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Mail Inserter Jobs in Pennsylvania (NOW HIRING)

STI

Help Desk Analyst

Harrisburg, PA · On-site

$20.25 - $27.75/hr

Run daily reports and hand deliver the reports or insert into inter-company mail envelopes for pick-up and delivery * Create ServiceNow incidents for all phone and email requests * Provide assistance ...

Villanova University

Office assistant

Villanova, PA · On-site

$10/hr

... tag inserts and mailing labels, greeting department visitors, distributing mail, maintaining a clean reception area and department meeting room, restocking supplies, creating seminar abstracts ...

Villanova University

Office assistant

Villanova, PA · On-site

$10/hr

... tag inserts and mailing labels, greeting department visitors, distributing mail, maintaining a clean reception area and department meeting room, restocking supplies, creating seminar abstracts ...

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Mail Inserter information

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How much do mail inserter jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for mail inserter in Pennsylvania is $16.95, according to ZipRecruiter salary data. Most workers in this role earn between $14.47 and $20.00 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are popular job titles related to Mail Inserter jobs in Pennsylvania? For Mail Inserter jobs in Pennsylvania, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Pennsylvania look for? The top searched job categories for Mail Inserter jobs in Pennsylvania are:
What are popular job titles related to Mail Inserter jobs in PA? For Mail Inserter jobs in PA, the most frequently searched job titles are:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $35,253 per year, or $16.9 per hour.

Print Production Operator - Blue Bell, PA

Xerox

Blue Bell, PA • On-site

Full-time

Re-posted 13 days ago

Xerox rating

7.3

Company rating: 7.3 out of 10

Based on 129 frontline employees who took The Breakroom Quiz

102nd of 156 rated electronics manufacturers

Job description

Description & Requirements
About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Overview:
The Print Production Operator (Floater) is responsible for managing the print request life cycle to meet Xerox's industry-leading standards while exceeding client specifications. This position affords the opportunity to lead the administration of the four major stages of Digital Print Production: Pre-Press, Print, Finishing, and Distribution. The overall objective of this role is to act as the primary representative of Xerox, delivering excellent customer service and being the trusted advisor to achieve customer satisfaction and goals.
 
Primary Responsibilities:
  • Deliver contracted customer services (print production of print work, check printing, mail insertions)
  • Point of contact to receive, review, and print customer jobs. Maintain Xerox required reporting logs and information for billing.  
  • Operate production equipment, mail inserters and operate standard finishing equipment (e.g., paper cutters, inserters, laminating, spiral binders, hole punch unit).
  • Perform quality inspection before, during, and after the output of each production run, troubleshooting issues as needed, according to contracted SLA standards. 
  • Problem-solve issues to complete production, delivery, and output requirements.
  • Estimate, schedule, and track incoming production jobs, keeping up-to-date records of all materials used and ensuring minimum stock and supply levels are maintained.
  • Maintain production equipment when necessary, ensuring that all equipment is used correctly.
 
Skills and Requirements: 
  • Provide excellent customer service, anticipating the needs of the customer to align with Xerox's business mission/objective.
  • Demonstrate business maturity and professionalism while working directly with customers daily.
  • Able to work with minimal oversight, maintaining a high attention to detail and organization.
  • Functional knowledge of a PC, including Microsoft Office and web browsing, sending and receiving emails, managing files, and performing data entry.
  • Eager to learn technologies surrounding print production and finishing equipment.
  • Demonstrate superior time management skills and reliability.
  • Ability to lift up to 50 pounds. Must be able to stand for long periods of time, walk, bend, reach.
  • Willingness to cross train in other areas of business.
 
Education and Experience:
  • Minimum: High School Diploma or equivalent.  
  • Training provided on print and device duties (prior experience is beneficial but not required).
  • Experience in a customer service environment (minimum 1 year).
  • Experience with taking ownership of work, ensuring quality standards and that all contractual obligations are met.

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About Xerox

Sourced by ZipRecruiter

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power today's workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients -- no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.

Industry

It services

Company size

10,000+ Employees

Headquarters location

Norwalk, CT, US

Year founded

1906

Social media

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