... Skills: - Proficiency in medical terminology - Experience in a medical office setting - Knowledge ...

PACS

Med Record Assistant-Full Time

Lancaster, CA · On-site

File in accordance with established policies and procedures. • Retrieve resident records ... Prepare written correspondence as necessary. • Retrieve medical records when requested by ...

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Medical Record Retrieval information

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$44.3K

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How much do medical record retrieval jobs pay per year?

As of Jul 2, 2026, the average yearly pay for medical record retrieval in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

What is a Medical Record Retrieval job?

A Medical Record Retrieval job involves obtaining patient medical records from healthcare providers, hospitals, and clinics on behalf of insurance companies, legal firms, or other organizations. Professionals in this role communicate with medical facilities, verify authorization forms, and ensure records are collected in a timely manner. Attention to detail and knowledge of HIPAA regulations are important to maintain patient confidentiality.

What are the main challenges faced in a Medical Record Retrieval position and how can they be addressed?

A primary challenge in Medical Record Retrieval is ensuring the prompt and accurate collection of records while maintaining strict confidentiality and compliance with privacy regulations. Professionals may encounter incomplete records, system limitations, or communication delays with healthcare providers, which require persistence and resourcefulness to resolve. Effective organization and adaptability can help streamline processes, while clear communication with both clinical and administrative teams is vital. Many employers provide ongoing training to help staff stay current with evolving technologies and regulations, making it easier to overcome these common challenges and excel in the role.

What are the key skills and qualifications needed to thrive in the Medical Record Retrieval position, and why are they important?

Excelling in Medical Record Retrieval requires attention to detail, knowledge of healthcare documentation, and a high degree of data accuracy, often supported by a high school diploma or equivalent and experience in healthcare settings. Familiarity with Electronic Health Record (EHR) systems, HIPAA compliance, and document management software is commonly needed. Strong organizational skills, discretion, and effective communication help professionals handle sensitive information and collaborate across departments. These abilities ensure timely, accurate retrieval of records while maintaining data privacy and supporting high-quality patient care.

More about Medical Record Retrieval jobs
What cities are hiring for Medical Record Retrieval jobs? Cities with the most Medical Record Retrieval job openings:
What states have the most Medical Record Retrieval jobs? States with the most job openings for Medical Record Retrieval jobs include:
What job categories do people searching Medical Record Retrieval jobs look for? The top searched job categories for Medical Record Retrieval jobs are:
Medical Record Retrieval jobs near you
Infographic showing various Medical Record Retrieval job openings in the United States as of June 2026, with employment types broken down into 99% Full Time, and 1% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.

Records Retrieval Specialist I

Retrev LLC

Pensacola, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

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Job description

Records Retrieval Specialist I


Employment Type: Full-Time Non-Exempt

Department: Retrieval

Schedule: Monday-Friday 8:00am-5:00pm

Work Location: Onsite


Position Summary

The Records Retrieval Specialist is responsible for obtaining medical records, billing statements, and related documentation from healthcare providers, hospitals, clinics, and other facilities. This role serves as the primary point of contact between the company and medical providers, ensuring timely follow-up, accurate documentation, and efficient retrieval of records to support client needs.
The ideal candidate is highly organized, comfortable making a high volume of outbound calls, and capable of maintaining professional relationships with facilities while managing multiple requests and deadlines.
Essential Duties and Responsibilities

• Place outbound calls to medical providers, hospitals, clinics, and healthcare organizations to request records and determine request status.
• Follow up on outstanding requests and work to resolve delays or obstacles preventing record retrieval.
• Document all communication, updates, and actions accurately within company systems.
• Verify provider requirements for processing records requests, including authorization forms, fees, and submission procedures.
• Communicate professionally and effectively with provider staff, records departments, and office personnel.
• Track and manage assigned requests to ensure timely completion and client satisfaction.
• Escalate complex issues, unresponsive providers, or unusual circumstances to management as appropriate.
• Maintain productivity standards for outbound calls, follow-up activity, and request completion.
• Review incoming information for completeness and accuracy.
• Collaborate with internal teams to resolve missing documentation, authorization issues, or other barriers to retrieval.
• Adhere to HIPAA, privacy regulations, company policies, and confidentiality requirements.
• Perform additional duties and special projects as assigned.
Qualifications
Required
• High school diploma or equivalent.
• Strong verbal communication and customer service skills.
• Ability to make and manage a high volume of outbound phone calls.
• Strong organizational and time management abilities.
• Proficiency with computers and data entry.
• Ability to multitask and manage competing priorities.
• Professional phone demeanor and conflict-resolution skills.
Preferred
• Experience in records retrieval, healthcare administration, legal support services, insurance, collections, or call center environments.
• Knowledge of HIPAA regulations and medical records processes.
• Experience working with electronic medical records (EMR/EHR) systems.
Key Competencies
 • Persistence and follow-through
• Attention to detail
• Accountability
• Professional communication
• Problem-solving
• Time management
• Adaptability
• Teamwork
Working Conditions
 • Primarily office-based or remote work environment.
• Frequent use of phone, computer, and company software systems.
• High-volume outbound calling throughout the workday.
• May involve repetitive administrative tasks and extended periods of sitting.
Performance Expectations
 Success in this role is measured by:
• Number of provider contacts completed.
• Timely follow-up on outstanding requests.
• Records successfully retrieved.
• Accuracy of documentation.
• Productivity and quality metrics.
• Compliance with company procedures and privacy regulations.
• Positive and professional interactions with provider offices.

Benefits

Full benefits package including health, vision, dental, retirement plan, and paid time off, accruing from Day 1!